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Contract Timeline
- Publication Date
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2nd October 2024 21:33:21 PM
- Tender Deadline
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4th November 2024 12:00:00 PM Expired
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Contract Summary
Portsmouth City Council (the 'Council') is inviting expressions of interest from suitably qualified and experienced suppliers to provide grounds maintenance services at Lakeside North Harbour, Portsmouth, PO6 3EN on a partner supplier term contract basis. The Council envisages contract award will be on Monday 10th February 2025 with contract commencement taking place on Tuesday 1st April 2025. The initial contract term will be for 3 years with possibility of extending the term by a further 4 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services amended to take account of contract specific requirements and service levels. The estimated annual value of the contract for delivery for core services is £225,000. The council is ideally seeking to deliver a saving through this procurement process and as a minimum avoid any cost increases which could impact upon tenant revenues. The Council is therefore setting a fixed cap of no more than £225,000 per annum that suppliers shortlisted to tender must meet or beat for their bid to be considered. The value of the contract may be adjusted annually to take account of inflation in line with the relevant rate of CPI (Consumer Price Index). Additional non-core activities and minor project works may also be let via the contract at the option of the Council. The value of the additional activities and project work could equate to an additional £10,000 - £20,000 per annum, although no guarantee of further work can be provided. The total contract value for the 3-year contract including for inflation in line with current CPI projections of approx. 2%, and inclusion of additional non-core activities and project work, could equate to £749,798, increasing to £1,821,399 if the contract is extended to the maximum term of 7 years. The Council will run the procurement process in accordance with the 'Restricted Procedure' as set out within the Public Contracts Regulations (2015) in line with the procurement timetable set out below: - FTS Notice issued - Wednesday 2nd October 2024 - SSQ and procurement documents published on Intend - Wednesday 2nd October 2024 - SSQ submission deadline - Monday 4th November 2024 - ITT and final procurement documents published on Intend Monday 18th November 2024 - Tender return deadline - Friday 20th December 2024 - Notification of preferred bidder - Friday 24th January 2025 - Standstill finish - Friday 7th February 2025 - Contract award - Monday 10th February 2025 - Contract commencement - Tuesday 1st April 2025 The Council will administrate the procurement process using its e-sourcing system In-tend. The In-tend system can be accessed free of charge via the following web link: https://in-tendhost.co.uk/portsmouthcc/aspx/home
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Contract Details
- Open Contracting ID
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ocds-h6vhtk-048afe
- Publication Source
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Find a Tender Service
- Procurement Stage
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Tender
- Procurement Method
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Selective
- Procurement Method Details
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Restricted Procedure
- Procurement Category
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Services
- Tender Suitability
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- Framework / DPS
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Contract Classification
- CPV Code(s)
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77314000
- CPV Division(s)
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77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
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Awarding Authority
- Buyer Name
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Procurement Service
- Buyer Email
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procurement@portsmouthcc.gov.uk
- Buyer Phone
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+44 2392688235
- Buyer Address
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Civic Offices, Guildhall Square
PORTSMOUTH
PO1 2AL
United Kingdom
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Contract Timeline
- Publication Date
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14th August 2024 15:46:49 PM
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Contract Summary
Portsmouth City Council (the 'council') currently have a contract in place for the delivery of grounds maintenance services at Lakeside North Harbour, Portsmouth, PO6 3EN which is due to end on the 31st March 2025. We are looking to gather information from the market to advise an upcoming tender for the re-procurement of this service. The value of this opportunity is in the region of £225,000 per annum currently and it is envisaged that the contract will be for 3 years with the option to extend for a further 4 years at increments to be decided. Please see the proposed procurement timetable below. PIN/RFI issue - Wednesday 14th August 2024 RFI deadline - Friday 6th September 2024 FTS Notice issued Monday 23rd September 2024 SSQ and procurement documents published on Intend Monday 23rd September 2024 Deadline for requests for clarification - Wednesday 9th October 2024 SSQ submission deadline - Friday 24th October 2024 ITT and final procurement documents published on Intend - Monday 11th November 2024 Tender return deadline - Friday 20th December 2024 Notification of preferred bidder - Friday 24th January 2025 Standstill starts Monday 27th January 2025 Standstill finishes Friday 7th February 2025 Contract award - Monday 10th February 2025 Contract commencement - Tuesday 1st April 2025 The council would like to 'test the market' to obtain a better understanding of the level of interest from potential suppliers in delivering this service, gain feedback in relation to the councils requirements, proposed commercial/contractual model, procurement approach and timescales. Suppliers should note that there is no obligation to take part in this exercise and that if they do not take part, it will not preclude them from any subsequent related procurement process. Engaging suppliers will not receive preferential treatment in any subsequent quotation or tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work. Interested suppliers are invited to access and submit a response questionnaire via the InTend system by Friday 6th September 2024. Any questions that you may have must also be submitted using its correspondence function on InTend. Please follow the below link to access the system in order to obtain copies of the questionnaire, soft market testing brief and draft documentation (specification, site information, etc.). https://in-tendhost.co.uk/portsmouthcc/aspx/home
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Contract Details
- Open Contracting ID
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ocds-h6vhtk-048afe
- Publication Source
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Find a Tender Service
- Procurement Stage
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Planning
- Procurement Method
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N/A
- Procurement Method Details
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N/A
- Procurement Category
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Services
- Tender Suitability
-
- Framework / DPS
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Contract Classification
- CPV Code(s)
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77310000
- CPV Division(s)
-
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
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Awarding Authority
- Buyer Name
-
Procurement Service
- Buyer Email
-
procurement@portsmouthcc.gov.uk
- Buyer Phone
-
+44 2392688235
- Buyer Address
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Civic Offices,Guildhall Square
PORTSMOUTH
PO1 2AL
United Kingdom