Notice Information
Notice Title
G&R/CEN/Hard FM Contract May 2024 to April 2025
Notice Description
Hard Facilities Management Provision from May 2024 to April 2025
Lot Information
Lot 1
Hard Facilities Management Provision from May 2024 to April 2025
Procurement Information
A negotiated procedure without prior publication (direct award) was followed in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 due to competition being absent for technical reasons. The works, supplies, services are such that the essential requirements of the Council can only be met by a proprietary solution only available from a single supplier, because it is essential a continuous service is provided to ensure statutory obligations are delivered and swift resolution of any faults/issues are actioned, and there is insufficient time to undertake a full re-procurement exercise including mobilisation considering the complex nature of the requirements. For a contract of this nature at least a 3-month implementation would be required (which has been supported through soft market testing) to ensure a successful continuation in provision (from any change in service provider). This is a result of the transfer of complex data and niche requirements of each site (large number of sites with a different volume and nature of assets thus each site requires a different service to be undertaken) and to ensure the contract is suitably resourced from day one via any applicable TUPE transfers being successfully made and any subsequent recruitment/knowledge transfer to be made in order for a new arrangement to become fully operational. As such it is deemed Lorne Stewart to be the only supplier who can deliver the technical requirements of the contract within the specified timescales. As stated above the council has already undertaken soft market testing to better understand the market and options available and is currently undertaking a needs analysis to establish its future requirements and how best these should be delivered, with aim to procure a long-term arrangement. Unforeseen circumstances within the Council have resulted in the timescales and outcome above and this is not a result of actions to artificially narrow the procurement, as such there is no reasonable alternative or substitute to deliver the essential requirements.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-046bec
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/016702-2024
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
50 - Repair and maintenance services
-
- CPV Codes
50000000 - Repair and maintenance services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 29 May 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 25 Apr 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BRISTOL CITY COUNCIL
- Contact Name
- Mrs Penny Sharp
- Contact Email
- penny.sharp@bristol.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BRISTOL
- Postcode
- BS3 9FS
- Post Town
- Bristol
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK5 West of England
- Small Region (ITL 3)
- TLK51 Bristol, City of
- Delivery Location
- TLK11 Bristol, City of
-
- Local Authority
- Bristol, City of
- Electoral Ward
- Bedminster
- Westminster Constituency
- Bristol South
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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