SC23191 Coroner Removals and Transfer Service

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    "date": "2025-01-07T15:42:58Z",
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        "title": "SC23191 Coroner Removals and Transfer Service",
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            "description": "Other community, social and personal services"
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        "description": "Coroners are independent judicial officers, appointed by the local authority within the coroner area. Local authorities have a legal obligation to support the work of Coroner's, to fund all the costs of the service and to provide the necessary resources to enable them to carry out their statutory obligations under the Coroners and Justice Act 2009. This includes the provision of appropriate contractual arrangements for the removal of the deceased. For the four Kent coroner areas of Mid Kent & Medway, North-West Kent, North-East Kent and Central & South-East Kent, KCC is the lead authority for the administrative areas of Kent and Medway. There are two requirements for this service: Lot 1: Coroner Removals Service Lot 2: Coroner Transfers Service",
        "lotDetails": {
            "awardCriteriaDetails": "The Coroners Removals Service (Lot 1) has been separated into 15 contract areas: 1 (A) - Sevenoaks A (above A25) ,1 (B) - Sevenoaks B (below A25) , 1 (C) - Dartford & Gravesham , 1 (D) - Tunbridge Wells , 1 (E) - Tonbridge and Malling , 1 (F) - Medway ,1 (G) - Maidstone , 1 (H) - West Swale ,1 (I) - East Swale ,1 (J) - Ashford ,1 (K) - Canterbury ,1 (L) - Shepway, 1 (M) - Thanet , 1 (N) - Dover NEK , 1 (O) - Dover CSEK The Council anticipates that suppliers will be awarded up to 5 contract areas for Lot 1 (Coroners Removals Service). There is no limit to the number of areas an organisation can tender for. Further details on the proposed contract lotting can be found in the \"SC23191 Information Document\". The Coroners Transfer Service (Lot 2) has been separated into 2 separate contract areas.: 2 (A) West Kent, 2 (B) East Kent",
            "maximumLotsAwardedPerSupplier": 5
        },
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            {
                "id": "17",
                "title": "Proposed Coroners Removals Contract Lotting : 1: Sevenoaks A (above m25) 2 : Sevenoaks B (below m25) 3: Dartford & Gravesham 4: Tunbridge Wells 5: Tonbridge and Malling 6: Medway 7: Maidstone 8: West Swale 9: East Swale 10: Ashford 11: Canterbury 12: Shepway 13: Thanet 14: Dover NEK 15: Dover CSEK Proposed Coroner Transfers Contract Lotting: 16: East Kent 17: West Kent",
                "description": "Coroners are independent judicial officers, appointed by the local authority within the coroner area. Local authorities have a legal obligation to support the work of Coroner's, to fund all the costs of the service and to provide the necessary resources to enable them to carry out their statutory obligations under the Coroners and Justice Act 2009. This includes the provision of appropriate contractual arrangements for the removal of the deceased. For the four Kent coroner areas of Mid Kent & Medway, North-West Kent, North-East Kent and Central & South-East Kent, KCC is the lead authority for the administrative areas of Kent and Medway. KCC is legally responsible for meeting all the costs of the coroner service. Medway Council meets its share of all the costs of the service and the basis for this arrangement is set out in a service level agreement. Coroners investigate deaths that have been reported to them if they have reason to think that: The death was violent or unnatural; The cause of death is unknown; or The deceased died while in prison, police custody or another type of state detention. When a death is reported to the Coroner, he or she: establishes whether an investigation is required; if yes, investigates to establish the identity of the person who has died; how, when, and where they died, and any information to register the death; and uses information discovered during the investigation to assist in the prevention of other deaths where possible. Coroners Removals The coroner may decide that a suitable practitioner (normally a pathologist) is required to examine the deceased and carry out a post-mortem examination to discover the cause of death. In this scenario, the deceased needs to be transported from where it is lying to a designated mortuary for further enquiries to be made (to hold a post-mortem if required). The movement of the deceased to the mortuary constitutes a \"Coroners Removal\". In the cases where a post-mortem has been deemed necessary, the deceased needs to be transferred from the location of death to one of the designated post-mortem facilities below; QEQM Hospital, Margate William Harvey Hospital, Ashford Medway Maritime Hospital, Gillingham Tunbridge Wells Hospital, Pembury Darenth Valley Hospital, Dartford Coroners Transfer In some cases, it is necessary to transfer the deceased from a designated mortuary to another designated mortuary. These transfers can occur locally as a transfer between mortuaries within Kent and Medway but can occur outside of Kent. This is due to the specific expertise that different mortuaries possess (E.g. London mortuary specialises in child deaths, Brighton mortuary specialises in infectious cases etc.) Cases like these where the deceased is transferred between mortuaries are more commonly known as a \"Coroners Transfer\". This procurement is seeking suppliers to deliver both a Coroner Removals and a Coroners Transfer service across the four Kent coroner areas. The providers are required to perform the services: 24 hours a day, 365 days of the year; For a coroner's removal to be at the place of death within 1 hour of being directed to attend by Kent County Constabulary; For a transfer, to have completed it within 48 hours of being directed to do so by a Coroner's Officer; The contract lots (1.6) provides a suitable breakdown of the areas that service providers will be able to bid for in the upcoming contract. This breakdown in service areas is provisional, as the Council will remain flexible to feedback from the market on the proposed lots for the contract.",
                "hasRenewal": true,
                "renewal": {
                    "description": "The existing contract is due for renewal. It is due to expire on the 21st May 2024, however the Council can confirm that this date is subject to an extension (extension period to be confirmed at later date). This will allow an appropriate time line for service providers to participate in procurement exercise as required."
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                "title": "Lot 1 :Coroners Removals Service",
                "description": "The Coroners Removals Service (Lot 1) has been separated into 15 contract areas: 1 (A) - Sevenoaks A (above A25) 1 (B) - Sevenoaks B (below A25) 1 (C) - Dartford & Gravesham 1 (D) - Tunbridge Wells 1 (E) - Tonbridge and Malling 1 (F) - Medway 1 (G) - Maidstone 1 (H) - West Swale 1 (I) - East Swale 1 (J) - Ashford 1 (K) - Canterbury 1 (L) - Shepway 1 (M) - Thanet 1 (N) - Dover NEK 1 (O) - Dover CSEK The Coroners Removals Service includes the provision of appropriate contractual arrangements for the removal of the deceased to a designated mortuary. The movement of the deceased to the mortuary constitutes a \"Coroners Removal\". Where an organisation is awarded a contract area, they are responsible for providing this service throughout the specified area. They must deliver this service 24/7, 365 days a year, and in accordance with the service requirements as detailed within the specification. Additional information: All tenderers had to achieve a \"Pass\" for their quality response to be evaluated on their price submission for each contract Lot. Price is not the only award criterion and all criteria are stated only in the procurement documents.",
                "value": {
                    "amount": 4000000,
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                    "endDate": "2028-12-31T23:59:59Z"
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                    "description": "The initial terms for this contract is 3 years with an optional extension period of up to 24 months. Contract extension will be subject to supplier performance etc throughout the initial term. Please refer to the tender documents (Terms and Conditions) for further information."
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                "description": "The Coroners Transfers Service (Lot 2) has been separated into 2 contract areas: 2 (A) West Kent Transfers 2 (B) East Kent Transfers In certain circumstances, it is necessary to transfer the deceased from a designated mortuary to another designated mortuary. These transfers can occur locally as a transfer between mortuaries within Kent and Medway but can occur outside of Kent. Where an organisation is awarded a contract area, they are responsible for providing this service throughout the specified area. They must deliver this service 24/7, 365 days a year, and in accordance with the service requirements as detailed within the specification. Additional information: All tenderers had to achieve a \"Pass\" for their quality response to be evaluated on their price submission for each contract Lot. Price is not the only award criterion and all criteria are stated only in the procurement documents.",
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                            "text": "Coroners are independent judicial officers, appointed by the local authority within the coroner area. Local authorities have a legal obligation to support the work of Coroner's, to fund all the costs of the service and to provide the necessary resources to enable them to carry out their statutory obligations under the Coroners and Justice Act 2009. This includes the provision of appropriate contractual arrangements for the removal of the deceased. For the four Kent coroner areas of Mid Kent & Medway, North-West Kent, North-East Kent and Central & South-East Kent, KCC is the lead authority for the administrative areas of Kent and Medway. There are two service requirements to be procured under this process: Lot 1: Coroner Removals Service and Lot 2: Coroner Transfers Service. Please see the sections below for a description of these services. Selection Questionnaire (SQ) At this stage of the project, The Council have issued a Selection Questionnaire, to identify suitably qualified suppliers to provide a Coroners Removal and/or Coroners Transfer Service. To register your interest in this opportunity, please go to www.kentbusinessportal.org.uk. Prospective suppliers must complete the Selection Questionnaire and submit via the Kent Business Portal to be considered for this opportunity. Further information can be found in the Selection Questionnaire documents. Bidder Briefing The Council is offering a Bidder Briefing Session, to be held virtually via Microsoft Teams on Monday 1st July 2024 at 10am. The briefing will provide The purpose of this session is to explain the Selection Questionnaire (SQ) process, and support prospective suppliers to use our e-tendering system, the Kent Business Portal. If you wish to join the briefing, please register at the following address: https://events.teams.microsoft.com/event/1f2ee65b-43c6-42dd a379-148966892c2c@3253a20d-c735-4bfe-a8b7-3e6ab37f5f90 If you are unable to attend this session, a recording will be made available to all prospective tenderers following the session. Questions can also be raised via the Kent Business Portal. If you require any additional information regarding this opportunity, please do not hesitate to contact Kent County Council through the messaging function on the Kent Business Portal."
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                            "text": "Coroners are independent judicial officers, appointed by the local authority within the coroner area. Local authorities have a legal obligation to support the work of Coroner's, to fund all the costs of the service and to provide the necessary resources to enable them to carry out their statutory obligations under the Coroners and Justice Act 2009. This includes the provision of appropriate contractual arrangements for the removal of the deceased. For the four Kent coroner areas of Mid Kent & Medway, North-West Kent, North-East Kent and Central & South-East Kent, KCC is the lead authority for the administrative areas of Kent and Medway. There are two service requirements to be procured under this process: Lot 1: Coroner Removals Service and Lot 2: Coroner Transfers Service. Please see the sections below for a description of these services. Selection Questionnaire (SQ) At this stage of the project, The Council have issued a Selection Questionnaire, to identify suitably qualified suppliers to provide a Coroners Removal and/or Coroners Transfer Service. To register your interest in this opportunity, please go to www.kentbusinessportal.org.uk. Prospective suppliers must complete the Selection Questionnaire and submit via the Kent Business Portal to be considered for this opportunity. Further information can be found in the Selection Questionnaire documents. Bidder Briefing The Council is offering a Bidder Briefing Session, to be held virtually via Microsoft Teams on Wednesday 3rd July 2024 at 10am. The purpose of this session is to explain the Selection Questionnaire (SQ) process, and support prospective suppliers to use our e-tendering system, the Kent Business Portal. If you wish to join the briefing, please register at the following address: https://events.teams.microsoft.com/event/d8598373-181a-4b44-8279-dd98fb084653@3253a20d-c735-4bfe-a8b7-3e6ab37f5f90 If you are unable to attend this session, a recording will be made available to all prospective tenderers following the session. Questions can also be raised via the Kent Business Portal. If you require any additional information regarding this opportunity, please do not hesitate to contact Kent County Council through the messaging function on the Kent Business Portal."
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    "description": "Important Information Regarding the Award Decision for the Removals Service: Award Decision - The Council restricted the number of lots a supplier could be awarded for the Coroners Removals Service to a maximum of 5 contract area, to build resilience into the service. The Council reserved the right to exceed this restriction to guarantee service coverage for this contract. In the tender documents, The Council stated that we \"reserve the right to award a supplier more than 5 lots, should the service not be covered for all contract lots following the tendering process\". The Council has exercised this right in the award of Lot 1 (L) Shepway. Important Information Regarding Contract Award Value for the Removals and Transfers Service: Award Value - The award value for each contract area has been calculated using indicative volumes for the Removals and Transfers service in 2023/2024. Each supplier submitted a fixed Fee per Removal Rate for the areas they were tendering for in the forthcoming contract. This fixed Fee per Removal Rate of the awarded supplier has been multiplied by the historic service volumes from April 2023 - April 2024 to calculate an indicative figure (a yearly cost) for each area. This figure has been multiplied by the total length of the contract, including all available extensions, to provide an indicative figure for the duration of the contract. This fee is subject to service volumes within the contract period (from January 1st 2025 - December 31st 2029), meaning the figures will vary from those that have been published by the Council.",
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            "title": "Lot 1 (A) Sevenoaks A",
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        {
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                    "name": "Jacksons Hub Limited"
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            "title": "Lot 1 (G) Maidstone",
            "status": "active",
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                    "name": "Jacksons Hub Limited"
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                    "id": "GB-FTS-134242",
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