EC1024 - Assistive Technology

{
    "tag": [
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    "id": "ocds-h6vhtk-049875-2024-09-05T16:02:12+01:00",
    "date": "2024-09-05T16:02:12+01:00",
    "ocid": "ocds-h6vhtk-049875",
    "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27528. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Please describe in detail the Community Benefits your organization proposes to deliver through this contract. Ensure that these benefits are meaningful, achievable, and have a positive impact on the University's communities, including local residents, students, staff, and other stakeholders. Outline how these proposed Community Benefits will be implemented, monitored, and measured throughout the contract period. (SC Ref:777295)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-049875",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "EC1024 - Assistive Technology",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "72222300",
            "description": "Information technology services"
        },
        "mainProcurementCategory": "services",
        "description": "Invitation to Tender for The Provision of Assistive Technology for the University of Edinburgh.",
        "value": {
            "amount": 350000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The University is seeking to award a 3-year Contract (with optional 3 x 12-month extensions) for the provision of Assistive Technology equipment and associated training for University students with various disabilities. Disability and Learning Support Service (DLSS) enhances the student experience and improves the efficiency and effectiveness of academic administration by providing support to students, through facilitating the provision of Assistive Technology (AT) to the University's students with various disabilities. DLSS provides Assistive Technology support to the University's International Students. Additionally, DLSS provides a wide range of loan equipment to students, such as laptops, digital voice recorders and digital note-taking pens. In conjunction to the hardware provided, there are a number of software programmes designed to assist students in their Learning Experience including, but not limited to: -\"Mind mapping software\" to assist with essay planning and revision -\"Text-to-speech software\" to read text back from the computer screen -\"Speech-to-text software\" to convert speech into text The contract will include; the provision and installation of software and hardware, Assistive Technology training, the cleaning, imaging and the decommissioning of all equipment during and at the end of the loan period.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "The provision of Assistive Technology Service",
                            "type": "quality",
                            "description": "10.5"
                        },
                        {
                            "name": "Equipment Configuration & Training Delivery",
                            "type": "quality",
                            "description": "10.5"
                        },
                        {
                            "name": "Training Provision",
                            "type": "quality",
                            "description": "10.5"
                        },
                        {
                            "name": "Electronic Ordering",
                            "type": "quality",
                            "description": "7"
                        },
                        {
                            "name": "Sourcing",
                            "type": "quality",
                            "description": "7"
                        },
                        {
                            "name": "Product Stock Management Portal",
                            "type": "quality",
                            "description": "3.5"
                        },
                        {
                            "name": "Service Levels and Contract Management",
                            "type": "quality",
                            "description": "14"
                        },
                        {
                            "name": "Sustainability",
                            "type": "quality",
                            "description": "3.5"
                        },
                        {
                            "name": "Community Benefits",
                            "type": "quality",
                            "description": "3.5"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "3 x 12 months optional extensions."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). If the bidder does not hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), The bidder must have the following: Equivalent, documented policy and procedures regarding quality management, endorsed by the Chief Executive Officer, or equivalent. These must include the following documented items relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above -- a policy with set responsibilities, review and improvement procedures, quality management and performance process, workforce training, skills and information process, monitoring arrangements, bidder quality management arrangements, and a process for managing complaints.The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, then the bidder must have the following: Equivalent, regularly reviewed documented policy and procedures regarding environmental management, authorised by the Chief Executive, or equivalent. These must include the following documented processes and arrangements relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above - ensuring effectiveness of measures and reducing impacts, workforce training and skills, checking and reviewing, dealing with waste, and ensuring any suppliers the bidders engages apply appropriate environmental protection measures",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Bidders will be required to have a \"general\" yearly turnover threshold value of 1.5 times the estimated value of the proposed contract , 340,000 GBP, for the last three years prior to the date of proposed contract award. Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations. Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios: -Current Ratio -Quick Ratio -Debtors Turnover Ratio -Return on Assets -Working Capital -Debt to Equity Ratio -Gross Profit Ratio A review of your ratios and audited accounts may be undertaken. In some cases this review may lead to an additional request for further financial information to help clarify any potential issues raised. This information may be used to assess financial sustainability.",
                    "minimum": "Bidders will be required to have a \"general\" yearly turnover threshold value of 1.5 times the estimated value of the proposed contract , 340,000 GBP, for the last three years prior to the date of proposed contract award. The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below: Employer's (Compulsory) Liability: 5 million GBP Public Liability: 5 million GBP Product Liability: 1 million GBP",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Please provide relevant examples of supplies and services carried out during the last three years. (Examples from both public and/or private sector customers and clients may be provided): Bidders will be required to provide two example projects, within the last three years, which demonstrate that they have the relevant experience to deliver the services/supplies fully detailed in this ITT. These projects should be of similar scale and complexity to this contract.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2024-10-07T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
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        },
        "awardPeriod": {
            "startDate": "2024-10-07T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-10-07T12:00:00+01:00"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-2023",
            "name": "University Of Edinburgh",
            "identifier": {
                "legalName": "University Of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House, 9-16 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1HT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1316502759",
                "email": "nshirran@ed.ac.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
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                "classifications": [
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        },
        {
            "id": "GB-FTS-123661",
            "name": "University of Edinburgh",
            "identifier": {
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            },
            "address": {
                "streetAddress": "9-16 Chambers St",
                "locality": "Edinburgh",
                "postalCode": "EH1 1HT",
                "countryName": "United Kingdom"
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    "buyer": {
        "id": "GB-FTS-2023",
        "name": "University Of Edinburgh"
    },
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