Voluntary and Community Sector (VCS) Support

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04565f-2024-12-18T14:28:51Z",
    "date": "2024-12-18T14:28:51Z",
    "ocid": "ocds-h6vhtk-04565f",
    "description": "Please note that as per the terms of the contract notice for this procurement, bidders were only permitted to submit a response to one of the specified lots. In addition, please note that in relation to the contractual award for lot 2: Community Participation, the successful tender was submitted under a collaborative bid with a lead provider, The Active Wellbeing Society Limited which has been awarded the contract to deliver the service in conjunction with ATF Southend under an informal partnership arrangement. Under the terms of this arrangement, The Active Wellbeing Society will be the sole party to the contract with the Council to deliver this service.",
    "initiationType": "tender",
    "tender": {
        "id": "DN729186",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Voluntary and Community Sector (VCS) Support",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "85000000",
            "description": "Health and social work services"
        },
        "mainProcurementCategory": "services",
        "description": "Essex County Council (\"the Council\") conducted a procurement to commission a new Voluntary and Community Support service as part of a wider offer to strengthen and champion a thriving and influential voluntary and community sector within the administrative boundaries of Essex (excluding the unitary authorities areas of Thurrock and Southend-on-Sea). In addition, this service will also be open to the following classification of users: NHS Healthcare (Integrated Care Systems) both within the administrative boundaries of Essex and cross-boundary organisations. This procurement encompassed the following lots: Lot One: Universal Standard Support Offer Lot Two: Community Participation The commencement date for both lots is 1st December 2024 until 31st March 2031 with a break clause at 31st March 2028. Please note that the maximum duration amounts to 75 months and 30 days. However, due to the constraints with the fields in this notice, this position has been rounded up to the nearest month. The stated budget for this service is based on PS75,000 for the initial four (4) months per lot and PS75,000 p.a. for each subsequent year of the contracts per lot. In addition, the Council understands that there may be scope for additional funding of up to 15% although this remains subject to confirmation during the post-tender phase of the project. In addition, please note that the total value of the procurement in section II.1.7 of this notice reflects the cumulative value of the contract award for both lots excluding any additional funding.",
        "value": {
            "amount": 450000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "Universal Standard Support Offer (USSO)",
                "description": "The scope of this lot was designed to secure provider(s) to develop and maintain a Universal Standard Support Offer (USSO) to the Voluntary and Community Sector (VCS) in Essex. This service is designed to allow users to self-assess and directs them to relevant, up to date and accessible business and compliance advice. The overarching purpose of this lot is to provide equity in access to quality, practical guidance to ensure organisations have the strong foundations needed to support them to achieve their goals, plan for development, become more resilient, build capacity and contribute to flourishing communities. The successful bidder must ensure that the service delivers the following commissioning requirements: * Ensure the USSO is hosted as a digital platform * Allow users the ability to complete self-assessments of their organisational health * Automatically direct users to high-quality and relevant information, advice, guidance and resources based on the outcome of their self-assessment regarding business development and compliance (e.g. governance procedures, safeguarding, policy templates, legal updates, training). * Be easily accessible to all VCS organisations regardless of size, skill or accessibility needs. * Allow users to intelligently browse the resources within the USSO Please note that the above information is intended to provide an overview of the Council's commissioning requirements for this service and full details of the scope of this provision were published in the associated service specification via the Council's e-tendering portal, ProContract. The proposed contract commencement date is 1st December 2024 until 31st March 2031 with a break clause at 31st March 2028. The stated budget for this lot is based on PS75,000 for the initial four (4) month term followed by PS75,000 p.a. for each subsequent year of the contract. In addition, the Council understands that there may be scope for additional funding of up to 15%, although this matter remains subject to final confirmation.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "value": {
                    "amount": 525000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2280
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "2",
                "title": "Community Participation",
                "description": "This lot was designed to enable the Council to commission provider(s) to deliver a strategic approach to building Community Participation across Essex. The successful provider for this lot will be required to support the development of a broad approach to community participation, developing a culture of active and engaged communities that can be driven forward and supported by place-based resources. Leading the development of an eco-system that enables and grows community participation within the boundaries of Essex County Council (excluding Southend and Thurrock). * Lead the creation of an ecosystem that facilitates community participation * Support and develop a positive environment in which the value of participation is recognised and community activity is flourishing * Embrace digital technology to connect local efforts into an integrated whole * Advocate for accessible participation, by creating, promoting, and fostering accessible and welcoming pathways into community participation * Identify and scope opportunities to maximise the potential of corporate volunteering capacity and return on Social Value commitments. Please note that the above information is intended to provide an overview of the Council's commissioning requirements for this service and full details of the scope of this provision were published in the associated service specification via the Council's e-tendering portal, ProContract. The proposed contract commencement date is 1st December 2024 until 31st March 2031 with a break clause at 31st March 2028. The stated budget for this lot is based on PS75,000 for the initial four (4) month term followed by PS75,000 p.a. for each subsequent year of the contract. In addition, the Council understands that there may be scope for additional funding of up to 15%, although this matter remains subject to confirmation during the post-tender phase of the project.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "value": {
                    "amount": 525000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2280
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98133100",
                        "description": "Civic betterment and community facility support services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH3"
                    },
                    {
                        "region": "UKH3"
                    },
                    {
                        "region": "UKH3"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98133100",
                        "description": "Civic betterment and community facility support services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH3"
                    },
                    {
                        "region": "UKH3"
                    },
                    {
                        "region": "UKH3"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "communication": {
            "futureNoticeDate": "2024-05-31T00:00:00+01:00"
        },
        "coveredBy": [
            "GPA"
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 1,
            "maximumLotsAwardedPerSupplier": 1
        },
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As detailed within the tender documents.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2024-09-06T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "awardPeriod": {
            "startDate": "2024-09-06T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-09-06T12:00:00+01:00",
            "address": {
                "streetAddress": "Electronically via the system functionality within the Council's e-tendering system, ProContract"
            },
            "description": "Electronic process -- The commercial officer will conduct the opening process via the functionality within the Council's e-sourcing portal, ProContract. No postal responses or any submissions which are issued outside the electronic portal will be accepted."
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-4622",
            "name": "Essex County Council",
            "identifier": {
                "legalName": "Essex County Council"
            },
            "address": {
                "streetAddress": "County Hall, Market Road",
                "locality": "Chelmsford",
                "region": "UKH3",
                "postalCode": "CM1 1QH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ms Rachel Horne",
                "telephone": "+44 3330322307",
                "email": "rachel.horne@essex.gov.uk",
                "url": "https://procontract.due-north.com/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.essex.gov.uk/",
                "buyerProfile": "https://www.essex.gov.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-8072",
            "name": "The High Court",
            "identifier": {
                "legalName": "The High Court"
            },
            "address": {
                "streetAddress": "The Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-133073",
            "name": "Maldon and District Community Voluntary Service (MDCVS)",
            "identifier": {
                "legalName": "Maldon and District Community Voluntary Service (MDCVS)"
            },
            "address": {
                "streetAddress": "Maldon District Council Offices, Princes Road",
                "locality": "Maldon",
                "region": "UKH3",
                "postalCode": "CM9 5DL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-133074",
            "name": "The Active Wellbeing Society Limited",
            "identifier": {
                "legalName": "The Active Wellbeing Society Limited"
            },
            "address": {
                "streetAddress": "Manor House, Hay Hall Business Park, Redfern Road, Tyseley",
                "locality": "Birmingham",
                "region": "UKG31",
                "postalCode": "B11 2BE",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-133075",
            "name": "ATF Southend",
            "identifier": {
                "legalName": "ATF Southend"
            },
            "address": {
                "streetAddress": "The Hub 324-326, Chartwell Square, Victoria Plaza",
                "locality": "Southend-on-Sea",
                "region": "UKH3",
                "postalCode": "SS2 5SP",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-4622",
        "name": "Essex County Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "040792-2024-1",
            "relatedLots": [
                "1"
            ],
            "title": "Universal Standard Support Offer (USSO)",
            "status": "active",
            "hasSubcontracting": true,
            "subcontracting": {
                "minimumPercentage": 0.24,
                "maximumPercentage": 0.24,
                "description": "The sub-contracting arrangements for this service will be delivered by a subject matter expert in the development of online systems and local infrastructure alongside an experienced provider in facilitating recourse to adaptive and flexible information for individuals who are not digitally literate. These provisions are intended to facilitate the delivery of the wider USSO service as per the Council's specified requirements."
            },
            "suppliers": [
                {
                    "id": "GB-FTS-133073",
                    "name": "Maldon and District Community Voluntary Service (MDCVS)"
                }
            ]
        },
        {
            "id": "040792-2024-2",
            "relatedLots": [
                "2"
            ],
            "title": "Community Participation",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-133074",
                    "name": "The Active Wellbeing Society Limited"
                },
                {
                    "id": "GB-FTS-133075",
                    "name": "ATF Southend"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "040792-2024-1",
            "awardID": "040792-2024-1",
            "title": "Universal Standard Support Offer (USSO)",
            "status": "active",
            "value": {
                "amount": 517015,
                "currency": "GBP"
            },
            "dateSigned": "2024-11-07T00:00:00Z"
        },
        {
            "id": "040792-2024-2",
            "awardID": "040792-2024-2",
            "title": "Community Participation",
            "status": "active",
            "value": {
                "amount": 524337,
                "currency": "GBP"
            },
            "dateSigned": "2024-11-07T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "2",
                "value": 3
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "2",
                "value": 2
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "2",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "2",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "2",
                "value": 3
            }
        ]
    }
}