Tender for the Provision of Dundee Christmas Village

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    "id": "ocds-h6vhtk-045933-2024-08-02T13:14:43+01:00",
    "date": "2024-08-02T13:14:43+01:00",
    "ocid": "ocds-h6vhtk-045933",
    "description": "(SC Ref:774201)",
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    "tender": {
        "id": "DCC/CD/18/24",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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        "title": "Tender for the Provision of Dundee Christmas Village",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79952000",
            "description": "Event services"
        },
        "mainProcurementCategory": "services",
        "description": "It is Dundee City Council's ambition to continue to improve the city's celebrations by hosting the main Christmas Village in Dundee's City Square in 2024 which should include the following elements. The award is for a Christmas Village in City Square, which operates 7 days a week and features. A real ice rink, minimum size of 10m x 20m, managed by the appointed company, providing an authentic ice-skating experience for visitors. A varied food and drink offering that provides a sense of place to Dundee and caters for a range of tastes and dietary requirements. A funfair, which has an appropriate mix of traditional, family, and thrill rides. These should be themed appropriately for the season. Traditional elements that align with the weight restriction and site capacity will be considered. Associated theming and dressing, including but not limited to, Christmas decorations, light features, projections, background music and designed site signage.",
        "value": {
            "amount": 540000,
            "currency": "GBP"
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                "description": "This procurement process is for the contract the provision of a Christmas Village within the Dundee City Centre. Dundee's annual events portfolio offers a rich and varied programme of attractions, activities and celebrations throughout the year which are designed to attract visitors to the city, to improve the quality of life of those who live or work in Dundee, and to strengthen Dundee's image and reputation. As part of the Council's ongoing commitment to improving the city's cultural and event offering, Dundee City Council seeks competent proposals for the delivery of Dundee's Christmas Village 2024. Previously, Dundee's Christmas activities have taken place in City Square and Slessor Gardens, over a 6-week period, starting the fourth week in November and ending on the first week in January. Previous events featured a range of elements, including a real ice rink, food & drink outlets, chalet markets featuring a wide range of makers and traders, family attractions, rides, and a Santa's grotto. It is Dundee City Council's ambition to continue to improve the city's celebrations by hosting the main Christmas Village in Dundee's City Square in 2024 which should include the following elements. The requirement is for a Christmas Village in City Square, which operates 7 days a week and features listed below. A real ice rink, minimum size of 10m x 20m, managed by the appointed company, providing an authentic ice-skating experience for visitors. A varied food and drink offering that provides a sense of place to Dundee and caters for a range of tastes and dietary requirements. A funfair, which has an appropriate mix of traditional, family, and thrill rides. These should be themed appropriately for the season. Traditional elements that align with the weight restriction and site capacity will be considered. Associated theming and dressing, including but not limited to, Christmas decorations, light features, projections, background music and designed site signage. We expect the operator to allocate a minimum of 20% of market spaces to local traders, thereby promoting community engagement and supporting local businesses. It is anticipated that to deliver these elements, the winning contractor will be required to hire equipment and to work with third parties to put suitable arrangements in place. Competent specialists should be used for each aspect where this is not available in-house. In addition to responsibility for the areas above, the management of the Village, including but not limited to stewarding, first aid, staffing, and emergency evacuation will also remain the responsibility of the winning contractor of this tender as well as marketing and promotion.",
                "awardCriteria": {
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                            "name": "Community Benefits (question 1)",
                            "type": "quality",
                            "description": "2"
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                            "name": "Community Benefits (question 2)",
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                            "description": "1"
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                            "name": "Fair Work First",
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                            "name": "Method Statement 1 Christmas Village Proposal",
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                            "description": "40"
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                        {
                            "name": "Method Statement 2 Production Management and Health and Safety",
                            "type": "quality",
                            "description": "15"
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                        {
                            "name": "Method Statement 3 Partnership and Promotion",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Method Statement 4 Activation of UTG",
                            "type": "quality",
                            "description": "10"
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                            "type": "quality",
                            "description": "pass/fail"
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                            "name": "CDM Construction design and Management Regulations 2015",
                            "type": "quality",
                            "description": "pass/fail"
                        },
                        {
                            "name": "Duty of Care, Health and Safety and Risk Management",
                            "type": "quality",
                            "description": "Pass/fail"
                        },
                        {
                            "name": "Health and Safety 1",
                            "type": "quality",
                            "description": "pass/fail"
                        },
                        {
                            "name": "Health and Safety 2",
                            "type": "quality",
                            "description": "pass/fail"
                        },
                        {
                            "name": "Communications Plan outline",
                            "type": "quality",
                            "description": "pass/fail"
                        },
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                            "description": "Pass/Fail"
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                "contractPeriod": {
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                },
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                    "description": "Dundee City Centre"
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                    "description": "Bidders will require to hold insurance levels which are listed within Appendix 9 - Conditions of Contract for the Provision of Services",
                    "minimum": "4B.6 The Council will utilise Equifax Score check to assess the Economic and financial standing of organisations bidding for contracts. Tenderers (including all participants in a group) are required to have a Score check Score of 35 or above in order to demonstrate their financial strength and stability. It is recommended that Tenderers review their own Score check score in advance of submitting a Tender Submission. Where the Tenderer does not have a Score check score, or where the Tenderer does not consider that the Score check score reflects their current financial status; the Tenderer may give an explanation within the Tender Submission, together with any relevant supporting alternative evidence which demonstrates its financial strength/stability. Where the Tenderer is under no obligation to publish accounts and therefore does not have a Score check score, they must provide their audited financial accounts for the previous 2 years as part of their SPD response in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract of this size. As an alternative to the above requirement but only for bidders who started trading less than 3 years prior to the return date for the Tender response set out below, those bidders must demonstrate adequate financial capacity for the Contract by the following evidence: A business plan for a minimum 3-year trading period setting out projected annual average turnover; audited or unaudited (if the company has no legal audit requirement) accounts for any years trading to date, and letter of support for the bidder's bank setting out the level of financial support available to the business from the bank and for how long that is available. A bank letter of support should explain the amount and duration of financial support made available to the business by the bank and what information, such as a business plan for the period 01/04/2024 - 31/03/2027, was considered by the bank in deciding to make that support available. These are matters of fact not opinion so should be able to be given by any bank on the authority of their customer. It must be understood, however, that the sufficiency or otherwise of the bank letter can only be judged after submission and assessment of all Questionnaire responses so the provision of as much information as possible is encouraged. All of this information must be in terms entirely satisfactory to the Purchasing Authority. We reserve the right (but are not obliged) to seek additional clarification and/or supporting information from or about the bidder to satisfy us in this regard, for example, a bank reference. Where a Tenderer does not meet the minimum financial requirements in its own right and wishes to rely on the financial standing of a parent company, Tenderers should provide a statement that they commit to obtaining a parent company guarantee in the form attached in the Standard Documents Parent Company Guarantee. Where a consortium bid is received, the Score check score of each consortium member shall be assessed and each must achieve a Score check score of 35 or above. Where a sub-contractor material to the performance of the Contract or where the Tenderer intends to sub-contract more than 25% of any contract value to a single sub-contractor, the Tenderer may be required to confirm that the sub-contractor(s) has a Score check score of 35 or above The Council reserves the right to request one copy of all sub-contractor last 3 financial years' audited accounts and details of significant changes since the last financial year end.",
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                "postalCode": "DD1 1NZ",
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