Notice Information
Notice Title
Contract for the provision of WORKTRIBE Research Contract to the University of Birmingham
Notice Description
Worktribe is a market-leading research management system. Through examination of the market and discussions with staff at other institutions, there appear to be few main options currently available for consideration. Since first procuring Worktribe, the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training, as such the impact of moving to a new system would be significant, such as: * System Integration Data: Migrating data to a new system entails significant financial and non-financial costs, including data extraction, transformation, and loading (ETL) processes, data cleansing, validation, and ensuring data integrity during the migration process which would entail significant internal UoB resources to support. * Staff Training: Transitioning to a new system would require comprehensive training for staff members to ensure they are proficient in its use. Extending the contract with WorkTribe allows us to leverage existing staff expertise and minimise the need for extensive retraining, thereby reducing overall training costs. * Project Managing Implementation: Implementing a new system necessitates effective project management to ensure a smooth transition and minimise disruptions to ongoing operations. Project management costs include personnel expenses, software licenses for project management tools, and other resources required to oversee the implementation process. By extending the contract with WorkTribe, we can mitigate the need for additional project management costs, as the UoB team is already familiar with our systems and processes.
Lot Information
Lot 1
Unique Market Technology: Worktribe is a market-leading research management system. Through examination of the market and discussions with staff at other institutions, there appear to be few main options currently available for consideration. Return on the University's Investment: Since first procuring Worktribe, the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training, as such the impact of moving to a new system would be significant, such as: * System Integration Data: Migrating data to a new system entails significant financial and non-financial costs, including data extraction, transformation, and loading (ETL) processes, data cleansing, validation, and ensuring data integrity during the migration process which would entail significant internal UoB resources to support. * Staff Training: Transitioning to a new system would require comprehensive training for staff members to ensure they are proficient in its use. Extending the contract with WorkTribe allows us to leverage existing staff expertise and minimise the need for extensive retraining, thereby reducing overall training costs. * Project Managing Implementation: Implementing a new system necessitates effective project management to ensure a smooth transition and minimise disruptions to ongoing operations. Project management costs include personnel expenses, software licenses for project management tools, and other resources required to oversee the implementation process. By extending the contract with WorkTribe, we can mitigate the need for additional project management costs, as The University team is already familiar with our systems and processes. Customisation and Integration: WorkTribe's systems are customised to The University's specific requirements and seamlessly integrated with our existing infrastructure. Migrating to a new system would require reconfiguring workflows, customisations, and integrations, leading to additional costs and potential compatibility issues. Conclusion: In conclusion, extending the contract with WorkTribe is the most cost-effective and practical solution to meet our system needs. The substantial costs associated with migrating data, training staff, and project managing implementation make transitioning to a new system financially prohibitive at this time. Furthermore, maintaining our relationship with WorkTribe ensures system stability, reliability, and ongoing support tailored to our business requirements. Therefore, it is recommend to extend the contract with WorkTribe to sustain the University's operational efficiency and effectiveness in the long term.
Procurement Information
Unique Market Technology: Worktribe is a market-leading research management system. Through examination of the market and discussions with staff at other institutions, there appear to be few main options currently available for consideration. Return on the University's Investment: Since first procuring Worktribe, the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training, as such the impact of moving to a new system would be significant, such as: * System Integration Data: Migrating data to a new system entails significant financial and non-financial costs, including data extraction, transformation, and loading (ETL) processes, data cleansing, validation, and ensuring data integrity during the migration process which would entail significant internal UoB resources to support. * Staff Training: Transitioning to a new system would require comprehensive training for staff members to ensure they are proficient in its use. Extending the contract with WorkTribe allows us to leverage existing staff expertise and minimise the need for extensive retraining, thereby reducing overall training costs. * Project Managing Implementation: Implementing a new system necessitates effective project management to ensure a smooth transition and minimise disruptions to ongoing operations. Project management costs include personnel expenses, software licenses for project management tools, and other resources required to oversee the implementation process. By extending the contract with WorkTribe, we can mitigate the need for additional project management costs, as the UoB team is already familiar with our systems and processes. Customisation and Integration: WorkTribe's systems are customised to our specific requirements and seamlessly integrated with our existing infrastructure. Migrating to a new system would require reconfiguring workflows, customisations, and integrations, leading to additional costs and potential compatibility issues. Conclusion: In conclusion, extending the contract with WorkTribe is the most cost-effective and practical solution to meet our system needs. The substantial costs associated with migrating data, training staff, and project managing implementation make transitioning to a new system financially prohibitive at this time. Furthermore, maintaining our relationship with WorkTribe ensures system stability, reliability, and ongoing support tailored to our business requirements. Extending the contract with WorkTribe will sustain our operational efficiency and effectiveness in the long term.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0469ff
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/016318-2024
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Negotiated without publication of a contract notice
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48900000 - Miscellaneous software package and computer systems
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £722,860 £500K-£1M
Notice Dates
- Publication Date
- 23 May 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 19 May 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE UNIVERSITY OF BIRMINGHAM
- Contact Name
- Teisha Ravenscroft
- Contact Email
- t.ravenscroft@bham.ac.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BIRMINGHAM
- Postcode
- B15 2TT
- Post Town
- Birmingham
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG31 Birmingham
- Delivery Location
- TLG West Midlands (England)
-
- Local Authority
- Birmingham
- Electoral Ward
- Edgbaston
- Westminster Constituency
- Birmingham Edgbaston
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0469ff-2024-05-23T12:21:21+01:00",
"date": "2024-05-23T12:21:21+01:00",
"ocid": "ocds-h6vhtk-0469ff",
"description": "01 August 2024 to 31 July 2025: PS160,418.00 01 August 2025 to 31 July 2026: PS173,251.00 01 August 2026 to 31 July 2027: PS187,111.00 01 August 2027 to 31 July 2028: PS202,080.00",
"initiationType": "tender",
"tender": {
"id": "SC12641/24",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Contract for the provision of WORKTRIBE Research Contract to the University of Birmingham",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "48900000",
"description": "Miscellaneous software package and computer systems"
},
"mainProcurementCategory": "goods",
"description": "Worktribe is a market-leading research management system. Through examination of the market and discussions with staff at other institutions, there appear to be few main options currently available for consideration. Since first procuring Worktribe, the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training, as such the impact of moving to a new system would be significant, such as: * System Integration Data: Migrating data to a new system entails significant financial and non-financial costs, including data extraction, transformation, and loading (ETL) processes, data cleansing, validation, and ensuring data integrity during the migration process which would entail significant internal UoB resources to support. * Staff Training: Transitioning to a new system would require comprehensive training for staff members to ensure they are proficient in its use. Extending the contract with WorkTribe allows us to leverage existing staff expertise and minimise the need for extensive retraining, thereby reducing overall training costs. * Project Managing Implementation: Implementing a new system necessitates effective project management to ensure a smooth transition and minimise disruptions to ongoing operations. Project management costs include personnel expenses, software licenses for project management tools, and other resources required to oversee the implementation process. By extending the contract with WorkTribe, we can mitigate the need for additional project management costs, as the UoB team is already familiar with our systems and processes.",
"lots": [
{
"id": "1",
"description": "Unique Market Technology: Worktribe is a market-leading research management system. Through examination of the market and discussions with staff at other institutions, there appear to be few main options currently available for consideration. Return on the University's Investment: Since first procuring Worktribe, the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training, as such the impact of moving to a new system would be significant, such as: * System Integration Data: Migrating data to a new system entails significant financial and non-financial costs, including data extraction, transformation, and loading (ETL) processes, data cleansing, validation, and ensuring data integrity during the migration process which would entail significant internal UoB resources to support. * Staff Training: Transitioning to a new system would require comprehensive training for staff members to ensure they are proficient in its use. Extending the contract with WorkTribe allows us to leverage existing staff expertise and minimise the need for extensive retraining, thereby reducing overall training costs. * Project Managing Implementation: Implementing a new system necessitates effective project management to ensure a smooth transition and minimise disruptions to ongoing operations. Project management costs include personnel expenses, software licenses for project management tools, and other resources required to oversee the implementation process. By extending the contract with WorkTribe, we can mitigate the need for additional project management costs, as The University team is already familiar with our systems and processes. Customisation and Integration: WorkTribe's systems are customised to The University's specific requirements and seamlessly integrated with our existing infrastructure. Migrating to a new system would require reconfiguring workflows, customisations, and integrations, leading to additional costs and potential compatibility issues. Conclusion: In conclusion, extending the contract with WorkTribe is the most cost-effective and practical solution to meet our system needs. The substantial costs associated with migrating data, training staff, and project managing implementation make transitioning to a new system financially prohibitive at this time. Furthermore, maintaining our relationship with WorkTribe ensures system stability, reliability, and ongoing support tailored to our business requirements. Therefore, it is recommend to extend the contract with WorkTribe to sustain the University's operational efficiency and effectiveness in the long term.",
"hasOptions": false
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKG"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Negotiated without publication of a contract notice",
"procurementMethodRationaleClassifications": [
{
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
"id": "D_TECHNICAL",
"description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
}
],
"procurementMethodRationale": "Unique Market Technology: Worktribe is a market-leading research management system. Through examination of the market and discussions with staff at other institutions, there appear to be few main options currently available for consideration. Return on the University's Investment: Since first procuring Worktribe, the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training, as such the impact of moving to a new system would be significant, such as: * System Integration Data: Migrating data to a new system entails significant financial and non-financial costs, including data extraction, transformation, and loading (ETL) processes, data cleansing, validation, and ensuring data integrity during the migration process which would entail significant internal UoB resources to support. * Staff Training: Transitioning to a new system would require comprehensive training for staff members to ensure they are proficient in its use. Extending the contract with WorkTribe allows us to leverage existing staff expertise and minimise the need for extensive retraining, thereby reducing overall training costs. * Project Managing Implementation: Implementing a new system necessitates effective project management to ensure a smooth transition and minimise disruptions to ongoing operations. Project management costs include personnel expenses, software licenses for project management tools, and other resources required to oversee the implementation process. By extending the contract with WorkTribe, we can mitigate the need for additional project management costs, as the UoB team is already familiar with our systems and processes. Customisation and Integration: WorkTribe's systems are customised to our specific requirements and seamlessly integrated with our existing infrastructure. Migrating to a new system would require reconfiguring workflows, customisations, and integrations, leading to additional costs and potential compatibility issues. Conclusion: In conclusion, extending the contract with WorkTribe is the most cost-effective and practical solution to meet our system needs. The substantial costs associated with migrating data, training staff, and project managing implementation make transitioning to a new system financially prohibitive at this time. Furthermore, maintaining our relationship with WorkTribe ensures system stability, reliability, and ongoing support tailored to our business requirements. Extending the contract with WorkTribe will sustain our operational efficiency and effectiveness in the long term."
},
"awards": [
{
"id": "016318-2024-SC12641/24-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-COH-04576074",
"name": "Worktribe Ltd"
}
]
}
],
"parties": [
{
"id": "GB-UKPRN-10006840",
"name": "THE UNIVERSITY OF BIRMINGHAM",
"identifier": {
"legalName": "THE UNIVERSITY OF BIRMINGHAM",
"id": "10006840",
"scheme": "GB-UKPRN"
},
"address": {
"streetAddress": "Edgbaston",
"locality": "BIRMINGHAM",
"region": "UKG",
"postalCode": "B152TT",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Teisha Ravenscroft",
"email": "T.Ravenscroft@bham.ac.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.bham.ac.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "09",
"description": "Education"
}
]
}
},
{
"id": "GB-COH-04576074",
"name": "Worktribe Ltd",
"identifier": {
"legalName": "Worktribe Ltd",
"id": "04576074",
"scheme": "GB-COH"
},
"address": {
"locality": "Bristol",
"region": "UKK",
"postalCode": "BS8 3NB",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
},
{
"id": "GB-FTS-8446",
"name": "The University of Birmingham",
"identifier": {
"legalName": "The University of Birmingham"
},
"address": {
"locality": "Birmingham",
"postalCode": "B15 2TT",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-UKPRN-10006840",
"name": "THE UNIVERSITY OF BIRMINGHAM"
},
"contracts": [
{
"id": "016318-2024-SC12641/24-1",
"awardID": "016318-2024-SC12641/24-1",
"status": "active",
"value": {
"amount": 722860,
"currency": "GBP"
},
"dateSigned": "2024-05-20T00:00:00+01:00"
}
],
"language": "en"
}