NAC/5164 Framework Agreement for Provision of Ad-Hoc Vehicle Repairs, Maintenance Services & Recovery

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04792b-2025-03-07T16:07:24Z",
    "date": "2025-03-07T16:07:24Z",
    "ocid": "ocds-h6vhtk-04792b",
    "description": "Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Health and Safety Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1. Environmental Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2. Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Referring to the successful suppliers appointed to the sublots below: Lot 3a - Heavy Plant Andrew Yates Mechanical Services B&B Contracts Ltd GMM Hydraulics Ltd T/A Pirtek Kilmarnock Hydraquip Hose & Hydraulics Limited J&D Services (Scotland) Ltd J&S Montgomery Ltd JWS Vehicle Bodyshop Ltd Mitchell Diesel Limited Scot JCB Ltd Vortex Hydraulics Ltd Hamilton Bros (Engineering) Ltd Lot 3b - Light Plant Andrew Yates Mechanical Services GMM Hydraulics Ltd T/A Pirtek Kilmarnock Hamilton Bros (Engineering) Ltd Hydraquip Hose & Hydraulics Limited J&D Services (Scotland) Ltd J&S Montgomery Ltd JWS Vehicle Bodyshop Ltd Mitchell Diesel Limited Scot JCB Ltd Vortex Hydraulics Ltd B&B Contracts Ltd Lot 3c - Pedestrian and Handheld Plant Andrew Yates Mechanical Services GMM Hydraulics Ltd T/A Pirtek Kilmarnock Hydraquip Hose & Hydraulics Limited J&D Services (Scotland) Ltd J&S Montgomery Ltd JWS Vehicle Bodyshop Ltd Scot JCB Ltd Vortex Hydraulics Ltd B&B Contracts Ltd Hamilton Bros (Engineering) Ltd Lot 4a - Vehicle Tail Lift Andrew Yates Mechanical Services Central Tail Lift Services Limited GMM Hydraulics Ltd T/A Pirtek Kilmarnock Hydraquip Hose & Hydraulics Limited J&D Services (Scotland) Ltd JWS Vehicle Bodyshop Ltd Trest Limited Lot 4b - Hook Loaders Andrew Yates Mechanical Services GMM Hydraulics Ltd T/A Pirtek Kilmarnock Hydraquip Hose & Hydraulics Limited J&D Services (Scotland) Ltd JWS Vehicle Bodyshop Ltd Macleay Motor Engineering Ltd Trest Limited (SC Ref:790465)",
    "initiationType": "tender",
    "tender": {
        "id": "NAC/5164",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "NAC/5164 Framework Agreement for Provision of Ad-Hoc Vehicle Repairs, Maintenance Services & Recovery",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "34300000",
            "description": "Parts and accessories for vehicles and their engines"
        },
        "mainProcurementCategory": "goods",
        "description": "North Ayrshire Council (\"NAC\") is seeking to appoint service, maintenance and repair providers within a Framework Agreement with the appropriate experience of vehicle repairs and maintenance services to supplement their in-house provision. These services required will be over the following lots: Lot 1 - Light Vehicles up to 3.5t & Minibuses up to 17 seat capacity Lot 2 - Heavy vehicles over 3.5t Lot 3 - Repair of grounds maintenance, plant and hand-held equipment sub lots: 3a - Heavy Plant 3b - Light Plant 3c - Pedestrian and Handheld Plant Lot 4 - Repair of vehicle tail lifts + hook loaders sub lots: 4a - Vehicle Tail Lifts 4b - Hook Loaders Lot 5 - Welding and Fabrication Services for light/heavy commercial vehicles and plant Lot 6 - Recovery - All vehicle types",
        "value": {
            "amount": 1600000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 6
        },
        "lots": [
            {
                "id": "2",
                "title": "Heavy vehicles over 3.5t",
                "description": "Heavy vehicles over 3.5t. Additional information: Estimated budget 560,000 GBP",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Price",
                            "type": "quality",
                            "description": "90"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "90"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "up to 12 months"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "1",
                "title": "Light Vehicles up to 3.5t & Minibuses up to 17 seat capacity",
                "description": "Light Vehicles up to 3.5t & Minibuses up to 17 seat capacity. Additional information: Estimated budget 600,000 GBP",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Price",
                            "type": "quality",
                            "description": "90"
                        },
                        {
                            "type": "price",
                            "description": "90"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Up to 12 months"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "5",
                "title": "Welding and Fabrication Services for light/heavy commercial vehicles and plant",
                "description": "Welding and Fabrication Services for light/heavy commercial vehicles and plant. Additional information: Estimated budget 80,000 GBP",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Price",
                            "type": "quality",
                            "description": "90"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "90"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "up to 12 months"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "6",
                "title": "Recovery - All vehicle types",
                "description": "Recovery - All vehicle types. Additional information: Estimated budget 40,000 GBP",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Price",
                            "type": "quality",
                            "description": "90"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "90"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "up to 12 months"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "3",
                "title": "Repair of grounds maintenance, plant and hand-held equipment sub lots: 3a - Heavy Plant 3b - Light Plant 3c - Pedestrian and Handheld Plant",
                "description": "Lot 3 - Repair of grounds maintenance, plant and hand-held equipment sub lots: 3a - Heavy Plant 3b - Light Plant 3c - Pedestrian and Handheld Plant Please note that sub-lots will be evaluated separately, ie the total cost of the individual sub-lot will be evaluated. Additional information: Estimated budget 3a - Heavy Plant 160,000 GBP 3b - Light Plant 80,000 GBP 3c - Pedestrian and Handheld Plant 40,000 GBP",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Price",
                            "type": "quality",
                            "description": "90"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "90"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "up to 12 months"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "4",
                "title": "Repair of vehicle tail lifts + hook loaders sub lots: 4a - Vehicle Tail Lifts 4b - Hook Loaders",
                "description": "Repair of vehicle tail lifts + hook loaders sub lots: 4a - Vehicle Tail Lifts 4b - Hook Loaders Please note that sub-lots will be evaluated separately, ie the total cost of the individual sub-lot will be evaluated. Additional information: Estimated budget 4a - Vehicle Lifts 40,000 GBP 4b - Hook Loaders 40,000 GBP",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Price",
                            "type": "quality",
                            "description": "90"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "90"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "up to 12 months"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34300000",
                        "description": "Parts and accessories for vehicles and their engines"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34300000",
                        "description": "Parts and accessories for vehicles and their engines"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45262680",
                        "description": "Welding"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "5"
            },
            {
                "id": "6",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50118100",
                        "description": "Breakdown and recovery services for cars"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "6"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "43325100",
                        "description": "Grounds-maintenance equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34300000",
                        "description": "Parts and accessories for vehicles and their engines"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "4"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "If required, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Bidders must confirm if they hold the particular authorisation or memberships.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Bidders will be required to have a minimum yearly \"general\" turnover for the last 3 years in the business area covered by the contract: Lot 1 - 60,000GBP Lot 2 - 56,000GBP Lot 3a - 16,000GBP Lot 3b - 8,000GBP Lot 3c - 4,000GBP Lot 4a - 4,000GBP Lot 4b - 4,000GBP Lot 5 - 8,000GBP Lot 6 - 4,000GBP Bidders who cannot meet the required level of turnover will be excluded from this tender. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5M GBP in respect of any one event http://www.hse.gov.uk/pubns/hse40.pdf (Sole traders are exempt from this requirement) Public Liability Insurance 5M GBP in respect of any one event Product Liability Insurance 5M GBP in the aggregate only applicable to Lot 1 to Lot 3. Statutory Third-Party Motor Vehicle Insurance Maintained throughout the period of the contract in accord with the provisions of the current Road Traffic Act 1988 (as amended).",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Bidders are required to provide a minimum of 2 examples of contracts carried out in the past 3 years that demonstrates they have the relevant experience to deliver the supplies/services described in the Contract Notice. The supplies must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process. Bidders are required to confirm the supplier itself & supplier's staff have the following relevant educational and professional qualifications: Must be qualified and competent mechanics. Must have Institute of the Motor Industry (IMI) certificate or City and Guilds qualified. Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2D.1.2 of the qualification envelope.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 30
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-08-02T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2024-08-02T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-08-02T12:00:00+01:00"
        },
        "hasRecurrence": false,
        "contractTerms": {
            "electronicInvoicingPolicy": "allowed"
        },
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2024-08-02T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2024-08-16T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2024-08-02T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2024-08-16T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "Extended tender closing date to allow more tenderers to provide a bid"
            },
            {
                "id": "2",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2024-08-16T12:00:00+01:00"
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                        "newValue": {
                            "date": "2024-08-30T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    }
                ],
                "description": "The deadline has been extended as per a request"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-1083",
            "name": "North Ayrshire Council",
            "identifier": {
                "legalName": "North Ayrshire Council"
            },
            "address": {
                "streetAddress": "Cunninghame House, Friars Croft",
                "locality": "Irvine",
                "region": "UKM93",
                "postalCode": "KA12 8EE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Laura Keane",
                "email": "laurakeane@north-ayrshire.gov.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.north-ayrshire.gov.uk",
                "buyerProfile": "http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-4006",
            "name": "Kilmarnock Sheriff Court",
            "identifier": {
                "legalName": "Kilmarnock Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, St Marnock Street",
                "locality": "Kilmarnock",
                "postalCode": "KA1 1ED",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1563550024"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.scotcourts.gov.uk/"
            }
        },
        {
            "id": "GB-FTS-5027",
            "name": "Andrew Yates Mechanical Services",
            "identifier": {
                "legalName": "Andrew Yates Mechanical Services"
            },
            "address": {
                "streetAddress": "Tighbeag, Shiskine",
                "locality": "Isle of Arran",
                "region": "UKM63",
                "postalCode": "KA27 8EP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7789348705"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-140156",
            "name": "National Windscreen",
            "identifier": {
                "legalName": "National Windscreen"
            },
            "address": {
                "streetAddress": "240-242 Springhill Parkway, Glasgow Bus Par",
                "locality": "Baillieston",
                "region": "UK",
                "postalCode": "G69 6GA.",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7970505049"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-140157",
            "name": "gmm hydraulics ltd t/a pirtek kilmarnock",
            "identifier": {
                "legalName": "gmm hydraulics ltd t/a pirtek kilmarnock"
            },
            "address": {
                "streetAddress": "unit 4 greenhill business park, greenhill road",
                "locality": "paisley",
                "region": "UKM",
                "postalCode": "pa3 1rq",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-140158",
            "name": "MACLEAY MOTOR ENGINEERING LTD",
            "identifier": {
                "legalName": "MACLEAY MOTOR ENGINEERING LTD"
            },
            "address": {
                "streetAddress": "WEST HILLHEAD, FARM ROAD",
                "locality": "KILMARNOCK",
                "region": "UKM93",
                "postalCode": "KA3 1PH",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-115514",
            "name": "McKinnon & Forbes Ltd",
            "identifier": {
                "legalName": "McKinnon & Forbes Ltd"
            },
            "address": {
                "streetAddress": "48-58 Clark Street",
                "locality": "paisley",
                "region": "UKM8",
                "postalCode": "PA3 1RB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-7733",
            "name": "Mitchell Diesel Limited",
            "identifier": {
                "legalName": "Mitchell Diesel Limited"
            },
            "address": {
                "streetAddress": "Fulwood Road South, Huthwaite Industrial Estate",
                "locality": "Sutton-in-Ashfield",
                "region": "UKF14",
                "postalCode": "NG17 2JZ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-140159",
            "name": "MOTUS GROUP UK LIMITED",
            "identifier": {
                "legalName": "MOTUS GROUP UK LIMITED"
            },
            "address": {
                "streetAddress": "Oakingham House, Ground Floor, , West Wing London Road, Loudwater,",
                "locality": "High Wycombe, Buckinghamshire, Eng",
                "region": "UK",
                "postalCode": "HP11 1JU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7342038537"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-140160",
            "name": "R & A Muir Haulage Contractors",
            "identifier": {
                "legalName": "R & A Muir Haulage Contractors"
            },
            "address": {
                "streetAddress": "12 Main Street, Dreghorn",
                "locality": "Irvine",
                "region": "UKM93",
                "postalCode": "KA11 4AH",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-140161",
            "name": "Trest Limited",
            "identifier": {
                "legalName": "Trest Limited"
            },
            "address": {
                "streetAddress": "6 Centurion Court, Farington",
                "locality": "Leyland",
                "region": "UKD47",
                "postalCode": "PR25 3UQ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-115251",
            "name": "Volvo Group UK Ltd",
            "identifier": {
                "legalName": "Volvo Group UK Ltd"
            },
            "address": {
                "streetAddress": "Wedgnock Lane",
                "locality": "Warwick",
                "region": "UKM",
                "postalCode": "CV34 5YA",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-140162",
            "name": "Whale Tankers Limited",
            "identifier": {
                "legalName": "Whale Tankers Limited"
            },
            "address": {
                "streetAddress": "Unit 9 Belleknowes Industrial Estate, Admiralty Road",
                "locality": "Inverkeithing",
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