Award

Garden Maintenance, Groundworks, and Estate Clearance Framework Agreement

THE CITY OF EDINBURGH COUNCIL

This public procurement record has 3 releases in its history.

Award

21 Nov 2024 at 10:38

TenderUpdate

15 Jul 2024 at 08:41

Tender

12 Jun 2024 at 14:53

Summary of the contracting process

The City of Edinburgh Council has completed the procurement process for the "Garden Maintenance, Groundworks, and Estate Clearance Framework Agreement" under the open procedure. The framework focuses on landscape gardening services and related activities, encompassing garden maintenance, groundworks, minor landscaping, fencing, tree cutting, estate clearance, fly-tipping uplifts, and litter picks. This contract addresses the needs of the Council’s 20,000-strong housing stock, particularly the approximately 1,500 homes that become vacant annually. The process reached the award stage on 21 November 2024, with key suppliers including idverde Ltd, Glendale Countryside Ltd, and P1 Solutions Ltd participating in the contract, which entails a responsive citywide service across Edinburgh.

This framework agreement presents significant opportunities for businesses specialising in landscape gardening, waste disposal, and estate clearance services. Companies proficient in managing residential property grounds, especially those capable of efficiently meeting the council's reactive and planned maintenance schedules, stand to benefit. Businesses holding necessary qualifications, such as waste carrier licenses and adherence to health and safety regulations, will find this contract particularly suited to their capabilities, fostering potential growth through reliable, high-volume council work. The inclusion of payment and community benefit clauses further incentivises suppliers, ensuring the timely execution of work orders while contributing positively to the local community.

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Notice Title

Garden Maintenance, Groundworks, and Estate Clearance Framework Agreement

Notice Description

The City of Edinburgh Council (the Council) requires a responsive citywide service for managing empty homes and garden areas, including wider estates, through the Council's four locality housing teams. The Council has a housing stock of just under 20,000 homes, with approximately 1,500 homes becoming vacant each year. The service involves reactive work related to garden areas for the Council's empty properties and surrounding wider areas, covering: Garden Maintenance and Groundworks includes grass tidying and cutting, minor hard landscaping, small-scale fencing, and hedge and tree cutting. Estate Clearance: fly-tipping uplifts, litter picks, etc

Lot Information

Lot 1

The City of Edinburgh Council (the Council) requires a responsive citywide service for managing empty homes and garden areas, including wider estates, through the Council's four locality housing teams. The Council has a housing stock of just under 20,000 homes, with approximately 1,500 homes becoming vacant each year. The service involves reactive work related to garden areas for the Council's empty properties and surrounding wider areas, covering: Garden Maintenance and Groundworks includes grass tidying and cutting, minor hard landscaping, small-scale fencing, and hedge and tree cutting. Estate Clearance: fly-tipping uplifts, litter picks, etc The appointed Service Providers will be required to: Respond to work orders raised by the Council's four locality housing teams Property Teams across Edinburgh, cantered on the city's Council housing stock and estates. Liaise with the four locality housing teams to clarify requirements, complete work orders, and handle payments using a Total Mobile solution. Provide a Contract Manager who will be available for on-site meetings with locality housing teams to review potential work, and discuss any ongoing concerns or issues related to performance, for both individual and group orders. Collaborate constructively with locality housing teams to deliver timely and high-quality services to Edinburgh's residents. Complete all requested works and services within specified timescales and to the stipulated standards. Comply with all relevant Health and Safety at Work Regulations for all works and services. Ensure that all equipment used for the contract is tested and certified according to the manufacturer's recommendations and applicable current legislation, in line with the Council's approved service provider code of conduct. Require that all operatives wear appropriate personal protective equipment and responsibly handle the removal of sharps, such as broken glass or used needles, using designated sharps boxes, which must be disposed of off-site at an appropriate refuse facility. Ensure that the service provider's representatives and operatives demonstrate courtesy and consideration towards residents and the public potentially impacted by the works. Appropriately Park service vehicles at work locations without obstructing roads, driveways, pavements, or causing general disruptions. Service providers are also responsible for arranging any necessary temporary parking permits for controlled parking zones (CPZs). Include any materials, works, and services not specifically mentioned but that are implied and deemed necessary for the satisfactory completion of the works and services.

Renewal: The Council reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance. The Estimated Value of 3M GBP relates to the whole 4 years of the Framework Agreement.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-046f7f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/037622-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

71421000 - Landscape gardening services

77314000 - Grounds maintenance services

90513000 - Non-hazardous refuse and waste treatment and disposal services

90520000 - Radioactive-, toxic-, medical- and hazardous waste services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£2,800,000 £1M-£10M

Notice Dates

Publication Date
21 Nov 20241 years ago
Submission Deadline
15 Jul 2024Expired
Future Notice Date
Not specified
Award Date
4 Nov 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
48 months

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE CITY OF EDINBURGH COUNCIL
Contact Name
Victoria Shanley
Contact Email
victoria.shanley@edinburgh.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
3
Supplier Names

GLENDALE COUNTRYSIDE

IDVERDE

P1 SOLUTIONS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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