Security - Maintenance, Servicing, Repairs and Small Works Services

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    "id": "ocds-h6vhtk-04465e-2024-09-02T15:49:07+01:00",
    "date": "2024-09-02T15:49:07+01:00",
    "ocid": "ocds-h6vhtk-04465e",
    "initiationType": "tender",
    "tender": {
        "id": "CPA/SPU/2272",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Security - Maintenance, Servicing, Repairs and Small Works Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50610000",
            "description": "Repair and maintenance services of security equipment"
        },
        "mainProcurementCategory": "services",
        "description": "This is a Contract Award Notice The Police and Crime Commissioner for Cheshire (PCC) invited contractors to provide Security and CCTV related Services at both the PCC's and Cheshire Fire Authority (CFA's) premises. (This excludes the Force Headquarters at Winsford, as this is subject to Facilities Management under a PFI Contract). Contractors will be required to provide cyclical servicing, maintenance work, minor works, repairs which could be on a routine or call-out basis and ad-hoc new work. The ad-hoc new work jobs will not exceed PS50k value per job. Any ad-hoc new work/jobs will be called off as and when required. The Contractor will be required to provide a 24/7/365(366) service and offer a reactive maintenance and repair service within 3 hours for all emergency work. a) CCTV b) Access Control Systems c) Intruder Alarm Systems & Affray/Panic Alarms d) Intercom Systems, Public Address Systems and Cell Call Systems",
        "value": {
            "amount": 650000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "This is a Contract Award Notice The Police and Crime Commissioner for Cheshire (PCC) invited contractors to provide Security and CCTV related Services at both the PCC's and CFA's premises. (This excludes the Force Headquarters at Winsford, as this is subject to Facilities Management under a PFI Contract). Contractors will be required to provide cyclical servicing, maintenance work, minor works, repairs which could be on a routine or call-out basis and ad-hoc new work. The ad-hoc new work jobs will not exceed PS50k value per job. Any ad-hoc new work/jobs will be called off as and when required. The value of Cyclical Servicing is estimated at around 30% with the remaining works making up 70% of the anticipated contract value. This is an estimate to allow bidders to assess the level of work required by the contract and is not be relied upon as the level of reactive works and new works/repairs can fluctuate and cannot be guaranteed. The estimated value of work across Police & Fire sites per annum is estimated at around PS100k based on historical spend. Future requirements may mean that this value could increase due to changes in operating bases or equipment or decrease, no value of work is guaranteed. It is envisaged that the maximum contract value if all options to extend were taken would not exceed PS650k. The Contractor will be required to provide a 24/7/365(366) service and offer a reactive maintenance and repair service within 3 hours for all emergency work. The work is identified in 4 groups as per below - the successful contractor will be required to provide all services whether directly or via an approved sub-contracted route. The awarded contractor will be responsible for all the service delivery and will need to ensure they have robust contract management/monitoring arrangements with any sub-contractors they use. The PCC/CFA will be contracting with the awarded prime contractor and will not be placing orders with any sub-contractors. a) CCTV b) Access Control Systems c) Intruder Alarm Systems & Affray/Panic Alarms d) Intercom Systems, Public Address Systems and Cell Call Systems The Agreement is for an initial period from 1 September 2024 to 31 March 2027 . [There is also an option to extend the Agreement for a further period or periods of up to 24 months in total]. All work will be subject to Purchase Orders, which will be raised against separate finance systems for the PCC and CFA, invoicing will be to both organisations separately for their respective buildings. Separate contracts will be awarded by the Police and Crime Commissioner for Cheshire (PCC) acting for itself and Cheshire Fire Authority (CFA). It is the intention to establish a contractual relationship with one Contractor, to deliver the requirements of this contract. Contract References: CPA/SPU/2272P (police) and CPA/SPU/2272F (fire) Full details were available within the Online ITT - which was constructed as an online questionnaire with supporting files in the document folder on Bluelight. Additional information: The details of the requirements were freely available via the Bluelight e-Tendering system at the links provided in the FaTS Contract Notice",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality Evaluation Overall is 35% - sub criteria as set out below",
                            "type": "quality",
                            "description": "35% Overall"
                        },
                        {
                            "name": "EQ1 Evaluation Question 1 - Implementation and Management of the Contract",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "EQ2 Evaluation Question 2 - Approach and Management of Cyclical Maintenance /Servicing Weighting",
                            "type": "quality",
                            "description": "25%"
                        },
                        {
                            "name": "EQ3 Evaluation Question 3 - Approach and Management of Reactive Works",
                            "type": "quality",
                            "description": "25%"
                        },
                        {
                            "name": "EQ4 Evaluation Question 4 - Approach and Management of Small Contract Works (up to PS50k)",
                            "type": "quality",
                            "description": "20%"
                        },
                        {
                            "name": "EQ5 Evaluation Question 5 - Health & Safety on Cheshire Police and Cheshire Fire and Rescue Service sites",
                            "type": "quality",
                            "description": "20%"
                        },
                        {
                            "name": "EQ6 Evaluation Question 6 - Social Value (This is 10% of the overall ITT weighting)",
                            "type": "quality",
                            "description": "10% Overall"
                        },
                        {
                            "name": "Price Weighting is 55% Overall - sub weightings as set out below",
                            "type": "cost",
                            "description": "55% Overall"
                        },
                        {
                            "name": "PQ1 - Cyclical Service & Maintenance - Annex A",
                            "type": "cost",
                            "description": "30%"
                        },
                        {
                            "name": "PQ2 - Dayworks Labour Rate - Reactive; Repairs; New/Small Works",
                            "type": "cost",
                            "description": "55%"
                        },
                        {
                            "name": "PQ3 - Reactive/New Works - Materials & Plant",
                            "type": "cost",
                            "description": "10%"
                        },
                        {
                            "name": "PQ4 - Reactive/New Works - Sub-Contractors",
                            "type": "cost",
                            "description": "5%"
                        }
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                },
                "value": {
                    "amount": 650000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-05-01T00:00:00+01:00",
                    "endDate": "2027-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Agreement is for an initial period from 1 May 2024 to 31 March 2027 . There is an option to extend the Agreement for a further period or periods of up to 24 months in total"
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                "hasOptions": true,
                "status": "cancelled",
                "options": {
                    "description": "There is an option to extend for a period(s) up to 24 months"
                }
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                "deliveryLocation": {
                    "description": "Cheshire Constabulary Policing Area/Cheshire Fire & Rescue area"
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        "procurementMethodDetails": "Open procedure",
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            "id": "GB-FTS-4494",
            "name": "Cheshire Constabulary on behalf of the Police and Crime Commissioner for Cheshire",
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            "address": {
                "streetAddress": "Headquarters, Clemonds Hey, Oakmere Road,",
                "locality": "Winsford, Cheshire",
                "region": "UKD6",
                "postalCode": "CW7 2UA",
                "countryName": "United Kingdom"
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            "contactPoint": {
                "name": "Helen Elliott",
                "telephone": "+44 1606362063",
                "email": "helen.elliott@cheshire.police.uk",
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            "name": "High Court",
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                "locality": "Manchester",
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            "id": "GB-FTS-123206",
            "name": "KDE Ltd",
            "identifier": {
                "legalName": "KDE Ltd",
                "id": "4675574"
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            "address": {
                "streetAddress": "Greenfields, Chester Road",
                "locality": "Sutton Weaver",
                "region": "UKD6",
                "postalCode": "WA7 3EG",
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            "contactPoint": {
                "email": "lloyd.darlington@kde-ltd.co.uk"
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