DS435-23 Appliance Bay Doors and other doors/shutters/barriers - Servicing, Maintenance, Repair and Replacement

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0456bc-2024-09-05T14:35:48+01:00",
    "date": "2024-09-05T14:35:48+01:00",
    "ocid": "ocds-h6vhtk-0456bc",
    "initiationType": "tender",
    "tender": {
        "id": "DS435-23",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "DS435-23 Appliance Bay Doors and other doors/shutters/barriers - Servicing, Maintenance, Repair and Replacement",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50710000",
            "description": "Repair and maintenance services of electrical and mechanical building installations"
        },
        "mainProcurementCategory": "services",
        "description": "The Authority invites bids in this procurement process for the provision of annual Servicing, Maintenance, Repair and Replacement of Appliance Bay Doors, and other doors/shutters/barriers. The requirements include; planned preventative maintenance (PPM), and reactive maintenance (fault call-out services) for existing appliance bay doors, and any new doors once warranty maintenance has expired (if installed by others), as well as PPM and reactive maintenance for other door assets which shall include but not be limited to: DERV fuel tank roller shutters, entrance barriers, fire shutters for servery counters, automatic doors, and automatic gates and any other similar/related assets agreed and varied into the contract during the life of the contract. The requirement shall also include repairs and where required replacement with new door assets, contract management responsibilities including KPI reporting.",
        "value": {
            "amount": 660000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The requirements include; planned preventative maintenance (PPM), and reactive maintenance (fault call-out services) for existing appliance bay doors, and any new doors once warranty maintenance has expired (if installed by others), as well as PPM and reactive maintenance for other door assets which shall include but not be limited to: DERV fuel tank roller shutters, entrance barriers, fire shutters for servery counters, automatic doors, and automatic gates and any other similar/related assets agreed and varied into the contract during the life of the contract. The requirement shall also include repairs and where required replacement with new door assets, contract management responsibilities including KPI reporting.",
                "value": {
                    "amount": 660000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-10-01T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "These services are ongoing business requirements and will be re-tendered upon expiry of the initial term or expiry of awarded contract extensions."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Authority proposes to enter into the Contract for an initial term of three (3) years and (6) months. Services Commencement Date is 01 October 2024.The Authority has made provision for the option to extend the contract beyond its initial term for a further period or periods not exceeding two (2) years in total (24 months). Award of any extensions will be made in 12-month intervals.The overall contract value stated in this notice is for the full contract period (initial term and extensions) which is estimated in the region of PS660,000.00 (inc. VAT). Thisvalue includes annual planned preventative maintenance (PPM) for all identified assets and an estimate of reactive maintenance callouts and repairs. This calculates to anannual contract value in the region of PS120,000 (inc. VAT)."
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "45%"
                        },
                        {
                            "type": "price",
                            "description": "55%"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKK"
                    },
                    {
                        "region": "UKK"
                    }
                ],
                "deliveryLocation": {
                    "description": "Authority sites across the counties of Devon and Somerset"
                },
                "relatedLot": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44221240",
                        "description": "Garage doors"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45421100",
                        "description": "Installation of doors and windows and related components"
                    }
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://sell2.in-tend.co.uk/blpd/home",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As stated in the procurement documents.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "Terms and conditions of contract provided within the tender pack."
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-06-19T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2024-06-19T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-06-19T12:00:00+01:00",
            "address": {
                "streetAddress": "e-tendering portal opening once tender period closes."
            }
        },
        "hasRecurrence": false,
        "reviewDetails": "Please contact the Procurement Department at Devon and Somerset Fire and Rescue Service."
    },
    "parties": [
        {
            "id": "GB-FTS-112711",
            "name": "Devon and Somerset Fire and Rescue Authority",
            "identifier": {
                "legalName": "Devon and Somerset Fire and Rescue Authority"
            },
            "address": {
                "streetAddress": "Service Headquarters, The Knowle, Clyst St George,",
                "locality": "Exeter",
                "region": "UKK",
                "postalCode": "EX3 0NW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Aimee Lee",
                "email": "procurement@dsfire.gov.uk",
                "url": "https://sell2.in-tend.co.uk/blpd/home"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.dsfire.gov.uk",
                "buyerProfile": "https://sell2.in-tend.co.uk/blpd/home",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "03",
                        "description": "Public order and safety"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-112712",
            "name": "Devon & Somerset Fire & Rescue Service",
            "identifier": {
                "legalName": "Devon & Somerset Fire & Rescue Service"
            },
            "address": {
                "streetAddress": "Service Headquarters, The Knowle, Clyst St George",
                "locality": "Exeter",
                "postalCode": "EX3 0NW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "procurement@dsfire.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-123648",
            "name": "HAG Limited",
            "identifier": {
                "legalName": "HAG Limited",
                "id": "3107860"
            },
            "address": {
                "streetAddress": "1 Oak Lane, Fishponds",
                "locality": "Bristol",
                "region": "UKK",
                "postalCode": "BS5 7UY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 08000723444",
                "email": "info@hag.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.hag.co.uk",
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-112711",
        "name": "Devon and Somerset Fire and Rescue Authority"
    },
    "language": "en",
    "description": "Tendered planned preventative maintenance costs from the awarded contractor are PS1,678.20 (exc VAT) for the remainder of Financial Year 2024-2025, and tendered planned preventative maintenance costs from the awarded contractor are PS5,253.30 (exc VAT) for Financial Year 2025-2026 (subject to asset variations). Further reactive maintenance and repair costs are subject to the volume of callouts placed during the contractual year with the Contractor. Therefore the initial total contract value over the 3.5 year fixed term and optional 2 x 12months extension periods, remains at the indicative total contract value of PS660,000 (inc VAT).",
    "awards": [
        {
            "id": "028449-2024-DS435-23-1",
            "relatedLots": [
                "1"
            ],
            "title": "Appliance Bay Doors and other doors/shutters/barriers - Servicing, Maintenance, Repair and Replacement",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-123648",
                    "name": "HAG Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "028449-2024-DS435-23-1",
            "awardID": "028449-2024-DS435-23-1",
            "title": "Appliance Bay Doors and other doors/shutters/barriers - Servicing, Maintenance, Repair and Replacement",
            "status": "active",
            "value": {
                "amount": 660000,
                "currency": "GBP"
            },
            "dateSigned": "2024-09-03T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 5
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 5
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 5
            }
        ]
    }
}