TENDER FOR THE PROVISION OF BUS SHELTER MAINTENANCE AND GLAZING

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0458af-2024-05-10T12:51:07+01:00",
    "date": "2024-05-10T12:51:07+01:00",
    "ocid": "ocds-h6vhtk-0458af",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=766175. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Bidders for the Contract will be required to deliver Community Benefit activities dependant on their cumulative spend awarded over the for duration of this contract. Community Benefit activity can include the following Awareness Raising Event for community group, college or school - this could include a wide range of activities which support learning and employability such as talks about environmental issues for school, college or university students or job seekers; training workshops carried out by contractors for target groups to raise awareness of their sector and its benefits and where appropriate the careers available, motivational talks, school talks, or to run events which tie in with a particular aspect of the curriculum. Community Support Activity or Community Wish - the council is developing a Community Wishes approach which will gather and moderate requests for support for small community projects. These will be wide ranging but likely to include requests to provide materials or volunteer labour to support small community projects including community gardens, allotment projects or community clear ups. Work Experience Opportunity - where appropriate to provide a work placement opportunity for a young person or adult on an appropriate programme. Support would be provided to identify an appropriate programme and candidate. Mentoring Opportunity - provide a mentoring opportunity to a young person from Dundee on the MCR pathway mentoring programme. More information at https://mcrpathways.org/ Support would be provided to identify an appropriate school and candidate. At award stage you will be asked to confirm with the relevant Category Officer what community benefits you intend to complete as part of this contract. If required support will be provided to identify an appropriate intervention. Note that the Council is currently developing a Community Wish system which will become live during the delivery of this contract. This will aid contractors in identifying activities which can be delivered as part of their Community Benefit requirements. (SC Ref:766175) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=766175",
    "initiationType": "tender",
    "tender": {
        "id": "DCC/CD/51/24",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "TENDER FOR THE PROVISION OF BUS SHELTER MAINTENANCE AND GLAZING",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "The Provision of Bus Shelter Maintenance and Glazing",
        "value": {
            "amount": 480000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 4
        },
        "lots": [
            {
                "id": "1",
                "title": "Glass",
                "description": "Maintenance of Bus Shelters - Glass",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Highest Standard of Service Delivery",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Operator / Supervisor Training Programme",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Quality Assurance and Audit",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Emergency Response",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Service Continuity / Contingency Planning",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Response Times",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Community Benefits",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Fair Work Practices",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "type": "price",
                            "description": "75"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 + 1 years"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "2",
                "title": "Anti-Graffiti Hard Coated Polycarbonate",
                "description": "Maintenance of Bus Shelters - Anti-Graffiti Hard Coated Polycarbonate",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Highest Standard of Service Delivery",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Operator / Supervisor Training Programme",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Quality Assurance and Audit",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Emergency Response",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Service Continuity / Contingency Planning",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Response Times",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Community Benefits",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Fair Work Practices",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "type": "price",
                            "description": "75"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 + 1 years"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "3",
                "title": "Perforated Galvanised Steel Powder Coated Mesh",
                "description": "Maintenance of Bus Shelters Perforated Galvanised Steel Powder Coated Mesh",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Highest Standard of Service Delivery",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Operator / Supervisor Training Programme",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Quality Assurance and Audit",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Emergency Response",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Service Continuity / Contingency Planning",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Response Times",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Community Benefits",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Fair Work Practices",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "type": "price",
                            "description": "75"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 + 1 years"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "4",
                "title": "Make Safe (Plywood)and Minor Maintenance",
                "description": "Maintenance of Bus Shelters - Make Safe (Plywood)and minor maintenance",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Highest Standard of Service Delivery",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Operator / Supervisor Training Programme",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Quality Assurance and Audit",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Emergency Response",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Service Continuity / Contingency Planning",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Response Times",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Community Benefits",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Fair Work Practices",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "type": "price",
                            "description": "75"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 + 1 years"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM71"
                    }
                ],
                "deliveryLocation": {
                    "description": "Dundee City"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM71"
                    }
                ],
                "deliveryLocation": {
                    "description": "Dundee City"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM71"
                    }
                ],
                "deliveryLocation": {
                    "description": "Dundee City"
                },
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM71"
                    }
                ],
                "deliveryLocation": {
                    "description": "Dundee City"
                },
                "relatedLot": "4"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "The Council will utilise Equifax Score check to assess the Economic and financial standing of organisations bidding for contracts. Tenderers (including all participants in a group) are required to have a Score check Score of 35 or above in order to demonstrate their financial strength and stability. It is recommended that Tenderers review their own Score check score in advance of submitting a Tender Submission. Where the Tenderer does not have a Score check score, or where the Tenderer does not consider that the Score check score reflects their current financial status; the Tenderer may give an explanation within the Tender Submission, together with any relevant supporting alternative evidence which demonstrates its financial strength/stability. Where the Tenderer is under no obligation to publish accounts and therefore does not have a Score check score, they must provide their audited financial accounts for the previous 2 years as part of their SPD Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract of this size. As an alternative to the above requirement but only for bidders who started trading less than 3 years prior to the return date for the Tender response set out below, those bidders must demonstrate adequate financial capacity for the Contract by the following evidence: A business plan for a minimum 3-year trading period setting out projected annual average turnover; audited or unaudited (if the company has no legal audit requirement) accounts for any years trading to date, and letter of support for the bidder's bank setting out the level of financial support available to the business from the bank and for how long that is available. A bank letter of support should explain the amount and duration of financial support made available to the business by the bank and what information, such as a business plan for the period 01/04/2024 - 31/03/2027, was considered by the bank in deciding to make that support available. These are matters of fact not opinion so should be able to be given by any bank on the authority of their customer. It must be understood, however, that the sufficiency or otherwise of the bank letter can only be judged after submission and assessment of all Questionnaire responses so the provision of as much information as possible is encouraged. All of this information must be in terms entirely satisfactory to the Purchasing Authority. We reserve the right (but are not obliged) to seek additional clarification and/or supporting information from or about the bidder to satisfy us in this regard, for example, a bank reference. Where a Tenderer does not meet the minimum financial requirements in its own right and wishes to rely on the financial standing of a",
                    "minimum": "The Supplier shall have in force and shall require any sub-contractor to have in force: Employer's Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10,000,000 GBP in respect of each claim, and Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5,000,000 GBP in respect of each claim, and Product Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5,000,000 GBP in respect of each claim, and Vehicle Insurance (provider motor vehicles). Provider responsible for ensuring that motor insurance of staff or volunteers who use their own vehicles have business use insurance covered. If carrying service users includes, business use and personal accident cover for passengers.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "Staff (including sub-contractor staff) directly involved in the delivery of the Contract, must be paid at least the real Living Wage. The Scottish Public Sector considers the payment of the real Living Wage to be a significant indicator of an employer's commitment to fair work practices and that payment of the real Living Wage is one of the clearest ways an employer can demonstrate that it takes a positive approach to its workforce. The real Living Wage is a rate of pay which applies to all employees aged 18 and above and is sufficient to ensure that the recipient may enjoy an acceptable standard of living. There are two rates of the real Living Wage: the UK wide rate and the London rate. The rates are announced annually by the Living Wage Foundation.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-06-10T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2024-09-09T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2024-06-10T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-06-10T12:00:00+01:00",
            "address": {
                "streetAddress": "Electronic Postbox"
            },
            "description": "Procurement Category Officer"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "May 2029"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-60247",
            "name": "Dundee City Council",
            "identifier": {
                "legalName": "Dundee City Council"
            },
            "address": {
                "streetAddress": "Dundee City Council, Procurement, Dundee House, Floor 4, 50 North Lindsay Street",
                "locality": "DUNDEE",
                "region": "UKM71",
                "postalCode": "DD1 1NZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Claire Petrie",
                "telephone": "+44 1382433417",
                "email": "claire.petrie@dundeecity.gov.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.dundeecity.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1266",
            "name": "Scottish Courts Service",
            "identifier": {
                "legalName": "Scottish Courts Service"
            },
            "address": {
                "streetAddress": "Saughton House, Broomhouse Drive",
                "locality": "Edinburgh",
                "postalCode": "EH11 3XD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1314443300",
                "email": "enquiries@scotscourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "http://www.scotcourts.gov.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-60247",
        "name": "Dundee City Council"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000766175"
        }
    ],
    "language": "en"
}