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Vale Academy Trust - Cleaning Services

Vale Academy Trust

This public procurement record has 2 releases in its history.

Award

14 Oct 2024 at 10:30

Award Notice
Tender

15 Mar 2024 at 13:05

Tender Notice
Summary of the contracting process

The procurement process by Vale Academy Trust for a full daily cleaning service at their school facilities has concluded with the award given to YBC Cleaning Services Limited on 1 October 2024. The contract, set with a start date of 1 January 2025, will initially run for three years with the option to extend for two additional 12-month periods, potentially lasting until 2029. The service will cover daily cleaning during term time and periodic cleaning during school breaks. The procurement process followed a restricted procedure, with the final selection based on quality (70%) and price (30%). The contract, worth GBP 4,090,809.54, falls under the 'School cleaning services' category (CPV 90919300) and covers the UK South East region (UKJ14).

This tender provides substantial growth opportunities for businesses specialising in facility management and cleaning services, particularly those familiar with educational environments and capable of adhering to the TUPE guidelines and pension scheme requirements detailed in the tender. Mid-size and larger cleaning firms that can offer consistent, high-quality service within budget constraints should be competitive candidates for similar future tenders by educational institutions such as Vale Academy Trust. The structured, long-term nature of the contract, including potential extensions, offers stable revenue streams and the possibility of establishing a lasting relationship with the trust.

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Notice Information

Notice Title

Vale Academy Trust - Cleaning Services

Notice Description

Vale Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 January 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation.

Lot Information

Lot 1

Vale Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 January 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Options: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-044924
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032924-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£2,225,000 £1M-£10M
Lots Value
£2,225,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£4,090,809 £1M-£10M

Notice Dates

Publication Date
14 Oct 20241 years ago
Submission Deadline
16 Apr 2024Expired
Future Notice Date
Not specified
Award Date
1 Oct 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Further notices will be published in 2028, 2029 or 2030 dependent on the exercising of contract extension options.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Vale Academy Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WANTAGE
Postcode
OX12 9AU
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
Vale of White Horse
Electoral Ward
Wantage & Grove Brook
Westminster Constituency
Didcot and Wantage

Supplier Information

Number of Suppliers
1
Supplier Name

YBC Cleaning Services Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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