TenderUpdate

Shore Power HV Operations Management - Portsmouth International Por

PORTSMOUTH CITY COUNCIL

  • Contract Timeline

    Publication Date

    5th October 2024 15:25:18 PM

  • Contract Summary

    Portsmouth City Council ('the Council') is inviting tenders from suitably qualified and experienced operators for the management of day-to-day operations of the shore power system currently under installation at Portsmouth International Port ('PIP'). The system is targeted to enter operation on 1st April 2025 following testing and commissioning in early 2025. CONTRACT TERM & OPTIONS The initial contract term will be for 3 years from 1st April 2025 plus approx. 3 months for the initial mobilisation & training period commencing following award in January 2025. The contract may be extended by a further 2 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties. DEMAND & PAYMENT MODEL Demand for connections to the shore power system will be driven by take up or otherwise of the ferry and cruise operators who utilise the Port. Payment to the successful operator will be on the basis of a monthly draw down from their tendered schedule of rates against actual demand. Tenderers have the option of putting forward discounting models that would be applied to their rates based upon a yearly minimum number of connections guarantee from the Port whereby the Port would underwrite against the guarantee to protect the operator from losses in the event that the minimum number of connections is not achieved. Although the Port estimates that 650 connections could take place over a year the highest level of minimum guarantee discount that can be proposed by tenderers is capped at 500 connections per year in order to minimise the Port's exposure to underwriting losses. Tenderers should note that it will be at the sole discretion of the Port on whether it takes up a minimum guarantee discount option at commencement or in the subsequent years of the contract, the level of minimum guarantee that it will commit to and whether to continue with a minimum guarantee model for subsequent years of the contract. CONTRACT VALUE As the value of the contract will be demand, led a fixed value estimate for the contract cannot be provided. However, an upper value estimate of £850,000 (excluding VAT) per annum can be applied based upon high take up by both ferry and cruise operators. Rates may be increased on a yearly basis with increases capped at the relevant CPI (Consumer Price Index) inflation rate. Applying a 2% CPI estimate based upon current projections an upper value estimate of approx. £4.4M (excluding VAT) can be applied to the maximum contract term duration of 5 years. PROCUREMENT PROCEDURE & ADMINISTRATION The Council will undertake the procurement process in accordance with the regulations that apply to the 'Open Procedure' as set out within the Public Contracts Regulations (2015). The Council will administrate the procurement process using its e-sourcing system In-tend which can be accessed free of charge via the following web link: https://intendhost.co.uk/portsmouthcc/aspx/home PROCUREMENT TIMETABLE The procurement timetable is set out below. Tenderers will be notified of any changes to the procurement programme via the council's e-sourcing solution In-tend. • Contract notice published on Intend &Contracts Finder - 5th October 2024 • Procurement documents available on In-tend - 5th October 2024 • Site tour and presentation on the system - 17th October 2024 • Deadline for requests for clarification - 24th October 2024 17:00 • Tender return deadline - 4th November 2024 14:00 • Award decision notified to tenderers - 9th December 2024 • Standstill period ends - 19th December 2024 23:59 • Contract award - 20th December 2024 SITE TOUR Attendance at the site tour and system presentation on Thursday 17th October is a condition of tendering unless tenderers can evidence that they have already undertaken a tour of the site through participation in the prior soft market testing process.

  • Contract Details

    Open Contracting ID

    ocds-h6vhtk-047c84

    Publication Source

    Find a Tender Service

    Procurement Stage

    TenderUpdate

    Procurement Method

    N/A

    Procurement Method Details

    N/A

    Procurement Category

    Services

    Tender Suitability

    Framework / DPS

  • Contract Classification

    CPV Code(s)

    65320000

    CPV Division(s)

    65 - Public utilities

  • Awarding Authority

    PORTSMOUTH CITY COUNCIL

    Buyer Name

    Procurement Service

    Buyer Email

    procurement@portsmouthcc.gov.uk

    Buyer Phone

    +44 2392688235

    Buyer Address

    Civic Offices, Guildhall Square

    PORTSMOUTH

    PO1 2AL

    United Kingdom


Tender

Shore Power HV Operations Management - Portsmouth International Por

PORTSMOUTH CITY COUNCIL

  • Contract Timeline

    Publication Date

    5th October 2024 15:21:32 PM

    Tender Deadline

    4th November 2024 14:00:00 PM   Expired

  • Contract Summary

    Portsmouth City Council ('the Council') is inviting tenders from suitably qualified and experienced operators for the management of day-to-day operations of the shore power system currently under installation at Portsmouth International Port ('PIP'). The system is targeted to enter operation on 1st April 2025 following testing and commissioning in early 2025. CONTRACT TERM & OPTIONS The initial contract term will be for 3 years from 1st April 2025 plus approx. 3 months for the initial mobilisation & training period commencing following award in January 2025. The contract may be extended by a further 2 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties. DEMAND & PAYMENT MODEL Demand for connections to the shore power system will be driven by take up or otherwise of the ferry and cruise operators who utilise the Port. Payment to the successful operator will be on the basis of a monthly draw down from their tendered schedule of rates against actual demand. Tenderers have the option of putting forward discounting models that would be applied to their rates based upon a yearly minimum number of connections guarantee from the Port whereby the Port would underwrite against the guarantee to protect the operator from losses in the event that the minimum number of connections is not achieved. Although the Port estimates that 650 connections could take place over a year the highest level of minimum guarantee discount that can be proposed by tenderers is capped at 500 connections per year in order to minimise the Port's exposure to underwriting losses. Tenderers should note that it will be at the sole discretion of the Port on whether it takes up a minimum guarantee discount option at commencement or in the subsequent years of the contract, the level of minimum guarantee that it will commit to and whether to continue with a minimum guarantee model for subsequent years of the contract. CONTRACT VALUE As the value of the contract will be demand, led a fixed value estimate for the contract cannot be provided. However, an upper value estimate of £850,000 (excluding VAT) per annum can be applied based upon high take up by both ferry and cruise operators. Rates may be increased on a yearly basis with increases capped at the relevant CPI (Consumer Price Index) inflation rate. Applying a 2% CPI estimate based upon current projections an upper value estimate of approx. £4.4M (excluding VAT) can be applied to the maximum contract term duration of 5 years. PROCUREMENT PROCEDURE & ADMINISTRATION The Council will undertake the procurement process in accordance with the regulations that apply to the 'Open Procedure' as set out within the Public Contracts Regulations (2015). The Council will administrate the procurement process using its e-sourcing system In-tend which can be accessed free of charge via the following web link: https://intendhost.co.uk/portsmouthcc/aspx/home PROCUREMENT TIMETABLE The procurement timetable is set out below. Tenderers will be notified of any changes to the procurement programme via the council's e-sourcing solution In-tend. • Contract notice published on Intend &Contracts Finder - 5th October 2024 • Procurement documents available on In-tend - 5th October 2024 • Site tour and presentation on the system - 17th October 2024 • Deadline for requests for clarification - 24th October 2024 17:00 • Tender return deadline - 4th November 2024 14:00 • Award decision notified to tenderers - 9th December 2024 • Standstill period ends - 19th December 2024 23:59 • Contract award - 20th December 2024 SITE TOUR Attendance at the site tour and system presentation on Thursday 17th October is a condition of tendering unless tenderers can evidence that they have already undertaken a tour of the site through participation in the prior soft market testing process.

  • Contract Details

    Open Contracting ID

    ocds-h6vhtk-047c84

    Publication Source

    Find a Tender Service

    Procurement Stage

    Tender

    Procurement Method

    Open

    Procurement Method Details

    Open Procedure

    Procurement Category

    Services

    Tender Suitability

    Framework / DPS

  • Contract Classification

    CPV Code(s)

    65320000

    CPV Division(s)

    65 - Public utilities

  • Awarding Authority

    PORTSMOUTH CITY COUNCIL

    Buyer Name

    Procurement Service

    Buyer Email

    procurement@portsmouthcc.gov.uk

    Buyer Phone

    +44 2392688235

    Buyer Address

    Civic Offices, Guildhall Square

    PORTSMOUTH

    PO1 2AL

    United Kingdom


Planning

Shore Power HV Operations Management - Portsmouth International Port

PORTSMOUTH CITY COUNCIL

  • Contract Timeline

    Publication Date

    11th July 2024 08:59:15 AM

  • Contract Summary

    Portsmouth City Council (the 'Council') is seeking to engage in pre-procurement soft market testing discussions with suitably qualified and experienced operators in respect of a forthcoming contracting opportunity concerning the management of a shoreside power, high voltage (HV) connection at Portsmouth International Port (the 'Port'). The Port has bold ambitions to reach net zero by 2030 and become zero emission by 2050. To support the Port in its environmental ambitions, the Council has secured £19.8M of UK government 'Zero Emissions Vessels & Infrastructure' (ZEVI) for the delivery of a shoreside electrical power solution at the Port which will service its three busiest berths. Delivery of this ground-breaking decarbonisation project - titled 'Sea Change' - will allow visiting ferries and cruise ships to 'plug in' when berthed at the Port instead of running engines to power on-board systems. In accordance with the funding requirements, the shoreside power system is required to be operational by the end of March 2025 and subsequently remain in operation for a minimum 3-year demonstration period. The Council has already entered a contract with ABB Ltd for the supply, installation, cabling, commission, servicing, and maintenance of the shore power connection solution. Under the current programme it is envisaged that the shore power solution will be installed by 1st February to enable testing and commissioning to take place ahead of go live on 1st April 2025. Whilst ABB have been secured to deliver servicing and maintenance of the shore power solution, this agreement does not cover the delivery of day-to-day operational management requirements at the Port. The Council requires an operator to manage the operations of the shore power berth connection. The Council envisages entering into a 3 year contract - which reflects the 3 year Sea Change project demonstration period - extendable by a further 2 years in increments to be agreed. The full scope of services will formally commence on the go live date of 1st April 2025, however input and engagement into the testing and commissioning processes prior to the go live date will also be required. The Council envisages securing the operator in line with the following draft summary procurement programme, however it should be noted that the dates below are purely indicative and may be subject to future change: • Soft market testing - July 2024 • Issue FTS Contract Notice - 9th September 2024 • Issue procurement documents via In-tend - 9th September 2024 • Tender submission deadline - 24th October 2024 • Award decision notification - 9th December 2024 • Standstill period completes - 19th December 2024 23:59 • Contract award - 20th December 2024 • Mobilisation, support, and training - from 6th January 2025 • Commencement of full services - 1st April 2025 The Council would like to engage in 1-1 meetings with suitably qualified and experienced operators in order to gain an understanding of likely market interest, capacity, options, risks and costs. The Council ideally wishes to undertake meetings in person at the Terminal Building to enable interested operators to also undertake a tour of the site, however the Council can also undertake the meetings remotely via Teams if this is preferred by particular operators. The Council has capacity to undertake a maximum of 6, 90 minute 1-1 meetings during week commencing 22nd July 2024 and can offer the following slots: • 25th July 2024 09:30 - 11:00 • 25th July 2024 11:15 - 12:45 • 25th July 2024 14:00 - 15:30 • 26th July 2024 09:30 - 11:00 • 26th July 2024 11:15 - 12:45 • 26th July 2024 14:00 - 15:30 Operators interested in taking part in a 1-1 meeting are required to complete and return an Expression of Interest form via the Council's e-sourcing system by no later than 23rd July 2024 17:00. The In-tend system can be accessed free of charge via the following web link: https://intendhost.co.uk/portsmouthcc/aspx/home

  • Contract Details

    Open Contracting ID

    ocds-h6vhtk-047c84

    Publication Source

    Find a Tender Service

    Procurement Stage

    Planning

    Procurement Method

    N/A

    Procurement Method Details

    N/A

    Procurement Category

    Services

    Tender Suitability

    Framework / DPS

  • Contract Classification

    CPV Code(s)

    65320000

    CPV Division(s)

    65 - Public utilities

  • Awarding Authority

    PORTSMOUTH CITY COUNCIL

    Buyer Name

    Procurement Service

    Buyer Email

    procurement@portsmouthcc.gov.uk

    Buyer Phone

    +44 2392688235

    Buyer Address

    Civic Offices, Guildhall Square

    PORTSMOUTH

    PO1 2AL

    United Kingdom