Notice Information
Notice Title
The Provision of Lecture Capture System
Notice Description
The University of Birmingham uses the Panopto software tool to provide lecture capture in all teaching spaces, to provide video capture software for teaching events, and to provide video playback for students of teaching content. The system is integrated to Canvas VLE and linked through in house developed code to the University's timetabling system, student records system, learner analytics system, and VLE Administration system. During the last 12 months the coding has been significantly rewritten to work with the University's new timetabling system to ensure that lectures can be recorded and then automatically correctly located within Canvas. StARS+ (Student Administration Refresh and Simplification+) is a University-wide programme to simplify,standardise and improve our student administration services, enabled by a replacement and upgrade of our student record system. Due to the ongoing complexity of the StARS+ programme, and that the project will affect transformational change across many key areas and include changes to a number of applications including those associated with Panopto, the University won't have the capacity to implement new systems and associated process and change during this time (now to 2025/6), should we choose to change supplier. This would also introduce substantial risk and additional training requirements during with the very real possibility of overloading programme teams. We need to be certain that University resources will be available to support the delivery of this work as required, and it would be important to align the development, change, and implementation road map of this project with other University and ITS projects through the normal prioritisation process. Therefore, we are looking to extend the current contract for a period of two years, up to 31/07/2026 (current contract expires in July 2024). The University plans to re-tender during this time. Removing or replacing Panopto at this stage would adversely impact our immediate strategic goals, and would directly have a detrimental impact on the staff and student experience and would require significant time and staff resourcing. The Business Owner will undertake an options re-appraisal and associated procurement process 18 months before the end of this two-year period in order to obtain the best future fit in terms of requirements and also value for money.
Lot Information
Lot 1
The University of Birmingham uses the Panopto software tool to support lecture capture. StARS+ (Student Administration Refresh and Simplification+)
Procurement Information
Due to the expanded scope of the StARS+ programme, and that the project will affect transformational change across many key areas and include changes to a number of applications including Panopto, the University won't have the capacity to implement new systems and associated process and change during this time (now to 2024/6), should we choose to change supplier.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-047da3
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/021771-2024
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48730000 - Security software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £320,000 £100K-£500K
Notice Dates
- Publication Date
- 16 Jul 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 15 Jul 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE UNIVERSITY OF BIRMINGHAM
- Contact Name
- Christopher Morgan
- Contact Email
- c.morgan.2@bham.ac.uk
- Contact Phone
- +44 1214151109
Buyer Location
- Locality
- BIRMINGHAM
- Postcode
- B15 2TT
- Post Town
- Birmingham
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG31 Birmingham
- Delivery Location
- TLG31 Birmingham
-
- Local Authority
- Birmingham
- Electoral Ward
- Edgbaston
- Westminster Constituency
- Birmingham Edgbaston
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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