Notice Information
Notice Title
Printed Forms
Notice Description
Procurement for Health Boards, Trusts and Special Health Authorities across NHS Wales are reliant on the availability and access of various printed forms which are crucial to maintaining service continuity. There are currently 39 All-Wales forms available.
Lot Information
Lot Lot 1 Document Management
This lot includes a comprehensive range of document management services to include but not limited to Document Storage, scanning, and secure destruction of records.
Options: This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.
Renewal: The framework will run for 48 months at the end of the period HTE will decide on the renewal.
Child Record FoldersA mini competition for an All Wales Printed Forms contract let via HealthTrust Europe's 'External Print and Digital Services' framework.
Renewal: The framework will run for 48 months at the end of the period HTE will decide on the renewal.
Lot 3 External Print SolutionThis lot will cover the external printing solutions to include letterhead, leaflets and other design and digital and/or physical printing requirement of the Participating Authorities.
Renewal: The framework will run for 48 months at the end of the period HTE will decide on the renewal.
Lot 4 Print ManagementThis lot presents a comprehensive solution to optimise printing infrastructure, streamline workflows and reduce costs. This gives Participating Authorities the opportunity to outsource the management of their printing devices while benefitting from expert support and guidance in print management.
Renewal: The framework will run for 48 months at the end of the period HTE will decide on the renewal.
Lot 5 Aggregation of lot option (1-4)For Participating Authorities that have a requirement for more than one lot, out of lots 1, 2, 3 and 4 wishes to either direct award or run a competitive exercise for a sole award. The aggregation of Lot operates as a managed service refers to the transfer of certain operational and administrative tasks that would otherwise be performed by the Participating Authority, from a Participating Authority to a third-party professional service provider in order for the Participating Authority to achieve its objectives. The service provider will have the contractual responsibility for the planning, deployment, delivery and management of the service, this may also include personnel and physical labour, equipment, systems and software, infrastructure and supplies, health and safety and administration and other associated services linked to the delivery and smooth running of the service. Prime Vendor and Subcontractor arrangements: Tenderers bidding for this Lot are not mandated to supply every element of the requirements directly and can appoint subcontractors thus making the Tenderer a Prime Vendor. The Prime Vendor may appoint a subcontractor who has been awarded to any of the Lots, mentioned above. By appointing a subcontractor(s), the Prime Vendor accepts full responsibility of their subcontractor(s). This Lot will only operate via mini competition process, service providers can compete and provide accurate bids for Participating Authorities bespoke requirements
Renewal: The framework will run for 48 months at the end of the period HTE will decide on the renewal.
Lot Lot 2 Communications toolsThis lot presents the integration of solutions that is supported by secure and resourceful processes. Tools that assist mailing and document processing tasks that integrate communication with a mixture of traditional systems and innovative ones.
Options: This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.
Lot Lot 3 External Print SolutionThis lot will cover the external printing solutions to include letterhead, leaflets and other design and digital and/or physical printing requirement of the Participating Authorities.
Options: This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.
Lot Lot 4 Print ManagementThis lot presents a comprehensive solution to optimise printing infrastructure, streamline workflows and reduce costs.
Options: This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.
Lot Lot 5 Aggregation of lot option (1-4)For Participating Authorities that have a requirement for more than one lot, out of lots 1, 2, 3 and 4 wishes to either direct award or run a competitive exercise for a sole award.
Options: This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.
Printed FormsModification to add print and supply of Paediatric Falls Risk Assessment and the Red Books (child health records).
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0498c8
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/062358-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Goods
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
22 - Printed matter and related products
30 - Office and computing machinery, equipment and supplies except furniture and software packages
63 - Supporting and auxiliary transport services; travel agencies services
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
22000000 - Printed matter and related products
22458000 - Bespoke printed matter
30232100 - Printers and plotters
63120000 - Storage and warehousing services
72512000 - Document management services
79571000 - Mailing services
79800000 - Printing and related services
79810000 - Printing services
79811000 - Digital printing services
Notice Value(s)
- Tender Value
- £75,000,000 £10M-£100M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £77,610,513 £10M-£100M
Notice Dates
- Publication Date
- 2 Jul 20261 months ago
- Submission Deadline
- 8 Oct 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 10 Dec 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Active, Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Additional Buyers
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF15 7QZ
- Postcode Area
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL51 Central Valleys and Bridgend
- Delivery Location
- TLL Wales
-
- Local Authority
- Rhondda Cynon Taf
- Electoral Ward
- Taff's Well
- Westminster Constituency
- Cardiff North
Supplier Information
- Number of Suppliers
- 19
- Supplier Names
Allied Publicity Services (Manchester) Limited
CONTINUOUS DATAPRINT (U.K.) LTD, T/As: CDP Print Management
Chetham House Limited T/A SF Taylor
Collector Set Printers Limited
Continuous Dataprint (UK) Limited
Corporate Document Services Limited
Further Information
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.