Award

DC-Electronic Counting for Scottish Local Government Elections 2027

SCOTTISH GOVERNMENT

This public procurement record has 3 releases in its history.

Award

30 Sep 2025 at 12:56

Tender

28 Mar 2025 at 08:45

Planning

02 Jul 2024 at 11:11

Summary of the contracting process

The Scottish Government is overseeing the procurement process for the provision of Electronic Counting services for the Scottish Local Government Elections scheduled for 2027, with the contract also covering potential by-elections up to 2032. The procurement is being managed through an open procedure to ensure a fair competition, and the contract's value over its duration is approximately £12,750,000 GBP. The procurement stage has recently been completed, with the contract awarded to CGI IT UK LIMITED. Key dates include the elections due on 6th May 2027, with counting expected on the 7th May. The central purchasing body, the Scottish Government, headquartered in Glasgow, is the main point of contact and authority overseeing this process. The main industry category for this tender is Computer hardware acceptance testing consultancy services, and services are to be delivered across the UKM region.

This tender offers substantial opportunities for business growth, particularly for companies specialising in IT services, software development, data capture, and project management consultancy. Given the focus on electronic counting of votes, businesses with expertise in technological solutions for large-scale data processing, security management, and election-related systems are well-positioned to compete. The involvement of local SMEs and opportunities for community benefits, like work experience and graduate hires, further enhance this contract's attractiveness. It is essential for participating businesses to demonstrate a robust understanding of sustainability practices, fair work commitments, and innovative solutions aligned with the needs of public services in Scotland.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

DC-Electronic Counting for Scottish Local Government Elections 2027

Notice Description

The Scottish Government has a requirement to place a contract with an external service provider for the provision of Electronic Counting for Scottish Local Government Elections 2027 and by-elections up to 2032. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.

Lot Information

Lot 1

The Scottish Government requires a Service Provider to deliver electronic vote counting and associated services for the 2027 Scottish Local Government elections and potentially for any subsequent by-elections. The service provider will be required to deliver electronic counting of ballot papers for the proposed local elections in 2027 and potentially for any subsequent by-elections. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities. The next elections to Scottish Local Authorities are due to take place on 6 May 2027, with the Count expected to take place on Friday 7th May.

Options: Optional services may include: Additional Equipment; Additional Staff; By-Elections; Pilots for different technology relating to eCounting; and any other changes arising from changes to policy or legislation.

Renewal: Initial duration will be 24 months with an option to extend the contract for up to an additional 60 months.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04790e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/060891-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

80 - Education and training services


CPV Codes

22821000 - Electoral forms

72000000 - IT services: consulting, software development, Internet and support

72140000 - Computer hardware acceptance testing consultancy services

72212900 - Miscellaneous software development services and computer systems

72222000 - Information systems or technology strategic review and planning services

72224000 - Project management consultancy services

72313000 - Data capture services

72500000 - Computer-related services

79320000 - Public-opinion polling services

79810000 - Printing services

79820000 - Services related to printing

80500000 - Training services

80510000 - Specialist training services

Notice Value(s)

Tender Value
£12,000,000 £10M-£100M
Lots Value
£12,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£12,750,000 £10M-£100M

Notice Dates

Publication Date
30 Sep 20254 months ago
Submission Deadline
30 May 2025Expired
Future Notice Date
13 Jan 2025Expired
Award Date
18 Sep 20255 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH GOVERNMENT
Contact Name
Sophie Stark
Contact Email
sophie.stark@gov.scot
Contact Phone
+44 412425466

Buyer Location

Locality
GLASGOW
Postcode
G2 8EA
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland

Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

CGI IT

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04790e-2025-09-30T13:56:35+01:00",
    "date": "2025-09-30T13:56:35+01:00",
    "ocid": "ocds-h6vhtk-04790e",
    "description": "The commitment has been made by the contractor, as part of a package of Fair Work Practices, to pay staff involved with the delivery of this contract the rate the real Living Wage, the rate set independently and updated annually by the Living Wage Foundation. A commitment has also been made to deliver the following sustainable benefits: Social: 1. eCounting education packs 2. Democracy and Technology Q&A 3. Election week talks 4. Work experience and Internship (two places for S4-S6) Economic 1. Hire two graduates to work on the eCounting contract 2. Hire one apprentice who will work on the eCounting contract Use local SMEs throughout the contract Environmental 1. 3 litter picks per year in collaboration with the Authority and Clients Scottish Government - Path to Zero pledge The contract value stated represents the maximum anticipated spend over the entire duration of the contract. It does not constitute a fixed price or guaranteed expenditure. Actual spend will be determined by the volume and nature of services required and delivered under the contract. (SC Ref:811542)",
    "initiationType": "tender",
    "tender": {
        "id": "CASE/692538",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "DC-Electronic Counting for Scottish Local Government Elections 2027",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72140000",
            "description": "Computer hardware acceptance testing consultancy services"
        },
        "mainProcurementCategory": "services",
        "description": "The Scottish Government has a requirement to place a contract with an external service provider for the provision of Electronic Counting for Scottish Local Government Elections 2027 and by-elections up to 2032. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.",
        "value": {
            "amount": 12000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Scottish Government requires a Service Provider to deliver electronic vote counting and associated services for the 2027 Scottish Local Government elections and potentially for any subsequent by-elections. The service provider will be required to deliver electronic counting of ballot papers for the proposed local elections in 2027 and potentially for any subsequent by-elections. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities. The next elections to Scottish Local Authorities are due to take place on 6 May 2027, with the Count expected to take place on Friday 7th May.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Project Management",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Ballot Papers, Postal Vote Packs, and other Printed Materials",
                            "type": "quality",
                            "description": "15%"
                        },
                        {
                            "name": "Security (M)",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "System Requirements (M)",
                            "type": "quality",
                            "description": "25%"
                        },
                        {
                            "name": "Elections",
                            "type": "quality",
                            "description": "15%"
                        },
                        {
                            "name": "Skills & Resources",
                            "type": "quality",
                            "description": "15%"
                        },
                        {
                            "name": "Sustainability and Community Benefits",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Fair Work First",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "20"
                        }
                    ]
                },
                "value": {
                    "amount": 12000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial duration will be 24 months with an option to extend the contract for up to an additional 60 months."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Optional services may include: Additional Equipment; Additional Staff; By-Elections; Pilots for different technology relating to eCounting; and any other changes arising from changes to policy or legislation."
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "22821000",
                        "description": "Electoral forms"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72212900",
                        "description": "Miscellaneous software development services and computer systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72222000",
                        "description": "Information systems or technology strategic review and planning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72313000",
                        "description": "Data capture services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72500000",
                        "description": "Computer-related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79810000",
                        "description": "Printing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79820000",
                        "description": "Services related to printing"
                    },
                    {
                        "scheme": "CPV",
                        "id": "80500000",
                        "description": "Training services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "80510000",
                        "description": "Specialist training services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72224000",
                        "description": "Project management consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79320000",
                        "description": "Public-opinion polling services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-01-13T00:00:00Z",
            "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Current Ratio Minimum Insurance Levels",
                    "minimum": "Bidders must demonstrate a Current Ratio of no less than 1.1, based on their most recently published accounts. Current Ratio will be calculated as follows: Net current assets divided by net current liabilities. There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing. If the tenderer (or any consortia or reliance partner) does not meet the requirements in relation to the current ratio then the audited financial accounts of the tenderer (or consortia or reliance partner) will be used to conduct an assessment of the risk of business failure. Bidders who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above. If the tenderer (or any consortia or reliance partner) does not pass the above assessment and is unable to provide a Parent Company Guarantee or some other form of assurance, this will result in a fail and the bidder may be excluded. It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below. Employer's (Compulsory) Liability Insurance = in accordance with any legal obligations Public Liability Insurance = 8 million GBP for any one incident and capped at 15 million GBP in total Professional Indemnity Insurance = 8 million GBP for any one incident and capped at 15 million GBP in total",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Information Security Management",
                    "minimum": "Minimum level(s) of standards required: The bidder must have achieved, or be committed to achieving prior to contract award, ISO/IEC 27001 and ISO/IEC 27002 (Information Security Management) or recognised equivalent. The bidder must have achieved, or be committed to achieving prior to contract award, Cyber Essentials Plus accreditation or recognised equivalent.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2025-05-30T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2025-05-30T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2025-05-30T12:00:00+01:00"
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-117377",
            "name": "Scottish Government",
            "identifier": {
                "legalName": "Scottish Government",
                "id": "Case/692538"
            },
            "address": {
                "streetAddress": "4 Atlantic Quay, 70 York St",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 8EA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Sophie Stark",
                "email": "Sophie.Stark@gov.scot"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.scotland.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "MINISTRY",
                        "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1538",
            "name": "Scottish Government",
            "identifier": {
                "legalName": "Scottish Government"
            },
            "address": {
                "streetAddress": "5 Atlantic Quay, 150 Broomielaw",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 8LU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Sophie Stark",
                "telephone": "+44 412425466",
                "email": "Sophie.Stark@gov.scot",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.scotland.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "MINISTRY",
                        "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-675",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-162525",
            "name": "CGI IT UK LIMITED",
            "identifier": {
                "legalName": "CGI IT UK LIMITED"
            },
            "address": {
                "streetAddress": "20 Fenchurch Street, 14th Floor",
                "locality": "London",
                "region": "UK",
                "postalCode": "EC3M 3BY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7895309752"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1538",
        "name": "Scottish Government"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000792975"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "060891-2025-CASE/692538-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "hasSubcontracting": true,
            "subcontracting": {
                "minimumPercentage": 0.4,
                "maximumPercentage": 0.4,
                "description": "25% - Software & elections operations / management 13% - Hardware & Logistics 2% - Training services"
            },
            "suppliers": [
                {
                    "id": "GB-FTS-162525",
                    "name": "CGI IT UK LIMITED"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "060891-2025-CASE/692538-1",
            "awardID": "060891-2025-CASE/692538-1",
            "status": "active",
            "value": {
                "amount": 12750000,
                "currency": "GBP"
            },
            "dateSigned": "2025-09-19T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}