Notice Information
Notice Title
Market Engagement for Suffolk Archives - Content Management and Public Access Solutions
Notice Description
Suffolk Archives is home to over 900 years of Suffolk's history captured in thousands of archive collections and Local Studies materials.The Archives service uses IT applications to catalogue, preserve, digitise and make available the catalogue and digital content including images, sound and media files as well as recording the associated collections information and metadata. We also use IT for booking appointments for researchers and volunteers as well as booking and buying tickets for events.The contracts for our current IT applications are due to expire in late 2024.It has been several years since we last reviewed the market so are looking to understand what IT applications are now available and what functionality they can offer.If you wish to participate in the Market Engagement process and demonstrate your product(s) please contact andrew.schug@suffolk.gov.uk by 12th April 2024.
Lot Information
Lot 1
Suffolk Archives is home to over 900 years of Suffolk's history captured in thousands of archive collections and Local Studies materials.The Archives service uses IT applications to catalogue, preserve, digitise and make available the catalogue and digital content including images, sound and media files as well as recording the associated collections information and metadata. We also use IT for booking appointments for researchers and volunteers as well as booking and buying tickets for events.The contracts for our current IT applications are due to expire in late 2024.It has been several years since we last reviewed the market so are looking to understand what IT applications are now available and what functionality they can offer.The collections are mainly traditional formats ie paper, parchment, photographs but we have an increasing number of born digital records. Our website needs to have an easily searchable catalogue with full online interaction across the site, including chargeable and free downloads, online payments, full interaction with SCC's financial systems, online exhibitions and social media capability. Suffolk Archives, part of Suffolk County Council, is looking for specialist software system(s) to help them deliver all aspects of the Archive Service. Cataloguing Management System:Integrated software that allows for management and linking of information relating to accessions, depositors, catalogues, images, conservation work records, local studies, location of archives. We currently have 1.14 million catalogue records and 35,000 accession records. We would need the ability to generate reports such as accession receipts, archive catalogues, work reports for conservation records.Website:Easily editable and customisable website that allows a wide range of functionality including reader management, catalogue search and full hierarchical display of resulting catalogue entries, ability to link oral history recordings, images and video clips to catalogue entries, ability to allow multiple levels of access to digitised content depending on IP addresses and accounts, content pages including online exhibitions (currently using Shorthand), online payments system that is compatible with SCC's financial systems, bookings system for appointments, integration with a ticketing system such as TicketSource, and social media capabilitiesDigital Preservation System for archives:Software that will allow us to manage our digital archives and surrogates, ensuring appropriate migration to newer formats, acceptance of a wide range of data types, authentication checks, delivery of access copies, and seamless linking with the cataloguing management system and online access. Currently hold 7.5TB of mixed born-digital and surrogate but expecting an additional 10Tb in 2025.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-044cc1
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/009746-2024
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72000000 - IT services: consulting, software development, Internet and support
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 26 Mar 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 25 Mar 2024Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SUFFOLK COUNTY COUNCIL
- Contact Name
- Not specified
- Contact Email
- judith.berry@suffolk.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- IPSWICH
- Postcode
- IP1 2BX
- Post Town
- Ipswich
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH6 Suffolk
- Small Region (ITL 3)
- TLH62 Ipswich
- Delivery Location
- TLH14 Suffolk CC
-
- Local Authority
- Ipswich
- Electoral Ward
- Gipping
- Westminster Constituency
- Ipswich
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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