Forestry and Arboricultural Works Framework

{
    "tag": [
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    "id": "ocds-h6vhtk-047156-2024-11-14T13:53:42Z",
    "date": "2024-11-14T13:53:42Z",
    "ocid": "ocds-h6vhtk-047156",
    "description": "is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttps://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=767683. The buyer has indicated that it will accept electronic responses to this notice via the Post box facility. A user guide is available athttps://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see:https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The Service Provider is encouraged to secure positive outcomes that will benefit thecommunity in which they operate. The Service Provider must assist the Council in the delivery of community benefits. The Council reserves the right to introduce monitoring of the delivery of community benefits during the Framework Agreement term. Download the copy of the online SPD document here (to be completed online through post box submission): (SC Ref:783109)",
    "initiationType": "tender",
    "tender": {
        "id": "CT1296",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Forestry and Arboricultural Works Framework",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "77000000",
            "description": "Agricultural, forestry, horticultural, aquacultural and apicultural services"
        },
        "mainProcurementCategory": "services",
        "description": "The City of Edinburgh Council and Participating Sector Partners (PSP's) and their Arm's Length Organisations, wish to appoint specialist and experienced contractors to a Framework Agreement to carry out tree works at a variety of locations over the next four years. To carry out Forestry and Arboricultural Works as determined by the awarding Councils. To work alongside the Councils inhouse team To respond to and complete works requested within specified timescales",
        "value": {
            "amount": 950000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The City of Edinburgh Council and Participating Sector Partners (PSP's) and their Arm's Length Organisations, wish to appoint specialist and experienced suppliers to a Framework Agreement to carry out tree works at a variety of locations over the next four years. To carry out Forestry and Arboricultural Works as determined by the awarding Councils. To work alongside the Councils inhouse team To respond to and complete works requested within specified timescales Additional information: Breakdown Figures provided are indicative Edinburgh Council 190,000 GBP per annum East Lothian Council 50,000 GBP per annum, West Lothian Council 60,000 GBP per annum, Midlothian Council 25,000 GBP per annum Fife Council and Borders Council - a specific budget is not currently identified , NHS Lothian 42,000 GBP Per annum",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "value": {
                    "amount": 950000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Council reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
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                        "description": "Agricultural, forestry, horticultural, aquacultural and apicultural services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "16100000",
                        "description": "Agricultural and forestry machinery for soil preparation or cultivation"
                    },
                    {
                        "scheme": "CPV",
                        "id": "16600000",
                        "description": "Specialist agricultural or forestry machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71421000",
                        "description": "Landscape gardening services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "03452000",
                        "description": "Trees"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh, Lothians, Borders."
                },
                "relatedLot": "1"
            }
        ],
        "crossBorderLaw": "East Lothian Council West Lothian Council Mid Lothian Council Fife Council Scottish Borders Council NHS Lothian Falkirk Council",
        "submissionMethod": [
            "electronicSubmission"
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        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
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        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "SPD Question 4B.1 - Tenderers are required to provide their \"general\" annual turnover for the last two financial years in response to this question. SPD Question 4B.5 - Tenderers are required to confirm that they hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the specified types and levels of insurance. SPD Question 4B.6 - Tenderers are required to provide their Current ratio for Current Year and the Prior Year. The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities.",
                    "minimum": "SPD Question 4B.1 - Tenderers are required to have a minimum \"general\" annual turnover of GBP 354000.00 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. SPD Question 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the following types and levels of insurance: Employer's Liability Insurance: A minimum cover of 5 million GBP for each claim. Public Liability Insurance A minimum cover of 10 million GBP for each claim. Professional Indemnity Insurance A minimum cover of 10 million GBP for each claim Motor Insurance: motor vehicle insurance on a fully comprehensive basis Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition. SPD Question 4B.6 - The acceptable range for each financial ratio is greater than 1.10. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "SPD Question 4C.4(a) - Payment of the real Living Wage - Tenderers are required to confirm that they will pay any staff that are directly involved in the delivery of the Framework Agreement (including any agency or sub-contractor staff), at least the real Living Wage. SPD Question 4C.4(b) - Inclusion of Prompt Payment Clause - Tenderers are required to confirm that they will include the standard clause in all contracts used in the delivery of the Framework Agreement, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and include a point of contact for sub-contractors to refer to in the case of payment difficulties. SPD Question 4C.7(a) - Response to Climate Change Emergency - Tenderers are required to provide evidence that their organisation is taking steps to build their awareness of the climate change emergency and provide details of how they have/will respond (to the climate change emergency). SPD Question 4C.7(b) - Compliance with LEZ - Tenderers are required to confirm that they (and any sub-contractor) will comply with the minimum emissions standards for Edinburgh's Low Emission Zone (and any other such related scheme, including those in Partner Organisation's locations) when delivering the specified services. SPD Question 4D.1 - Quality Assurance Schemes & Environmental Management - It is a mandatory requirement that Tendering Organisations with more than 5employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly",
                    "minimum": "SPD Question 4C.4(a) - Payment of the real Living Wage - Where a Tenderer does not commit to pay any staff that at least the real Living Wage, the Council may exclude the Tenderer from the competition. SPD Question 4C.4(b) - Inclusion of Prompt Payment Clause - Where a Tenderer does not commit to the inclusion of a prompt payment clause, the Council may exclude the Tenderer from the competition. SPD Question 4C.7(a) - Response to Climate Change Emergency - Where a Tenderer fails to demonstrate that it is taking steps to build awareness of the climate change emergency and reduce emissions, to the Council's satisfaction, the Council may exclude the Tenderer from the competition. SPD Question 4C.7(b) - Compliance with LEZ - Where a Tenderer does not commit to complying with this requirement, the Council may exclude the Tenderer from the competition. SPD Question 4D.1 - Quality Assurance Schemes & Environmental Management -Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may exclude the Bidder from the competition",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Works must be undertaken in compliance with British standards BS 3998 2010 - Tree Work Recommendations. The completion of tree works must be undertaken in compliance with Industrial Best Practice and current Health and Safety legislation / Regulations covering all activities of any tree work operation issued as an Arboricultural Works order and supporting actives to perform instructed tree works; Signing, Lighting & Guarding NRSWA Unit 2, or superseding or equivalent Level 2 Certificate of Competence in Chainsaw Maintenance and Cross-cutting or equivalent Level 2 Award in the Safe Use of a Manually Fed Wood-Chipper or equivalent Level 2 Certificate of Competence in Felling Small Trees up to 380mm or equivalent Level 3 Certificate of Competence in Felling and Processing Medium Trees over 380mm and up to 760mm or equivalent Level 3 Certificate of Competence in Felling and Processing Large Trees Over 760mm or equivalent Level 2 Certificate of Competence in Tree Climbing and Aerial Rescue or equivalent Level 2 Certificate of Competence in Using a Chainsaw from a Rope and Harness or equivalent Level 2 Certificate in Arboriculture or equivalent or higher All squad members must hold a current First Aid certificate."
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 6
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-07-29T12:00:00+01:00"
        },
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            "bidValidityPeriod": {
                "durationInDays": 120
            }
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        "awardPeriod": {
            "startDate": "2024-07-29T12:30:00+01:00"
        },
        "bidOpening": {
            "date": "2024-07-29T12:30:00+01:00",
            "address": {
                "streetAddress": "City of Edinburgh"
            }
        },
        "hasRecurrence": true,
        "reviewDetails": "An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
        "recurrence": {
            "description": "48 months"
        },
        "amendments": [
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                            "date": "2024-07-29T12:00:00+01:00"
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                            "date": "2024-08-05T12:00:00+01:00"
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                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
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                            "date": "2024-07-29T12:30:00+01:00"
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                        "newValue": {
                            "date": "2024-08-05T13:00:00+01:00"
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                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
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                    }
                ],
                "description": "Stirling Council has added to the framework"
            }
        ]
    },
    "parties": [
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            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
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            "contactPoint": {
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                "email": "lorna.lennen@edinburgh.gov.uk",
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                "locality": "Dalkeith",
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                "postalCode": "EH22 1DN",
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                "url": "https://www.westlothian.gov.uk/article/44070/Corporate-Procurement-Unit",
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                "postalCode": "TD6 0SA",
                "countryName": "United Kingdom"
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            "contactPoint": {
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        {
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            "name": "The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)",
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                "legalName": "The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)"
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            "address": {
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                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH12 9EB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7919392110",
                "email": "karen.walls4@nhs.scot",
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                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
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            "roles": [
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        {
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                "locality": "Larbert",
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                "locality": "Langbank",
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                "countryName": "United Kingdom"
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        },
        {
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            "name": "John O'Conner Grounds Maintenance Ltd",
            "identifier": {
                "legalName": "John O'Conner Grounds Maintenance Ltd"
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            "address": {
                "streetAddress": "2 Great North Road",
                "locality": "Welwyn",
                "region": "UK",
                "postalCode": "AL6 0PL",
                "countryName": "United Kingdom"
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            "name": "Ayrshire Tree Surgeons Ltd",
            "identifier": {
                "legalName": "Ayrshire Tree Surgeons Ltd"
            },
            "address": {
                "streetAddress": "North Hourat Farm, Largs rd",
                "locality": "Kilbirnie",
                "region": "UKM",
                "postalCode": "KA25 7LJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1505681898"
            },
            "roles": [
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            "details": {
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        }
    ],
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