Provision of Winter Maintenance Services to the Nottingham University Hospitals NHS Trust's Premises 2025 - 2030

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-047e8c-2026-05-26T09:06:29+01:00",
    "date": "2026-05-26T09:06:29+01:00",
    "ocid": "ocds-h6vhtk-047e8c",
    "description": "The Term is 1 year with the option to extend for a further 4 years. This extension shall take the form of four 12 month incremental periods.<br/><br/>The Contract has been procured via Lot 3 (Winter Maintenance Services) of the NHS Shared Business Services SBS10501 (Grounds Maintenance and Associated<br/>Services) Framework. Original contracts finder award notice: https://www.contractsfinder.service.gov.uk/Notice/d62f5f13-3146-4845-ba0f-8cb15d1f0c81",
    "initiationType": "tender",
    "tender": {
        "id": "C388431",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of Winter Maintenance Services to the Nottingham University Hospitals NHS Trust's Premises 2025 - 2030",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90620000",
            "description": "Snow-clearing services"
        },
        "mainProcurementCategory": "services",
        "description": "The service shall consist of Grounds Maintenance (Lot 1), including but not limited to, grass cutting, and Winter Maintenance (Lot 2), including, but not limited to salt spreading, services to Nottingham University Hospitals NHS Trust (The Client)'s sites.",
        "value": {
            "amount": 1000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1 - Grounds Maintenance",
                "description": "Nottingham University Hospitals NHS Trust (The Approved Organisation) requires a Supplier for provision of Winter Maintenance Services (The Service) , including, but not limited to salt spreading, services to the Authorised Authority's Locations/Premises.<br/><br/>The Supplier shall provide comprehensive Winter Maintenance Services, specifically appropriate snow clearance and/or gritting services (the Service), to the Approved Organisation's sites. This is to facilitate safe access for the Approved Organisation's staff, members of the public, patients and other 3rd parties to the Premises.<br/><br/>The Supplier and shall be responsible for ensuring the key objectives of the service are maintained, specifically:<br/>- Responding to adverse weather conditions twenty-four hours a day, seven days a week<br/>- Maintaining safe, logical and clear vehicle and pedestrian circulation routes across the property at all times<br/>- Minimising disruption to the property, its core services, staff, patients, visiting members of the public and any adjoining neighbours<br/><br/>Services may be required at new/additional Locations/Property during the Term (e.g. new site coming online following completion of a separate building project). Furthermore, the contract value has been calculated based on the average number of incidents of inclement/winter weather which may increase or decrease over the Term, therefore any values specified in this notice may increase in excess of 50% as a result of such a change",
                "value": {
                    "amount": 500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800,
                    "startDate": "2025-11-01T00:00:00Z",
                    "endDate": "2030-10-31T23:59:59Z"
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "For both Lot 1 & Lot 2, the service period is 24 months, with three potential one year extensions, meaning the service period may be extended to a maximum of 60 months. Extensions shall be granted on the basis of good performance."
                },
                "status": "active"
            },
            {
                "id": "2",
                "title": "Lot 2 - Winter Maintenance",
                "description": "The Contractor shall provide comprehensive Winter Maintenance Services, specifically appropriate snow clearance and/or gritting services (the service), to the Client's sites. This is to facilitate safe access for the client's staff, members of the public, patients and other 3rd parties to the property.<br/><br/>The Contractor and shall be responsible for ensuring the key objectives of the service are maintained, specifically:<br/>- Responding to adverse weather conditions twenty-four hours a day, seven days a week<br/>- Maintaining safe, logical and clear vehicle and pedestrian circulation routes across the property at all times <br/>- Minimising disruption to the property, its core services, staff, patients, visiting members of the public and any adjoining neighbours<br/><br/><br/>Services may be required at new/additional property during the service period (e.g. new site coming online following completion of a separate building project) and therefore any values specified in this notice may increase in excess of 50% as a result of such a change. Additional information: Award criteria<br/>Criteria below:<br/>Quality criterion - Name: Technical / Weighting: 50<br/>Quality criterion - Name: Social Value / Weighting: 10<br/>Price - Weighting: 40",
                "value": {
                    "amount": 500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "For both Lot 1 & Lot 2, the service period is 24 months, with three potential one year extensions, meaning the service period may be extended to a maximum of 60 months. Extensions shall be granted on the basis of good performance."
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90630000",
                        "description": "Ice-clearing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF1"
                    },
                    {
                        "region": "UKF"
                    }
                ],
                "deliveryLocation": {
                    "description": "Nottingham City Hospital<br/>Hucknall Road<br/>Nottingham<br/>NG5 1PB"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90620000",
                        "description": "Snow-clearing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90630000",
                        "description": "Ice-clearing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF1"
                    }
                ],
                "deliveryLocation": {
                    "description": "Queens Medical Centre, Derby Road, Nottingham, NG7 2UH & Nottingham City Hospital, Hucknall Road, Nottingham NG5 1PB & Ropewalk House, 113 The Ropewalk, Nottingham, NG1 5DU"
                },
                "relatedLot": "2"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://health-family.force.com/s/Welcome",
        "communication": {
            "atypicalToolUrl": "https://health-family.force.com/s/Welcome"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As set out in the procurement documents",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As set out in the procurement documents"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-08-19T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2024-08-19T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-08-19T12:00:00+01:00",
            "address": {
                "streetAddress": "https://health-family.force.com/s/Welcome"
            }
        },
        "hasRecurrence": true,
        "reviewDetails": "Nottingham University Hospitals NHS Trust (The Client) will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract, as communicated to Bidders. Applicants who are unsuccessful shall be informed by the Client as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.",
        "recurrence": {
            "description": "2029"
        },
        "techniques": {
            "frameworkAgreement": {
                "periodRationale": "The contract Term is 1 year with the option to extend for a further 4 years. This extension shall take the form of four 12 month incremental periods as initially awarded during the initial procurement.<br/><br/>The contract is not a framework agreement."
            }
        }
    },
    "parties": [
        {
            "id": "GB-FTS-14171",
            "name": "Nottingham City Campus, Hucknall Road",
            "identifier": {
                "legalName": "Nottingham City Campus, Hucknall Road"
            },
            "address": {
                "streetAddress": "NG5 1PB",
                "locality": "Nottingham",
                "region": "UKF14",
                "postalCode": "NG5 1PB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Darren J. Statham",
                "email": "darren.statham@nuh.nhs.uk",
                "url": "https://health-family.force.com/s/Welcome"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.nuh.nhs.uk/",
                "buyerProfile": "https://www.nuh.nhs.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "NHS Trust"
                    },
                    {
                        "id": "07",
                        "scheme": "COFOG",
                        "description": "Health"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-111339",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ],
            "details": {
                "url": "https://www.judiciary.uk/courts-and-tribunals/high-court/"
            }
        },
        {
            "id": "GB-FTS-158292",
            "name": "Nottingham University Hospital NHS Trust",
            "identifier": {
                "legalName": "Nottingham University Hospital NHS Trust"
            },
            "address": {
                "streetAddress": "City Campus, Hucknall Road",
                "locality": "Nottingham",
                "region": "UKF14",
                "postalCode": "NG5 1PB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Darren J. Statham",
                "email": "darren.statham1@nhs.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.nuh.nhs.uk/",
                "buyerProfile": "https://www.nuh.nhs.uk/"
            }
        },
        {
            "id": "GB-FTS-182213",
            "name": "Cropper Grounds Maintenance Ltd",
            "identifier": {
                "legalName": "Cropper Grounds Maintenance Ltd"
            },
            "address": {
                "streetAddress": "Galveston Grove, Fenton,",
                "locality": "Stoke-on-Trent",
                "region": "UKG23",
                "postalCode": "ST4 3PE",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-932",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "url": "https://www.judiciary.uk/courts-and-tribunals/high-court/"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-158292",
        "name": "Nottingham University Hospital NHS Trust"
    },
    "language": "en",
    "awards": [
        {
            "id": "048399-2026-C388431-1",
            "relatedLots": [
                "1"
            ],
            "title": "Provision of Winter Maintenance Services to the Nottingham University Hospitals NHS Trust's Premises 2025 - 2030",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-182213",
                    "name": "Cropper Grounds Maintenance Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "048399-2026-C388431-1",
            "awardID": "048399-2026-C388431-1",
            "title": "Provision of Winter Maintenance Services to the Nottingham University Hospitals NHS Trust's Premises 2025 - 2030",
            "status": "active",
            "value": {
                "amount": 600000,
                "currency": "GBP"
            },
            "dateSigned": "2025-10-30T00:00:00Z",
            "period": {
                "startDate": "2026-06-01T00:00:00+01:00",
                "endDate": "2030-10-30T23:59:59Z"
            },
            "periodRationale": "The contract Term is 1 year with the option to extend for a further 4 years. This extension shall take the form of four 12 month incremental periods as initially awarded during the initial procurement.<br/><br/>The contract is not a framework agreement.",
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKF"
                        }
                    ],
                    "deliveryLocation": {
                        "description": "See II.2.3.2 (Main site)"
                    },
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "The purpose of this modification is vary the Approved Organisation's contract for provision of Winter Maintenance Services (C388431) to include for ongoing provision of grounds maintenance at the Queens Medical Centre and ongoing than tree inspection surveys at Nottingham City Hospital, following termination of the previous contract (See <br/>Original FTS/OJEU Notice)<br/><br/>The objective of the modification is to ensure the grounds are maintained to a high standard, mitigating<br/>potential safety risks such as vegetation obstructing the Approved Organisation's highway network, encroaching into buildings and rodent infestation.<br/><br/>Grounds Maintenance contract includes, but is not limited to, the following:<br/><br/>- Grass cutting<br/>- Weed spraying<br/>- Tree inspection surveys<br/>- Hedge/shrub/rose/flower bed maintenance<br/><br/>Regular grounds maintenance ensures that any potential hazards, such as uneven surfaces or overgrown vegetation, are identified and addressed before they cause accidents such as:<br/><br/>- Trips hazards due to vegetation encroaching onto paved areas<br/>- Motor accidents as a direct result of vegetation reducing visibility at junctions/bends on the Trust's road network<br/>- Trees or parts thereof falling onto vehicles/people/Trust property<br/>- Infectious disease due to buildup of rodent infestation in unkept areas",
                    "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: It is envisaged having two contractors performing separate summer and winter maintenance would result in additional overhead costs associated with managing two contractors doing essentially the same work on site, just at different times of the year, and processing invoices, reviewing health and safety etc.<br/><br/>The total value of the original contract is PS500,000 with the proposed modification of PS72,000 representing 14.4% of the original contract value. This is well below the threshold of 50% permitted under Regulation 72(1)(b)."
                }
            ]
        }
    ]
}