Notice Information
Notice Title
Supply, Installation and Support of Canvas Virtual Learning Environment
Notice Description
This is a license renewal of an existing key product used to facilitate Student Learning. Instructure has been supplying the Canvas VLE System to the University of Birmingham for over ten years following a thorough options appraisal.
Lot Information
Lot 1
This is a license renewal of an existing key product used to facilitate Student Learning. Instructure has been supplying the Canvas VLE System to the University of Birmingham for over ten years following a thorough options appraisal. Canvas is fundamental to Students' daily interactions with their learning materials, and we have worked with Instructure and our in-house teams to ensure the system has been developed to meet Birmingham's requirements. There are multiple connections and integrations between Canvas and other university systems and platforms including data import feeds from the student record system (Banner) via an in-house VLE administration platform 'Canvas Admin' in order to manage student course enrolment; data import and export to the 'Canvas Admin' platform in order to support VLE administrative functions, manage student enrolment, course creation, lecture capture automated processes, and reporting functions; student engagement analytics data export to in-house data warehouse and analytics dashboard; calendar export to our MyUoB student app; and integration with several additional tools and platforms used for teaching and learning including, Panopto Lecture Capture, Zoom Conferencing, Roll Call attendance, and a suite of assessment tools. The system is in use across the whole institution, on distance programmes and on our trans-national programmes and campuses. In addition, Canvas holds current and past course learning materials, assessment content, and manages access to current and past lecture recording content. The size of this archive is significant. The plans to extend the current contract for a maximum period of up to five years. This time will be used to fully assess and review the requirements on our full VLE ecosystem allowing a full review of our existing digital estate and a consideration of the benefits of other tools which we have enterprise licensing for such as the Microsoft 365 suite of tools. This work will be overseen by our Digital Learning Advisory Group (DLAG), Digital Steering Group (DSG) and senior academic and professional services sponsors. A significant amount of internal investment in terms of developing training materials and supporting users has taken place since adoption. Removing or replacing Canvas at this stage would adversely impact our immediate strategic goals, would directly have a detrimental impact on the staff and student experience and would require significant time and staff resourcing. Since Canvas is integrated with Banner (our student record system) we also need to plan any change around our ongoing Institutional student administration upgrade programme (StARS). Business ownership of Canvas across University of Birmingham is managed by our Higher Education Futures Institute (HEFi) with Service Ownership managed by IT Services. The Business Owner will need to undertake an options re-appraisal and associated procurement process 18 months before the end of this five-year period in order to obtain the best future fit in terms of requirements and also value for money
Procurement Information
This is a license renewal of an existing key product used to facilitate Student Learning. Instructure has been supplying the Canvas VLE System to the University of Birmingham for over ten years following a thorough options appraisal. Canvas is fundamental to Students' daily interactions with their learning materials, and we have worked with Instructure and our in-house teams to ensure the system has been developed to meet Birmingham's requirements. There are multiple connections and integrations between Canvas and other university systems and platforms including data import feeds from the student record system (Banner) via an in-house VLE administration platform 'Canvas Admin' in order to manage student course enrolment; data import and export to the 'Canvas Admin' platform in order to support VLE administrative functions, manage student enrolment, course creation, lecture capture automated processes, and reporting functions; student engagement analytics data export to in-house data warehouse and analytics dashboard; calendar export to our MyUoB student app; and integration with several additional tools and platforms used for teaching and learning including, Panopto Lecture Capture, Zoom Conferencing, Roll Call attendance, and a suite of assessment tools. The system is in use across the whole institution, on distance programmes and on our trans-national programmes and campuses. In addition, Canvas holds current and past course learning materials, assessment content, and manages access to current and past lecture recording content. The size of this archive is significant. The plans to extend the current contract for a maximum period of up to five years. This time will be used to fully assess and review the requirements on our full VLE ecosystem allowing a full review of our existing digital estate and a consideration of the benefits of other tools which we have enterprise licensing for such as the Microsoft 365 suite of tools. This work will be overseen by our Digital Learning Advisory Group (DLAG), Digital Steering Group (DSG) and senior academic and professional services sponsors. A significant amount of internal investment in terms of developing training materials and supporting users has taken place since adoption. Removing or replacing Canvas at this stage would adversely impact our immediate strategic goals, would directly have a detrimental impact on the staff and student experience and would require significant time and staff resourcing. Since Canvas is integrated with Banner (our student record system) we also need to plan any change around our ongoing Institutional student administration upgrade programme (StARS). Business ownership of Canvas across University of Birmingham is managed by our Higher Education Futures Institute (HEFi) with Service Ownership managed by IT Services. The Business Owner will need to undertake an options re-appraisal and associated procurement process 18 months before the end of this five-year period in order to obtain the best future fit in terms of requirements and also value for money
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04708f
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/018672-2024
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Negotiated without publication of a contract notice
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72000000 - IT services: consulting, software development, Internet and support
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £25,000,000 £10M-£100M
Notice Dates
- Publication Date
- 17 Jun 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 16 Jun 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE UNIVERSITY OF BIRMINGHAM
- Contact Name
- Nicola Handley
- Contact Email
- n.j.handley@bham.ac.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BIRMINGHAM
- Postcode
- B15 2TT
- Post Town
- Birmingham
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG31 Birmingham
- Delivery Location
- TLG31 Birmingham
-
- Local Authority
- Birmingham
- Electoral Ward
- Edgbaston
- Westminster Constituency
- Birmingham Edgbaston
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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