Future Academies - Cleaning Tender

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04969d-2025-08-19T12:05:04+01:00",
    "date": "2025-08-19T12:05:04+01:00",
    "ocid": "ocds-h6vhtk-04969d",
    "description": "To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=972760345 GO Reference: GO-2025819-PRO-31908095",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04969d",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Future Academies - Cleaning Tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The successful contractor will be expected to deliver excellent cleaning services to the 9 schools within Future Academies. Please be advised that in addition there are likely to be 2 further schools joining the Trust prior to the new contract commencement - which will be included in this tender",
        "value": {
            "amount": 7128723,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Future Academies, our schools: 1.Barclay Academy 2.Future Academies Watford 3.Laureate Academy 4.Millbank Gardens Primary Academy 5.Phoenix Academy 6.Pimlico Primary Academy 7.Pimlico Academy 8.The Grange Academy 9.Trinity Academy More information with regards to Future Academies can be obtained here: https://www.futureacademies.org All nine schools listed above are participating in this tender. Please note this is a growing Trust and any other schools that may join the Trust during the tenure of this new cleaning contract may, at the Trust's discretion, be added to this contract. Tender information: The successful tenderer will be required to provide cleaning services to the Schools. The contract term being tendered is for three years 1st April 2025 - 31st March 2028. There is an option for a further extension period for up to two additional years, extending the contract to 31st March 2030. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at all of the Schools within the Trust. This includes both core term-time cleaning over the 190 days of the academic year, plus periodic deep cleaning throughout the year, ensuring a comprehensive approach to maintaining high standards. The Trust is keen to secure one provider to deliver cleaning services to all schools. The Trust requires continuity of excellence in both service delivery and management across all schools, with the bespoke requirements of each unique school taken into account and accommodated in the offer. The Trust is keen to secure a high quality cleaning service at each school whereby students are able to enjoy excellence in education, supported by excellently kept facilities. The Trust expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all schools, at all times. The Trust is also proud of it's 'family ethos' and expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. The Trust is not obliged to accept the lowest price submitted for this tender, rather the Trust l is keen to secure 'best value' from this contract and to deliver a great learning environment to it's students. Emphasis is on quality, value, ensuring the chosen provider offers the best combination of service excellence and cost-effectiveness. Innovative and creative ideas as to how the cleaning services can be developed and improved at each school will be welcomed. The Trust seeks a contractor that is keen to work in partnership and who will deliver to it's highest abilities, at all times and who is proactive in suggesting and implementing service enhancements. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/P7847EBZU4",
                "value": {
                    "amount": 7128723,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00"
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "Only candidates that meet the minimum selection criteria will progress to tender stage. A minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Criterion 1",
                            "type": "quality",
                            "description": "67.5"
                        },
                        {
                            "name": "Criterion 1",
                            "type": "cost",
                            "description": "32.5"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UKI"
                    }
                ],
                "deliveryLocation": {
                    "description": "LONDON"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-10-04T12:00:00+01:00"
        },
        "secondStage": {
            "invitationDate": "2024-10-25T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "The successful contractor will be expected to deliver excellent cleaning services to the 9 schools within Future Academies"
                        },
                        "newValue": {
                            "text": "The successful contractor will be expected to deliver excellent cleaning services to the 9 schools within Future Academies. Please be advised that in addition there are likely to be 2 further schools joining the Trust prior to the new contract commencement - which will be included in this tender."
                        },
                        "where": {
                            "section": "II.1.4)",
                            "label": "II.1.4 Short Description"
                        }
                    }
                ],
                "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority reserves the right not to appoint as a result of this tender process and/ or to cancel this tender process at any time. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-School-cleaning-services./P7847EBZU4 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/P7847EBZU4 GO Reference: GO-2024926-PRO-27831829"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-5321",
            "name": "Future Academies",
            "identifier": {
                "legalName": "Future Academies"
            },
            "address": {
                "streetAddress": "Lupus Street",
                "locality": "London",
                "region": "UKI",
                "postalCode": "SW1V 3AT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Rachel OGrady",
                "telephone": "+44 7887915213",
                "email": "tenders@rivapartnership.co.uk",
                "url": "https://www.delta-esourcing.com/tenders/UK-UK-London:-School-cleaning-services./P7847EBZU4"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.futureacademies.org",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-123025",
            "name": "Future Academies",
            "identifier": {
                "legalName": "Future Academies"
            },
            "address": {
                "streetAddress": "Lupus Street,",
                "locality": "London",
                "postalCode": "SW1V 3AT",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-49751",
            "name": "Ridge Crest Cleaning Limited",
            "identifier": {
                "legalName": "Ridge Crest Cleaning Limited",
                "id": "02907221"
            },
            "address": {
                "streetAddress": "Service House, 61-63 Rochester Road, Aylesford",
                "locality": "Kent",
                "region": "UKJ4",
                "postalCode": "ME20 7BS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-5321",
        "name": "Future Academies"
    },
    "language": "en",
    "awards": [
        {
            "id": "049789-2025-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-49751",
                    "name": "Ridge Crest Cleaning Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "049789-2025-1",
            "awardID": "049789-2025-1",
            "status": "active",
            "value": {
                "amount": 6402398.4,
                "currency": "GBP"
            },
            "dateSigned": "2025-02-17T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 7
            }
        ]
    }
}