Notice Information
Notice Title
Document, Communication & Print Management & Associated goods & services
Notice Description
This framework is for the provision of the agreement of Document, Communication & Print Management, which comprises of 5 Lots, as listed below: Lot 1 Document Management - This lot includes a comprehensive range of document management services to include but not limited to Document Storage, scanning, and secure destruction of records. Lot 2 Communications tools - This lot presents the integration of solutions that is supported by secure and resourceful processes. Tools that assist mailing and document processing tasks that integrate communication with a mixture of traditional systems and innovative ones. The service and tools should provide an efficient, secure, free of error, convenient, and cost-effective method to manage communications via various modes available to the Participating Authorities. Lot 3 External Print Solution - This lot will cover the external printing solutions to include letterhead, leaflets and other design and digital and/or physical printing requirement of the Participating Authorities. Lot 4 Print Management - This lot presents a comprehensive solution to optimise printing infrastructure, streamline workflows and reduce costs. This gives Participating Authorities the opportunity to outsource the management of their printing devices while benefitting from expert support and guidance in print management. Lot 5 Aggregation of lot option (1-4) - For Participating Authorities that have a requirement for more than one lot, out of lots 1, 2, 3 and 4 wishes to run a competitive exercise for a sole award.
Lot Information
Lot Lot 1 Document Management
This lot includes a comprehensive range of document management services to include but not limited to Document Storage, scanning, and secure destruction of records.
Options: This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.
Renewal: The framework will run for 48 months at the end of the period HTE will decide on the renewal.
Lot 2 Communications toolsThis lot presents the integration of solutions that is supported by secure and resourceful processes. Tools that assist mailing and document processing tasks that integrate communication with a mixture of traditional systems and innovative ones. The service and tools should provide an efficient, secure, free of error, convenient, and cost-effective method to manage communications via various modes available to the Participating Authorities.
Renewal: The framework will run for 48 months at the end of the period HTE will decide on the renewal.
Lot 3 External Print SolutionThis lot will cover the external printing solutions to include letterhead, leaflets and other design and digital and/or physical printing requirement of the Participating Authorities.
Renewal: The framework will run for 48 months at the end of the period HTE will decide on the renewal.
Lot 4 Print ManagementThis lot presents a comprehensive solution to optimise printing infrastructure, streamline workflows and reduce costs. This gives Participating Authorities the opportunity to outsource the management of their printing devices while benefitting from expert support and guidance in print management.
Renewal: The framework will run for 48 months at the end of the period HTE will decide on the renewal.
Lot 5 Aggregation of lot option (1-4)For Participating Authorities that have a requirement for more than one lot, out of lots 1, 2, 3 and 4 wishes to either direct award or run a competitive exercise for a sole award. The aggregation of Lot operates as a managed service refers to the transfer of certain operational and administrative tasks that would otherwise be performed by the Participating Authority, from a Participating Authority to a third-party professional service provider in order for the Participating Authority to achieve its objectives. The service provider will have the contractual responsibility for the planning, deployment, delivery and management of the service, this may also include personnel and physical labour, equipment, systems and software, infrastructure and supplies, health and safety and administration and other associated services linked to the delivery and smooth running of the service. Prime Vendor and Subcontractor arrangements: Tenderers bidding for this Lot are not mandated to supply every element of the requirements directly and can appoint subcontractors thus making the Tenderer a Prime Vendor. The Prime Vendor may appoint a subcontractor who has been awarded to any of the Lots, mentioned above. By appointing a subcontractor(s), the Prime Vendor accepts full responsibility of their subcontractor(s). This Lot will only operate via mini competition process, service providers can compete and provide accurate bids for Participating Authorities bespoke requirements
Renewal: The framework will run for 48 months at the end of the period HTE will decide on the renewal.
Lot Lot 2 Communications toolsThis lot presents the integration of solutions that is supported by secure and resourceful processes. Tools that assist mailing and document processing tasks that integrate communication with a mixture of traditional systems and innovative ones.
Options: This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.
Lot Lot 3 External Print SolutionThis lot will cover the external printing solutions to include letterhead, leaflets and other design and digital and/or physical printing requirement of the Participating Authorities.
Options: This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.
Lot Lot 4 Print ManagementThis lot presents a comprehensive solution to optimise printing infrastructure, streamline workflows and reduce costs.
Options: This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.
Lot Lot 5 Aggregation of lot option (1-4)For Participating Authorities that have a requirement for more than one lot, out of lots 1, 2, 3 and 4 wishes to either direct award or run a competitive exercise for a sole award.
Options: This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0498c8
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/000269-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
22 - Printed matter and related products
30 - Office and computing machinery, equipment and supplies except furniture and software packages
63 - Supporting and auxiliary transport services; travel agencies services
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
22000000 - Printed matter and related products
30232100 - Printers and plotters
63120000 - Storage and warehousing services
72512000 - Document management services
79571000 - Mailing services
79800000 - Printing and related services
79810000 - Printing services
79811000 - Digital printing services
Notice Value(s)
- Tender Value
- £75,000,000 £10M-£100M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £75,000,000 £10M-£100M
Notice Dates
- Publication Date
- 7 Jan 20251 years ago
- Submission Deadline
- 8 Oct 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 10 Dec 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Active, Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HEALTHTRUST EUROPE LLP (HTE) ACTING ON BEHALF OF
- Contact Name
- Not specified
- Contact Email
- sheron.crystal@htepg.com
- Contact Phone
- +44 08458875000
Buyer Location
- Locality
- EDGBASTON, BIRMINGHAM
- Postcode
- B15 1NU
- Post Town
- Birmingham
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG31 Birmingham
- Delivery Location
- Not specified
-
- Local Authority
- Birmingham
- Electoral Ward
- Edgbaston
- Westminster Constituency
- Birmingham Edgbaston
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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