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734 - SaaS Business Systems (to include ERP solutions)

UNIVERSITY OF GLOUCESTERSHIRE

This public procurement record has 3 releases in its history.

Award

01 May 2025 at 20:29

Award Notice
TenderUpdate

23 Sep 2024 at 15:29

Tender Notice
Tender

23 Aug 2024 at 16:29

Tender Notice
Summary of the contracting process

The University of Gloucestershire is involved in a procurement process under the title "734 - SaaS Business Systems (to include ERP solutions)," aimed at transitioning its key business systems to a Software as a Service (SaaS) model. The procurement, categorised under software packages and information systems, takes place in Cheltenham and Gloucester, UK. Currently, the status of this procurement is labelled as "cancelled" as of the latest contract documents from May 2025. The procurement method employed was an open procedure, reflecting transparency and competitive bidding aligned with the Public Contracts Regulations 2015. The initial contract was planned for three years with potential extensions up to ten years, highlighting flexibility aimed at aligning with supplier roadmaps projected between December 2024 and December 2026.

This tender offers substantial opportunities for software service providers, particularly those experienced in delivering SaaS and ERP solutions. Firms specialising in human resources, payroll systems, financial planning, and web recruitment systems would find this procurement process beneficial for business growth. As the procurement covers extensive system upgrades and transformations, there is potential for both initial engagements and long-term partnerships. Companies with a robust portfolio in digital marketplace solutions and those that can meet high-quality standards while maintaining competitive costings are well-placed to succeed in this contracting venture.

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Notice Information

Notice Title

734 - SaaS Business Systems (to include ERP solutions)

Notice Description

The University of Gloucestershire is embarking on a programme of work to establish a roadmap for migration to a Software as a Service (SaaS) delivery model for key University business systems. The systems that are in scope for this opportunity are: HR and Payroll Web Recruitment Finance and Planning Web Payments and Income Management

Lot Information

Finance and Planning

A finance & planning system is required for the University of Gloucestershire.

Renewal: The initial contract will be for a term of 3 year, extendable and yearly intervals up to 10 years, at the sole discretion of the University.

Web Payments and Income Management

Web Payments and Income Management

Renewal: The initial contract will be for a term of 3 year, extendable and yearly intervals up to 10 years, at the sole discretion of the University.

HR and Payroll (HCM)

HR and Payroll (HCM) for the University of Gloucestershire.

Renewal: The initial contract will be for a term of 3 year, extendable and yearly intervals up to 7 years, at the sole discretion of the University.

Web Recruitment system

Web Recruitment system for the University of Gloucestershire.

Renewal: The initial contract will be for a term of 3 year, extendable and yearly intervals up to 10 years, at the sole discretion of the University.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0493cd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018615-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 May 20251 years ago
Submission Deadline
27 Sep 2024Expired
Future Notice Date
Not specified
Award Date
1 May 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
4 to 10 years.

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF GLOUCESTERSHIRE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELTENHAM
Postcode
GL50 2RH
Postcode Area
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK South West (England)
Local Authority
Cheltenham
Electoral Ward
Park
Westminster Constituency
Cheltenham

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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