Notice Information
Notice Title
PURCHASE OF HIGH-CARE SAFETY MATTING ACROSS MENTAL HEALTH SITES IN CARDIFF AND VALE
Notice Description
Procurement of high-care safety matting, including delivery and installation, to replace degraded non-wipeable mats across mental health inpatient areas in Cardiff and Vale to meet Infection Prevention & Control standards.
Lot Information
Lot 1 - Gym Climbing Frames
Cardiff and Vale University Health Board has awarded a contract for the supply, delivery, and installation of high-care safety matting for use across mental health inpatient areas at Hafan y Coed and Barry Hospital. The existing matting was identified during regulatory inspection as degraded, non-wipeable, and no longer compliant with Infection Prevention & Control (IP&C) requirements, creating hygiene and safety risks within high-care clinical environments. The awarded contract provides for the replacement of all non-compliant mats with durable, wipeable, non-porous clinical-grade safety matting suitable for mental health high-care settings. The scope includes the manufacture, supply, transportation, and full installation of matting across multiple wards to ensure compliance with HIW recommendations and Health Board standards for cleanliness, safety, and patient wellbeing. The procurement supports the Health Board's commitment to maintaining safe and hygienic clinical environments, improving infection control, reducing risk, and ensuring the suitability of high-care areas for vulnerable patient groups. Installation will be completed within required Health Board timescales to ensure continuity of service and compliance with clinical governance expectations.
Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
Lot 2 - Gym BenchesLot 2 is for procurement of gym benches to be delivered directly to the end user
Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
Lot 3 - Gym and Athletic MatsLot 3 is for procurement of gym and athletic mats to be delivered directly to the end user
Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
Lot 4 - Trampolines and AccessoriesLot 4 is for procurement of trampolines and accessories to be delivered directly to the end user
Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
Lot 5 - Soft PlayLot 5 is for procurement of soft play items to be delivered directly to the end user
Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
Lot 6 - Gym BoxesLot 6 is for procurement of gym boxes to be delivered directly to the end user
Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
Lot 7 - Gym TablesLot 7 is for procurement of gym tables to be delivered directly to the end user
Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
Lot 8 - Bridging and Linking EquipmentLot 8 is for procurement of bridging and linking equipment to be delivered directly to the end user
Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
Lot 9 - SpringboardsLot 9 is for procurement of springboards to be delivered directly to the end user
Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
Lot 10 - Bespoke Matting & InstallationsLot 10 is for procurement of bespoke matting & installations to be advised and fulfilled directly between the supplier and the end user
Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
Lot 11 - Gym Inspection & Maintenance ServiceLot 11 is for procurement of gym inspection & maintenance service to be advised and fulfilled directly between the supplier and the end user
Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
Procurement Information
The Health Board has used the YPO Gymnasium Equipment, Maintenance and Services Framework (1262), Lot 10, as it provides a fully compliant and efficient route to market with pre-assessed suppliers who meet required quality, financial, and governance standards. Due to the urgent need to replace non-compliant high-care matting and the requirement to complete expenditure within the current financial year, the framework offered the most practical and proportionate procurement method. Market benchmarking confirmed limited availability of suppliers able to meet the specification and timescales required.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04858d
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/029566-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
-
- CPV Codes
37420000 - Gymnasium equipment
37421000 - Gymnasium mats
37423300 - Gymnastic climbing accessories
37424000 - Gymnastic vaulting equipment
37425000 - Gymnastic trampolines
37426000 - Balance equipment
37535200 - Playground equipment
Notice Value(s)
- Tender Value
- £4,000,000 £1M-£10M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £4,033,199 £1M-£10M
Notice Dates
- Publication Date
- 31 Mar 20264 months ago
- Submission Deadline
- 9 Sep 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 12 Nov 20241 years ago
- Contract Period
- 1 Jan 2025 - 31 Dec 2028 4-5 years
- Recurrence
- There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Additional Buyers
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF14 4HH
- Postcode Area
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- TLL22 Cardiff and Vale of Glamorgan
-
- Local Authority
- Cardiff
- Electoral Ward
- Heath
- Westminster Constituency
- Cardiff North
Further Information
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.