Award

Vale Academy Trust - Cleaning Services

VALE ACADEMY TRUST

This public procurement record has 2 releases in its history.

Award

14 Oct 2024 at 09:30

Tender

15 Mar 2024 at 13:05

Summary of the contracting process

The procurement process by Vale Academy Trust for a full daily cleaning service at their school facilities has concluded with the award given to YBC Cleaning Services Limited on 1 October 2024. The contract, set with a start date of 1 January 2025, will initially run for three years with the option to extend for two additional 12-month periods, potentially lasting until 2029. The service will cover daily cleaning during term time and periodic cleaning during school breaks. The procurement process followed a restricted procedure, with the final selection based on quality (70%) and price (30%). The contract, worth GBP 4,090,809.54, falls under the 'School cleaning services' category (CPV 90919300) and covers the UK South East region (UKJ14).

This tender provides substantial growth opportunities for businesses specialising in facility management and cleaning services, particularly those familiar with educational environments and capable of adhering to the TUPE guidelines and pension scheme requirements detailed in the tender. Mid-size and larger cleaning firms that can offer consistent, high-quality service within budget constraints should be competitive candidates for similar future tenders by educational institutions such as Vale Academy Trust. The structured, long-term nature of the contract, including potential extensions, offers stable revenue streams and the possibility of establishing a lasting relationship with the trust.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Vale Academy Trust - Cleaning Services

Notice Description

Vale Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 January 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation.

Lot Information

Lot 1

Vale Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 January 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Options: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-044924
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032924-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£2,225,000 £1M-£10M
Lots Value
£2,225,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£4,090,809 £1M-£10M

Notice Dates

Publication Date
14 Oct 20241 years ago
Submission Deadline
16 Apr 2024Expired
Future Notice Date
Not specified
Award Date
30 Sep 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Further notices will be published in 2028, 2029 or 2030 dependent on the exercising of contract extension options.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
VALE ACADEMY TRUST
Contact Name
Ben Jones
Contact Email
tenders@minervapcs.com
Contact Phone
+44 1256467107

Buyer Location

Locality
WANTAGE
Postcode
OX12 9AU
Post Town
Oxford
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC

Local Authority
Vale of White Horse
Electoral Ward
Wantage & Grove Brook
Westminster Constituency
Didcot and Wantage

Supplier Information

Number of Suppliers
1
Supplier Name

YBC CLEANING SERVICES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-044924-2024-10-14T10:30:23+01:00",
    "date": "2024-10-14T10:30:23+01:00",
    "ocid": "ocds-h6vhtk-044924",
    "initiationType": "tender",
    "tender": {
        "id": "MPN-10277",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Vale Academy Trust - Cleaning Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "Vale Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 January 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation.",
        "value": {
            "amount": 2225000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Vale Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 January 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.",
                "value": {
                    "amount": 2225000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "Objective criteria as detailed in the tender document.A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years."
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "All criteria are stated only in the procurement documents",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ14"
                    },
                    {
                        "region": "UKJ14"
                    }
                ],
                "deliveryLocation": {
                    "description": "Full details in tender documentation"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/minervapcs/aspx/Home",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-04-16T17:00:00+01:00"
        },
        "secondStage": {
            "invitationDate": "2024-05-14T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": true,
        "reviewDetails": "Vale Academy Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).",
        "recurrence": {
            "description": "Further notices will be published in 2028, 2029 or 2030 dependent on the exercising of contract extension options."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-107973",
            "name": "Vale Academy Trust",
            "identifier": {
                "legalName": "Vale Academy Trust"
            },
            "address": {
                "streetAddress": "The Studio, St Mary's Convent",
                "locality": "Wantage",
                "region": "UKJ14",
                "postalCode": "OX12 9AU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ben Jones",
                "telephone": "+44 1256467107",
                "email": "tenders@minervapcs.com",
                "url": "https://in-tendhost.co.uk/minervapcs/aspx/Home"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.vale-academy.org/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "Education Institute"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-4468",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-126894",
            "name": "YBC Cleaning Services Limited",
            "identifier": {
                "legalName": "YBC Cleaning Services Limited"
            },
            "address": {
                "streetAddress": "161 North Lane",
                "locality": "Aldershot",
                "region": "UKJ37",
                "postalCode": "GU12 4TA",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.ybcservices.co.uk",
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-107973",
        "name": "Vale Academy Trust"
    },
    "language": "en",
    "awards": [
        {
            "id": "032924-2024-Vale Academy Trust-1",
            "relatedLots": [
                "1"
            ],
            "title": "Cleaning Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-126894",
                    "name": "YBC Cleaning Services Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "032924-2024-Vale Academy Trust-1",
            "awardID": "032924-2024-Vale Academy Trust-1",
            "title": "Cleaning Services",
            "status": "active",
            "value": {
                "amount": 4090809.54,
                "currency": "GBP"
            },
            "dateSigned": "2024-10-01T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 4
            }
        ]
    }
}