Provision of Insurance and Claims Handling- Trust

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    "id": "ocds-h6vhtk-0454e5-2024-06-20T14:46:13+01:00",
    "date": "2024-06-20T14:46:13+01:00",
    "ocid": "ocds-h6vhtk-0454e5",
    "description": "Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. The Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26530. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:770115)",
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        "id": "ERC000390",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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        "title": "Provision of Insurance and Claims Handling- Trust",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "66510000",
            "description": "Insurance services"
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        "mainProcurementCategory": "services",
        "description": "East Renfrewshire Council is inviting tenders, from suitably qualified companies for the Provision of Insurance and Claims Handling- Trust. East Renfrewshire Council Leisure and Trust currently have a contract in place for insurance services. The current arrangement facilitates a combined ancillary policy (including claims handling) for: Property damage/ business interruption/ money Public and products liability Employers Liability Employee Dishonesty Trustee and trust fund indemnity Personal accident/ travel This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in this Contract Notice when completing the SPD in PCS-T. Sole supplier is required. Brokers should not apply. The value shown in this notice is excluding Insurance Premium Tax / VAT.",
        "value": {
            "amount": 282600,
            "currency": "GBP"
        },
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                "description": "East Renfrewshire Council is inviting tenders, from suitably qualified companies for the Provision of Insurance and Claims Handling- Trust. East Renfrewshire Council Leisure and Trust currently have a contract in place for insurance services. The current arrangement facilitates a combined ancillary policy (including claims handling) for: Property damage/ business interruption/ money Public and products liability Employers Liability Employee Dishonesty Trustee and trust fund indemnity Personal accident/ travel",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Claims Handling",
                            "type": "quality",
                            "description": "30"
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                            "name": "Staff Experience",
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                "value": {
                    "amount": 282600,
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                    "durationInDays": 720
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                "hasRenewal": true,
                "renewal": {
                    "description": "Up to 2 x 12 month extensions"
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        "submissionMethod": [
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        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Bidders must hold Membership of the Association Of British Insurers (ABI) and the Financial Conduct Authority (FCA) or equivalent",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "To establish the financial standing of a bidder, the Council will: Take into account a risk report provided independently by Creditsafe. Within such reports, the risk of business failure is expressed as a score ranging from 1 -100. In the event that a company is determined to have a risk failure rating of below 30 i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further. Where the score is 30+ the Council will consider all information available from the report. Where you are not registered on credit safe e.g. charitable organisations, new start companies and Sole Traders you are to submit 2 years financial accounts, including Profit & Loss Statement and Balance Sheet for consideration. It should be noted that in addition to the above checks the Council reserves the right at its own discretion to seek such other information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the applicant's economic and financial standing. Additional information can include an analysis of turnover, solvency ratios and profitability ratios and will be detailed within the Qualification Envelope question within PCS-Tender. The final decision on bidder inclusion rests with the Council. The successful tender will be expected to maintain a Creditsafe level of 30+ throughout the contract period. The offer of any extension to the contract will be dependent on an acceptable crediting rating of 30+. The council reserve the right to terminate the contract should the financial standing decline to an unacceptable level. Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date - failure to do so will result in rejection of your submission. It should be noted that the maximum business that can be passed to a sub-contractor or members of a consortia under this contract cannot be more than 50% of their annual turnover. The council reserves the right to request evidence of the other SPD areas in relation to the selection criteria of suitability, economic and financial standing and quality assurance schemes and environmental management standards. For the avoidance of doubt where a subcontractor or participants of a group who meet the compulsory exclusions grounds shall be replaced at the request of the Council and the Council may request the replacement where the discretionary exclusion grounds are met. Turnover Requirement Bidders will be required to have a minimum 'general' annual turnover of at least 141,300 GBP for the previous 2 financial years. Bidders who cannot meet the required level of turnover will be excluded from the tender. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5 million GBP Public Liability Insurance = 5 million GBP Professional Indemnity Insurance = 2 million GBP",
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                    "description": "Bidders must hold ISO9001 accreditation OR the bidder must have a regularly reviewed and documented policy for quality management",
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            "performanceTerms": "East Renfrewshire Council General Conditions of Contract for the Purchase of Services",
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            "description": "Q1 2028"
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                "description": "Brokers ERC wish to Advise that Brokers can submit bids for this exercise."
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                "streetAddress": "Eastwood HQ, Eastwood Park,",
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                "postalCode": "G46 6UG",
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