Notice Information
Notice Title
Joint Local Plan Digital Tool
Notice Description
The basis of funding secured from DLUHC is to procure software to modernize and create efficiency savings in site assessment processes within plan making. These processes involve compiling large databases of land information within a given authority, testing against potential constraints, and considering sustainability objectives (e.g., improving transport, boosting housing, supporting infrastructure viability, and enhancing nature improvement). Manual work is time-consuming and increasingly impractical in the current economic climate. Therefore, JLP authorities aim to adopt new ways of working to provide service resilience and enable proactive engagement with the development industry and local communities. Existing GIS platforms have functionalities that could support these processes but are only usable by a few advanced users within each council. This limits their integration into the everyday workflow of planning officers. The funding aims to secure and trial a solution with existing or new suppliers to streamline the process for officers, making site assessment more agile and consistent in anticipation of planning reform and accelerated plan making timetables.
Lot Information
Lot 1
4 Year contract with two one year extension for a GIS Platform Requirements for a Site Assessment Solution for Planning Teams Using GIS Platforms User Interface and Experience (UI/UX) A user-friendly interface is crucial for planning teams with varying levels of technical expertise. The design should be intuitive, allowing easy navigation and use without extensive training. To accommodate field planners, the solution must have a responsive layout optimized for smartphones and tablets, ensuring seamless usability across different devices. Offline capability is essential, enabling full functionality without an internet connection and syncing data once connectivity is restored. Additionally, the platform should offer easy access to predesigned form templates, with tools for editing and customizing these templates as needed. GIS Integration Seamless integration with leading GIS platforms, such as ArcGIS, QGIS, and CadCorp, is necessary to leverage existing datasets and tools effectively. The solution should allow users to toggle various GIS layers, like zoning maps, topography, and land use, to facilitate comprehensive site analysis. Real-time data access is essential, ensuring that users can view and analyze the most current information available. Interoperability with popular mapping services like Google Maps and OpenStreetMap is also important for smooth operation. Detailed setup documentation should be provided to address any compatibility issues and ensure users can configure the system correctly. Data Collection and Input The solution must support the input of diverse site data formats, including shapefiles, GeoJson, CSV, text, photos, videos, and audio notes. Automatic geotagging of collected data ensures precise location tracking. Customizable forms are needed to suit various types of site assessments, such as environmental impact and zoning compliance. Changes to site assessment data should be accurately captured and documented, providing accountability by tracing modifications to specific users. The ability to flag individual site profiles and allow external reviews is crucial to prevent duplication and maintain version control. The platform should also support the upload of geospatial data from 'call for sites' exercises, and external parties should be able to enter and digitize site details directly. Templates for importing and exporting common data sets and batch processing features are necessary for streamlined operations. Finally, the system must validate imported data for accuracy, offering feedback and handling errors effectively. Navigation and Mapping GPS functionality is required for precise location tracking and navigation to specific sites. Interactive maps with features like pinch-to-zoom, pan, and rotate enhance usability. Routing capabilities are essential to guide users efficiently to site locations. The solution should allow the overlay of various types of site assessment data onto map layers, enabling users to visualize information in context. Customization options for the appearance of overlaid data, as well as the ability to interact with data directly on maps, are important for detailed analysis. Users should also be able to export and share visualized data layers and maps for collaboration and reporting purposes. Collaboration and Communication Real-time collaboration features enable team members to share data and insights instantly, fostering better teamwork. The platform should allow users to add comments, photos, and annotations to maps and data entries, facilitating detailed discussions. Real-time notifications keep team members updated on changes and important information, ensuring prompt communication. Comprehensive activity logs that record user activities, including login/logout times and data modifications, are essential for maintaining transparency and accountability. Reporting and Analysis Automated report generation based on collected data streamlines the reporting process, providing detailed site assessment reports. Tools for data visualization, such as charts and graphs, aid in analysis and decision-making. The solution should support exporting data and reports in various formats, including PDF, CSV, shapefiles, and GeoJson. Advanced assessment tools are needed to utilize planning data for site suitability analysis. The ability to save multiple iterations of development scenarios enables comparative analysis and informed decision-making. Security and Compliance Data security is paramount. The solution must ensure data encryption both in transit and at rest to protect sensitive information. Robust user authentication methods, such as two-factor authentication, are necessary to control access. Compliance with relevant data protection regulations and industry standards is essential. Adherence to accessibility standards like WCAG ensures that the solution is usable by all individuals, including those with disabilities. Customization and Scalability The solution should offer customizable features to tailor it to the specific needs of different planning teams. Scalability is important to handle increasing numbers of users and larger datasets effectively. A form builder supporting multipage forms with conditional logic is needed for organizing complex assessments. Distinct environments for testing, training, and live operations ensure smooth transitions and effective user training. Data synchronization between mobile devices and central databases is crucial for maintaining data consistency. Support and Training Comprehensive user support, including tutorials, documentation, and customer service, is essential for effective use of the solution. Training programs help users maximize the benefits of the platform. Onboarding assistance, such as guided tours for new users, facilitates a smooth introduction to the system. Dedicated account managers provide ongoing support and assistance with integration and customization. Regular updates ensure the long-term relevance and utility of the software. A robust ticketing system for user progress and reporting helps manage support requests efficiently. Performance and Reliability High performance is critical, ensuring that the solution remains responsive even with large datasets and complex operations. Reliability, with high availability and consistent performance, minimizes downtime and ensures continuous, dependable use. Meeting these requirements will empower planning teams to conduct thorough, efficient, and accurate site assessments using GIS platforms.
Renewal: Two one year extensions.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04789f
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/019893-2024
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- £150,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 1 Jul 20241 years ago
- Submission Deadline
- 1 Aug 2024Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DELT SHARED SERVICES LIMITED
- Contact Name
- Mr Andrew Blackmoor
- Contact Email
- andrew.blackmoor@deltservices.co.uk
- Contact Phone
- +44 1752581864
Buyer Location
- Locality
- PLYMOUTH
- Postcode
- PL6 5QZ
- Post Town
- Plymouth
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK4 Devon
- Small Region (ITL 3)
- TLK41 Plymouth
- Delivery Location
- TLK South West (England)
-
- Local Authority
- Plymouth
- Electoral Ward
- Moor View
- Westminster Constituency
- Plymouth Moor View
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04789f-2024-07-01T09:29:43+01:00",
"date": "2024-07-01T09:29:43+01:00",
"ocid": "ocds-h6vhtk-04789f",
"initiationType": "tender",
"tender": {
"id": "DN729769",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Joint Local Plan Digital Tool",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
"mainProcurementCategory": "goods",
"description": "The basis of funding secured from DLUHC is to procure software to modernize and create efficiency savings in site assessment processes within plan making. These processes involve compiling large databases of land information within a given authority, testing against potential constraints, and considering sustainability objectives (e.g., improving transport, boosting housing, supporting infrastructure viability, and enhancing nature improvement). Manual work is time-consuming and increasingly impractical in the current economic climate. Therefore, JLP authorities aim to adopt new ways of working to provide service resilience and enable proactive engagement with the development industry and local communities. Existing GIS platforms have functionalities that could support these processes but are only usable by a few advanced users within each council. This limits their integration into the everyday workflow of planning officers. The funding aims to secure and trial a solution with existing or new suppliers to streamline the process for officers, making site assessment more agile and consistent in anticipation of planning reform and accelerated plan making timetables.",
"lots": [
{
"id": "1",
"description": "4 Year contract with two one year extension for a GIS Platform Requirements for a Site Assessment Solution for Planning Teams Using GIS Platforms User Interface and Experience (UI/UX) A user-friendly interface is crucial for planning teams with varying levels of technical expertise. The design should be intuitive, allowing easy navigation and use without extensive training. To accommodate field planners, the solution must have a responsive layout optimized for smartphones and tablets, ensuring seamless usability across different devices. Offline capability is essential, enabling full functionality without an internet connection and syncing data once connectivity is restored. Additionally, the platform should offer easy access to predesigned form templates, with tools for editing and customizing these templates as needed. GIS Integration Seamless integration with leading GIS platforms, such as ArcGIS, QGIS, and CadCorp, is necessary to leverage existing datasets and tools effectively. The solution should allow users to toggle various GIS layers, like zoning maps, topography, and land use, to facilitate comprehensive site analysis. Real-time data access is essential, ensuring that users can view and analyze the most current information available. Interoperability with popular mapping services like Google Maps and OpenStreetMap is also important for smooth operation. Detailed setup documentation should be provided to address any compatibility issues and ensure users can configure the system correctly. Data Collection and Input The solution must support the input of diverse site data formats, including shapefiles, GeoJson, CSV, text, photos, videos, and audio notes. Automatic geotagging of collected data ensures precise location tracking. Customizable forms are needed to suit various types of site assessments, such as environmental impact and zoning compliance. Changes to site assessment data should be accurately captured and documented, providing accountability by tracing modifications to specific users. The ability to flag individual site profiles and allow external reviews is crucial to prevent duplication and maintain version control. The platform should also support the upload of geospatial data from 'call for sites' exercises, and external parties should be able to enter and digitize site details directly. Templates for importing and exporting common data sets and batch processing features are necessary for streamlined operations. Finally, the system must validate imported data for accuracy, offering feedback and handling errors effectively. Navigation and Mapping GPS functionality is required for precise location tracking and navigation to specific sites. Interactive maps with features like pinch-to-zoom, pan, and rotate enhance usability. Routing capabilities are essential to guide users efficiently to site locations. The solution should allow the overlay of various types of site assessment data onto map layers, enabling users to visualize information in context. Customization options for the appearance of overlaid data, as well as the ability to interact with data directly on maps, are important for detailed analysis. Users should also be able to export and share visualized data layers and maps for collaboration and reporting purposes. Collaboration and Communication Real-time collaboration features enable team members to share data and insights instantly, fostering better teamwork. The platform should allow users to add comments, photos, and annotations to maps and data entries, facilitating detailed discussions. Real-time notifications keep team members updated on changes and important information, ensuring prompt communication. Comprehensive activity logs that record user activities, including login/logout times and data modifications, are essential for maintaining transparency and accountability. Reporting and Analysis Automated report generation based on collected data streamlines the reporting process, providing detailed site assessment reports. Tools for data visualization, such as charts and graphs, aid in analysis and decision-making. The solution should support exporting data and reports in various formats, including PDF, CSV, shapefiles, and GeoJson. Advanced assessment tools are needed to utilize planning data for site suitability analysis. The ability to save multiple iterations of development scenarios enables comparative analysis and informed decision-making. Security and Compliance Data security is paramount. The solution must ensure data encryption both in transit and at rest to protect sensitive information. Robust user authentication methods, such as two-factor authentication, are necessary to control access. Compliance with relevant data protection regulations and industry standards is essential. Adherence to accessibility standards like WCAG ensures that the solution is usable by all individuals, including those with disabilities. Customization and Scalability The solution should offer customizable features to tailor it to the specific needs of different planning teams. Scalability is important to handle increasing numbers of users and larger datasets effectively. A form builder supporting multipage forms with conditional logic is needed for organizing complex assessments. Distinct environments for testing, training, and live operations ensure smooth transitions and effective user training. Data synchronization between mobile devices and central databases is crucial for maintaining data consistency. Support and Training Comprehensive user support, including tutorials, documentation, and customer service, is essential for effective use of the solution. Training programs help users maximize the benefits of the platform. Onboarding assistance, such as guided tours for new users, facilitates a smooth introduction to the system. Dedicated account managers provide ongoing support and assistance with integration and customization. Regular updates ensure the long-term relevance and utility of the software. A robust ticketing system for user progress and reporting helps manage support requests efficiently. Performance and Reliability High performance is critical, ensuring that the solution remains responsive even with large datasets and complex operations. Reliability, with high availability and consistent performance, minimizes downtime and ensures continuous, dependable use. Meeting these requirements will empower planning teams to conduct thorough, efficient, and accurate site assessments using GIS platforms.",
"awardCriteria": {
"criteria": [
{
"name": "Commercial Offering",
"type": "cost",
"description": "40"
},
{
"name": "Submission",
"type": "cost",
"description": "40%"
},
{
"name": "Demonstration and Presentation",
"type": "cost",
"description": "20"
}
]
},
"value": {
"amount": 150000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 1440
},
"hasRenewal": true,
"renewal": {
"description": "Two one year extensions."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "active"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKK"
}
],
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://procontract.due-north.com/Advert/Index?advertId=3ebe622b-d832-ef11-812c-005056b64545",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"tenderPeriod": {
"endDate": "2024-08-01T23:30:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"awardPeriod": {
"startDate": "2024-07-31T09:00:00+01:00"
},
"bidOpening": {
"date": "2024-07-31T09:00:00+01:00"
},
"hasRecurrence": false
},
"parties": [
{
"id": "GB-FTS-11154",
"name": "Delt Shared Services Limited",
"identifier": {
"legalName": "Delt Shared Services Limited"
},
"address": {
"streetAddress": "Building 2, Derriford Business Park",
"locality": "Plymouth",
"region": "UKK",
"postalCode": "PL6 5QZ",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Mr Andrew Blackmoor",
"telephone": "+44 1752581864",
"email": "Andrew.Blackmoor@deltservices.co.uk",
"url": "https://procontract.due-north.com/Advert/Index?advertId=3ebe622b-d832-ef11-812c-005056b64545"
},
"roles": [
"buyer"
],
"details": {
"url": "https://deltservices.com/",
"buyerProfile": "https://deltservices.com/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"description": "Shared Service Public Sector Owned LTD"
}
]
}
},
{
"id": "GB-FTS-93563",
"name": "Delt Shared Services",
"identifier": {
"legalName": "Delt Shared Services"
},
"address": {
"locality": "Plymouth",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-11154",
"name": "Delt Shared Services Limited"
},
"language": "en"
}