Provision of Professional Estates Consultancy Services

{
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    "id": "ocds-h6vhtk-04456b-2024-09-11T11:49:32+01:00",
    "date": "2024-09-11T11:49:32+01:00",
    "ocid": "ocds-h6vhtk-04456b",
    "description": "The below documentation requires to be submitted as part of the tender submission for Lot 1: Appendix A - Form of Tender Appendix B - Freedom of Information Appendix D - Supply Chain Code of Conduct Appendix E1 - Lot 1 Pricing Schedule Appendix F1 - Lot 1 Technical Questionnaire Appendix F3 - General Questions Appendix G - GDPR Vendor Data Processor Assurance Assessment Appendix H - Conflict of Interest The below documentation requires to be submitted as part of the tender submission for Lot 2: Appendix A - Form of Tender Appendix B - Freedom of Information Appendix D - Supply Chain Code of Conduct Appendix E2 - Lot 2 Pricing Schedule Appendix F2 - Lot 2 Technical Questionnaire Appendix F3 - General Questions Appendix G - GDPR Vendor Data Processor Assurance Assessment Appendix H - Conflict of Interest Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. (SC Ref:776816)",
    "initiationType": "tender",
    "tender": {
        "id": "CS-UHI-26368",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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        "title": "Provision of Professional Estates Consultancy Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "98112000",
            "description": "Services furnished by professional organisations"
        },
        "mainProcurementCategory": "services",
        "description": "The Academic Partners of the University of the Highlands and Islands wish to set up a Framework Agreement for the Provision of Professional Estates Consultancy Services. The Framework Agreement is split into two (2) Lots: Lot 1 - General Project Management and Estates Consultancy Services Lot 2 - Property Consultancy Services For the purpose of clarification, the below partners have access to this Framework Agreement. It should be noted that partners have the option to purchase requirements outside of this Framework Agreement and are not obligated to use the Framework Agreement. - UHI Argyll - UHI Executive Office - UHI Inverness - UHI Moray - UHI North, West and Hebrides - UHI Perth - Highland Theological College - Sabhal Mor Ostaig - Scottish Association for Marine Science",
        "lotDetails": {
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        "lots": [
            {
                "id": "1",
                "title": "General Project Management and Estates Consultancy Services",
                "description": "Services which may be requested in relation to a project include, but are not limited to, the below: - Energy efficiency and environmental impact surveys and related advice - Professional Advice - Design and Specification Development - Tender Support - Contractor Management and Administration - Statutory Consents - Principal Designer - Cost Advisor services - Fire advisory services - Risk Management - Quality Management - Health and Safety - Condition and lifecycle surveys (Fabric and M&E), including assessing structural damage and recommending repairs Please note that the named Academic Partner may, at its own discretion, request the Contractor to provide additional, related services if required during the lifetime of the Framework Agreement.",
                "awardCriteria": {
                    "criteria": [
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                            "name": "Framework Management",
                            "type": "quality",
                            "description": "7.5%"
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                        {
                            "name": "Geographical Coverage",
                            "type": "quality",
                            "description": "12.5%"
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                        {
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                            "type": "quality",
                            "description": "5%"
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                        {
                            "name": "Business Continuity",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Value Added Services",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Environmental Management",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Sustainable Estates",
                            "type": "quality",
                            "description": "7.5%"
                        },
                        {
                            "name": "Capability and Skills",
                            "type": "quality",
                            "description": "15%"
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                        {
                            "name": "Capacity and Staffing",
                            "type": "quality",
                            "description": "5%"
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                        {
                            "name": "Previous Experience of Staff",
                            "type": "quality",
                            "description": "7.5%"
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                        {
                            "name": "Reports and Management",
                            "type": "quality",
                            "description": "5%"
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                        {
                            "type": "price",
                            "description": "20%"
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                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Authority reserves the right to extend the Framework Agreement for two (2) x twelve (12) month periods, subject to satisfactory performance and continued requirement of the Authority."
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                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "Property Consultancy Services",
                "description": "Services which may be requested under the scope of this requirement include, but are not limited to, the below: - Estate Management - Sales and acquisitions - Professional advice regarding title deeds and boundary disputes - Rent reviews, lease enquiries and negotiations (with UHI Partner acting as either the landlord or tenant) - Valuation surveys, including market and insurance valuations Please note that the named Academic Partner may, at its own discretion, request the Contractor to provide additional, related services if required during the lifetime of the Framework Agreement.",
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                        {
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                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Business Continuity",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Value Added Services",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Environmental Management",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
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                            "type": "quality",
                            "description": "15%"
                        },
                        {
                            "name": "Capacity and Staffing",
                            "type": "quality",
                            "description": "15%"
                        },
                        {
                            "type": "price",
                            "description": "30%"
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                    ]
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                "hasRenewal": true,
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                        "id": "70332200",
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        "selectionCriteria": {
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                    "type": "suitability",
                    "description": "In respect of both Lots, the Contractor shall have appropriately qualified Staff in sufficient quantity to carry out the functions required in line with any relevant legislation and professional code(s) of practice. In respect of both Lots, where staff are Surveyors, they must be registered with the Royal Institution of Chartered Surveyors (RICS) or equivalent. In respect of both Lots, where staff are Architects, they must be registered with the Royal Incorporation of Architects in Scotland (RIAS) or equivalent.",
                    "appliesTo": [
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                {
                    "minimum": "Bidders must confirm they can provide the following supporting evidence prior to award: Insurance In respect of Lot 1, Bidders must confirm they can provide the following supporting evidence prior to award: Employer's (Compulsory) Liability Insurance = 5 000 000 GBP or as required by statute Professional Indemnity Insurance = 2 000 000 GBP Public Liability Insurance = 5 000 000 GBP In respect of Lot 2, Bidders must confirm they can provide the following supporting evidence prior to award: Employer's (Compulsory) Liability Insurance = 5 000 000 GBP or as required by statute Professional Indemnity Insurance = 2 000 000 GBP Public Liability Insurance = 5 000 000 GBP Please note that in respect of both Lots, at the time of call-off, an Academic Partner reserves the right to request a higher level of insurance cover should the nature and size of a project require it. Accounts The following evidence will be requested with tender submissions in order to conduct analysis of organisation's financial standing: Contractors are required to submit 2 years audited accounts including profit and loss statements, or equivalent before the tender submission deadline. Alternatively, if you are unable to provide the required accounting information - e.g., a new business without the required accounts, please provide a banker's letter demonstrating their willingness to support your organisation over the term of the Framework Agreement."
                },
                {
                    "type": "technical",
                    "description": "Where relevant, staff must have the relevant qualifications and membership as set out above."
                }
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        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
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            "frameworkAgreement": {
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            "endDate": "2024-04-25T09:00:00+01:00"
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        "bidOpening": {
            "date": "2024-04-25T09:00:00+01:00"
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        "hasRecurrence": true,
        "recurrence": {
            "description": "March 2026 OR March 2027 OR March 2028"
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                            "section": "IV.2.7",
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                ],
                "description": "Please note an extension to the tender submission deadline. Please note the extension is applicable to both Lot 1 and Lot 2. The deadline has been extended upon consideration of outstanding clarification questions, for which a response from the Authority is required."
            },
            {
                "id": "2",
                "description": "Extension to Tender Submission Deadline & Invitation to Tender Document V2 Hi, Please can an extension to the Tender Submission Deadline be noted. For the avoidance of doubt, the new Tender Submission Deadline (09:00 on 02 May 2024), is applicable to both Lot 1 and Lot 2. The Tender Submission Deadline has been extended upon consideration of outstanding clarification questions, for which a response is required by the Authority. Please can it be noted that the original Invitation to Tender Document has been replaced with the document titled 'Invitation to Tender Document V2'. This document has been uploaded to the Additional Documents section, with updates/changes highlighted in yellow. Kind regards Andrew"
            }
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