TD2146- Bulk Mailing and Printing

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04707f-2025-12-23T12:12:07Z",
    "date": "2025-12-23T12:12:07Z",
    "ocid": "ocds-h6vhtk-04707f",
    "initiationType": "tender",
    "tender": {
        "id": "TD2146",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "TD2146- Bulk Mailing and Printing",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79000000",
            "description": "Business services: law, marketing, consulting, recruitment, printing and security"
        },
        "mainProcurementCategory": "services",
        "description": "The supply of Bulk Mailing and Printing Services in respect of the production and dispatch of a range of documents.",
        "lots": [
            {
                "id": "1",
                "description": "TD2146- Bulk Mailing and Printing This modification notice is to extend the existing contract for up to 2 months to allow the new contract to be mobilised and so that orders can be placed in the meantime whilst the new contract is implemented. Details of the procurement for the new contract can be found by searching TD2296 in the search engine to find the relevant notices or follow this link:",
                "hasOptions": true,
                "options": {
                    "description": "Contract to start 01/10/2024 and expire 30/09/2025 with no options to extend."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "status": "cancelled",
                "contractPeriod": {
                    "durationInDays": 60
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKF11"
                    },
                    {
                        "region": "UKF11"
                    },
                    {
                        "region": "UKF11"
                    }
                ],
                "deliveryLocation": {
                    "description": "Derby City"
                },
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "reviewDetails": "The Council will observe a 10 day standstill period.",
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_TECHNICAL",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
            }
        ],
        "procurementMethodRationale": "Award of a contract without prior publication of a call for competition in OJEU as the procurement falls outside the scope of application in accordance with Article 32ii of Directive competition is absent for technical reasons. Veat notice needed for 12-month contract, due to ongoing review and changes to the production and distribution of bulking mailings. Moving forward Derby City Councils preferred method for the distribution of mail will be electronic as the is the most cost-effective option. If it is operationally viable and cost effect this process will be bought back in-house. A full review of all options regarding production and distribution of mail is ongoing and until complete we will not have a clear idea on whether a new Bulk Mailing contract will be necessary. If a new contract is required, we will also need to determine the volume of any mail and spending involved, which we will not know until the review is completed. The review is expected to take 12 months."
    },
    "awards": [
        {
            "id": "018639-2024-TD2146-1",
            "relatedLots": [
                "1"
            ],
            "title": "Bulk Mailing and Print Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-02827644",
                    "name": "Financial Data Management Ltd"
                }
            ]
        },
        {
            "id": "021351-2024-TD2146-1",
            "relatedLots": [
                "1"
            ],
            "title": "Bulk Mailing and Print Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-02827644",
                    "name": "Financial Data Management Ltd"
                }
            ]
        },
        {
            "id": "085799-2025-TD2146- Bulk Mailing and Printing-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-2827644",
                    "name": "Financial Data Management"
                },
                {
                    "id": "GB-COH-02827644",
                    "name": "Financial Data Management Limited"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-90447",
            "name": "DERBY CITY COUNCIL",
            "identifier": {
                "legalName": "DERBY CITY COUNCIL",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Corporation Street",
                "locality": "Derby",
                "region": "UKF11",
                "postalCode": "DE1 2FS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1332640768",
                "email": "procurement@derby.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.derby.gov.uk/",
                "classifications": [
                    {
                        "id": "REGIONAL_AUTHORITY",
                        "scheme": "TED_CA_TYPE",
                        "description": "Regional or local authority"
                    },
                    {
                        "id": "01",
                        "scheme": "COFOG",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-02827644",
            "name": "Financial Data Management Limited",
            "identifier": {
                "legalName": "Financial Data Management Limited",
                "id": "02827644",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "7 Segro Business Park, Bidder Street",
                "locality": "London",
                "region": "UKI",
                "postalCode": "E16 4ES",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.fdmdocumentsolutions.co.uk/",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-5515",
            "name": "Derby City Council",
            "identifier": {
                "legalName": "Derby City Council"
            },
            "address": {
                "locality": "Derby",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-14856",
            "name": "Derby City Council",
            "identifier": {
                "legalName": "Derby City Council"
            },
            "address": {
                "locality": "Derby",
                "postalCode": "DE1 2FS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "procurement@derby.gov.uk"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ]
        },
        {
            "id": "GB-FTS-139723",
            "name": "Derby City Council",
            "identifier": {
                "legalName": "Derby City Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "The Council House - Corporation Street",
                "locality": "Derby",
                "region": "UKF11",
                "postalCode": "DE12FS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "procurement@derby.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.derby.gov.uk/"
            }
        },
        {
            "id": "GB-COH-2827644",
            "name": "Financial Data Management",
            "identifier": {
                "legalName": "Financial Data Management",
                "id": "2827644",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "London",
                "region": "UKI",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-139723",
        "name": "Derby City Council"
    },
    "contracts": [
        {
            "id": "018639-2024-TD2146-1",
            "awardID": "018639-2024-TD2146-1",
            "title": "Bulk Mailing and Print Services",
            "status": "active",
            "value": {
                "amount": 270000,
                "currency": "GBP"
            },
            "dateSigned": "2024-06-14T00:00:00+01:00"
        },
        {
            "id": "021351-2024-TD2146-1",
            "awardID": "021351-2024-TD2146-1",
            "title": "Bulk Mailing and Print Services",
            "status": "active",
            "value": {
                "amount": 270000,
                "currency": "GBP"
            },
            "dateSigned": "2024-07-12T00:00:00+01:00"
        },
        {
            "id": "085799-2025-TD2146- Bulk Mailing and Printing-1",
            "awardID": "085799-2025-TD2146- Bulk Mailing and Printing-1",
            "status": "active",
            "value": {
                "amount": 450192,
                "currency": "GBP"
            },
            "dateSigned": "2025-12-23T00:00:00Z",
            "period": {
                "durationInDays": 60
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "79000000",
                        "description": "Business services: law, marketing, consulting, recruitment, printing and security"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKF11"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "TD2146- Bulk Mailing and Printing This modification notice is to extend the existing contract for up to 2 months to allow the new contract to be mobilised and so that orders can be placed in the meantime whilst the new contract is implemented. Details of the procurement for the new contract can be found by searching TD2296 in the search engine to find the relevant notices or follow this link: https://www.find-tender.service.gov.uk/Notice/062869-2025?origin=SearchResults&p=1",
                    "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: TD2146- Bulk Mailing and Printing This modification notice is to extend the existing contract for up to 2 months to allow the new contract to be mobilised and so that orders can be placed in the meantime whilst the new contract is implemented. Details of the procurement for the new contract can be found by searching TD2296 in the search engine to find the relevant notices or follow this link: https://www.find-tender.service.gov.uk/Notice/062869-2025?origin=SearchResults&p=1 There is still sufficient budget remaining which was for PS450,192 so no increase in price necessary."
                }
            ]
        }
    ],
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}