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Telephone & Data Transmission Services ("Moves, Adds and Changes")

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 3 releases in its history.

Award

05 Aug 2024 at 15:44

Award Notice
TenderUpdate

03 May 2024 at 09:01

Tender Notice
Tender

05 Apr 2024 at 15:46

Tender Notice
Summary of the contracting process

The University of Southampton initiated a public procurement process for "Telephone & Data Transmission Services ("Moves, Adds and Changes")". The procurement falls under the services category, specifically in the installation services industry (CPV: 51000000). The tender was awarded to Sceptre Networking Limited and involves services related to the University's telephone and data installations network. The procurement follows an Open Procedure method and the contract spans six years, commencing with an initial three-year period and an optional three-year extension based on performance. Key dates included the signing of the contract on 22 July 2024, following a tender update on 3 May 2024, and the initial award notification on 5 August 2024. The total estimated contract value ranges from £840,000 to £2,700,000 excluding VAT.

This tender presents a substantial opportunity for businesses involved in telecommunications and data infrastructure. Companies specialising in the installation, maintenance, and repair of data network equipment, as well as those offering project management, design, and planning services, would be ideal candidates. The procurement encompasses a diverse range of services, including data outlet installation, network switch replacement, Wi-Fi installations, and fibre infrastructure repairs. Firms that can provide accredited training, health and safety compliance, and scenario demonstrations with a focus on responsible procurement are well-positioned to compete. SMEs are encouraged to participate, as the University of Southampton received multiple bids from such enterprises, underlining the inclusive nature of this procurement process.

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Notice Information

Notice Title

Telephone & Data Transmission Services ("Moves, Adds and Changes")

Notice Description

The University requires the provision of Moves, Adds and Changes ("Services") related to its telephone and data installations network. This can include services which are labour only, provision of goods or a combination of both.

Lot Information

Lot 1

The University requires the provision of Moves, Adds and Changes ("Services") related to its telephone and data installations network. This can include services which are labour only, provision of goods or a combination of both, details of which can be found below. The scope of the Services includes, but is not limited to: - Installation of data outlets; - Patching of data outlets; - Relocation of a data outlets; - Testing and terminating ready wired circuit; - Fault investigation of data outlets; - Supply and installation of new, patch panel for rack; - Installation of main or single containment routes, from the office to the data rack; - Re-jumper an existing analogue telephone service; - Re-patch an existing analogue telephone service; - Fault investigation of telephone line plants; - Installation of emergency voice communication (EVC) help points; - Replacement of faulty network switches; - Installation of new network switches; - Supply and installation of cabinets; - Additions to or new provision to the University's blown fibre infrastructure. To include installation, termination and testing; - Repairs to the blown fibre infrastructure; - Wi-Fi Design(s); - Wi-Fi Installation(s); - Wireless Access point replacement; - Updating of Caplum, the Network Infrastructure Management Tool; - To be duty holder as Principal Contractor and Principal Designer in respect of moves adds and changes in line with Construction Design Management regulation 2015. Throughout the life of the Contract, there may be further but occasional requirements, as listed below: - Supplying of Goods, to enable the Service Provider to be able to perform their obligations in performing the Services. This will be required only where the University does not have sufficient or has incorrect stocks of Goods to pass to the Service Provider to enable them to perform their duties of the Contract. - Requirement for further Services such as project management and or design/planning. It is expected that the above Services maybe required from time to time during the life of the Contract, these occasional further requirements are not the majority of the Services that are required for this Procurement. Procurement Process: Open Procedure. The University proposes to enter into a Contract for 6 (six) years - this will be the maximum contract period including any potential extensions with the successful Tenderer. This will comprise of an initial contract period of 3 (three) years with an option to extend by a further 3 (three) years subject to satisfactory performance and at the discretion of the University. Contract Value: The estimated value of the initial 3-year contract term is in the region of PS840,000.00 - PS1,350,000 GBP (excluding VAT). The estimated value of the 3-year extension period is PS840,000.00 - PS1,350,000 GBP (excluding VAT). It is estimated, therefore, that the total value of this contract will be between PS840,000.00 and PS2,700,000 GBP (excluding VAT). TUPE: The University envisages that TUPE may apply to this procurement. Additional information: Lots: This contract is NOT suitable for splitting into lots. The risk of dividing the requirement into Lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract. Splitting this contract into Lots would make this contract unnecessarily complicated to manage.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-045012
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/024542-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

32400000 - Networks

45314300 - Installation of cable infrastructure

50312300 - Maintenance and repair of data network equipment

50312310 - Maintenance of data network equipment

50312320 - Repair of data network equipment

50334110 - Telephone network maintenance services

51000000 - Installation services (except software)

51300000 - Installation services of communications equipment

Notice Value(s)

Tender Value
£2,700,000 £1M-£10M
Lots Value
£2,700,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£2,700,000 £1M-£10M

Notice Dates

Publication Date
5 Aug 20242 years ago
Submission Deadline
7 May 2024Expired
Future Notice Date
Not specified
Award Date
22 Jul 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ3 Hampshire and Isle of Wight
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Supplier Information

Number of Suppliers
1
Supplier Name

Sceptre Networking Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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