Planning

Provision of an abnormal loads managed service

POLICE AND CRIME COMMISSIONER FOR SUSSEX

This public procurement record has 1 release in its history.

Planning

24 Jun 2024 at 13:39

Planning Notice
Summary of the contracting process

The Police and Crime Commissioner for Surrey is planning to procure a managed service for abnormal loads. This service involves receiving and evaluating notifications from hauliers moving abnormal loads, managing dispensations, collaborating with authorities on road closures, and providing an audit trail to the force Abnormal Loads lead. The tender falls under the CPV category of Traffic control services and is aimed at service providers who can efficiently manage abnormal loads operations for Surrey Police and Sussex Police areas.

This tender opportunity by the Police and Crime Commissioner for Surrey presents a chance for businesses specializing in transportation logistics and road safety services to showcase their capabilities. Companies with expertise in managing abnormal loads, coordinating with authorities, and providing real-time logistical solutions would be well-suited to compete. By participating in this procurement process, businesses can not only gain new contracts but also contribute to ensuring safe and efficient abnormal loads movement in the specified regions.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Provision of an abnormal loads managed service

Notice Description

An abnormal load is one that cannot legally be carried on a vehicle within the maximum weights and/or dimensions in the Construction and Use Regulations and Road Vehicles (Authorised Weight) Regulations. Legislation requires hauliers to notify the Police of the movement of abnormal loads. The Police and Crime Commissioner for Surrey is looking to identify suppliers able to provide a managed service for abnormal loads.

Lot Information

Lot 1

Legislation requires hauliers to notify the Police of the movement of abnormal loads. Operators must notify the Police for each area through which the vehicle will travel with two working days' notice before movement, if a vehicle and load combination that has any of the following:* A weight of more than 44,000kg* An axle load of more than 10,000kg for a single non-driving axle and 11.500kg for a single driving axle* A width of more than 2.9m* A rigid length of more than 18.65m.All Police forces are required to receive, examine and verify the notifications received by hauliers, to assess the risk of the proposed movement for time/date/route to ensure the safety of other road users and to minimise congestion. If the route is deemed unsuitable, the notification will be rejected and re-notification requested from the haulier. A record of all notifications is saved for easy retrieval as and when required.The Police and Crime Commissioner for Surrey is looking for an abnormal loads managed service to undertake the following, as a minimum:* Receive and scan all emails received from hauliers in relation to abnormal loads notifications relating to the Surrey Police and Sussex Police areas.* Evaluate all requests for movements and determine from the size of the notified load what category the fall into - i.e. non-escort, self-escort or Police escort.* Manage the process for issuing the appropriate response and/or action accordingly -i.e. for a non-escort an auto response to approve the movement; for a self-escort, issue a self-escort permit and record on a spreadsheet in sequential order; and for a police escort, return this to the force for advice, with an escort to be arranged by police.* There will also be requests for dispensations to move within a certain category, this means they will not need to notify the movement or notify if under a dispensation for advice only. The dispensations sit under two categories:1. General haulier movements2. Agricultural movements.* Manage and use the information obtained from emails received from Local Authorities and/or National Highways relating to proposed road closures, to ensure effective routing of abnormal loads.* Provide management information and an audit trail to the Force Abnormal Loads lead.* Provide a portal for managing and providing the required services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-047231
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019316-2024
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63712700 - Traffic control services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jun 20241 years ago
Submission Deadline
Not specified
Future Notice Date
23 Jun 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POLICE AND CRIME COMMISSIONER FOR SUSSEX
Contact Name
Daniela Khan
Contact Email
daniela.khan@surrey.police.uk
Contact Phone
Not specified

Buyer Location

Locality
LEWES
Postcode
N/A
Post Town
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLJ2 Surrey, East and West Sussex
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-047231-2024-06-24T14:39:59+01:00",
    "date": "2024-06-24T14:39:59+01:00",
    "ocid": "ocds-h6vhtk-047231",
    "description": "This PIN is being issued to understand the market and interest from suppliers in being able to provide the required services.",
    "initiationType": "tender",
    "tender": {
        "id": "JPS1686",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of an abnormal loads managed service",
        "status": "planned",
        "classification": {
            "scheme": "CPV",
            "id": "63712700",
            "description": "Traffic control services"
        },
        "mainProcurementCategory": "services",
        "description": "An abnormal load is one that cannot legally be carried on a vehicle within the maximum weights and/or dimensions in the Construction and Use Regulations and Road Vehicles (Authorised Weight) Regulations. Legislation requires hauliers to notify the Police of the movement of abnormal loads. The Police and Crime Commissioner for Surrey is looking to identify suppliers able to provide a managed service for abnormal loads.",
        "lots": [
            {
                "id": "1",
                "description": "Legislation requires hauliers to notify the Police of the movement of abnormal loads. Operators must notify the Police for each area through which the vehicle will travel with two working days' notice before movement, if a vehicle and load combination that has any of the following:* A weight of more than 44,000kg* An axle load of more than 10,000kg for a single non-driving axle and 11.500kg for a single driving axle* A width of more than 2.9m* A rigid length of more than 18.65m.All Police forces are required to receive, examine and verify the notifications received by hauliers, to assess the risk of the proposed movement for time/date/route to ensure the safety of other road users and to minimise congestion. If the route is deemed unsuitable, the notification will be rejected and re-notification requested from the haulier. A record of all notifications is saved for easy retrieval as and when required.The Police and Crime Commissioner for Surrey is looking for an abnormal loads managed service to undertake the following, as a minimum:* Receive and scan all emails received from hauliers in relation to abnormal loads notifications relating to the Surrey Police and Sussex Police areas.* Evaluate all requests for movements and determine from the size of the notified load what category the fall into - i.e. non-escort, self-escort or Police escort.* Manage the process for issuing the appropriate response and/or action accordingly -i.e. for a non-escort an auto response to approve the movement; for a self-escort, issue a self-escort permit and record on a spreadsheet in sequential order; and for a police escort, return this to the force for advice, with an escort to be arranged by police.* There will also be requests for dispensations to move within a certain category, this means they will not need to notify the movement or notify if under a dispensation for advice only. The dispensations sit under two categories:1. General haulier movements2. Agricultural movements.* Manage and use the information obtained from emails received from Local Authorities and/or National Highways relating to proposed road closures, to ensure effective routing of abnormal loads.* Provide management information and an audit trail to the Force Abnormal Loads lead.* Provide a portal for managing and providing the required services.",
                "status": "planned"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKJ2"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2024-06-24T00:00:00+01:00"
        },
        "coveredBy": [
            "GPA"
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-59401",
            "name": "Police and Crime Commissioner for Sussex",
            "identifier": {
                "legalName": "Police and Crime Commissioner for Sussex"
            },
            "address": {
                "locality": "Lewes",
                "region": "UKJ2",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Daniela Khan",
                "email": "daniela.khan@surrey.police.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.sussex-pcc.gov.uk/",
                "buyerProfile": "https://www.sussex.police.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "03",
                        "description": "Public order and safety"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-59401",
        "name": "Police and Crime Commissioner for Sussex"
    },
    "language": "en"
}