Award

ISO 11 Incinerator Life Extension Project - WP 5 Refractory Replacement

THE PIRBRIGHT INSTITUTE

This public procurement record has 2 releases in its history.

Award

21 Feb 2025 at 15:12

Tender

09 Sep 2024 at 14:15

Summary of the contracting process

The Pirbright Institute, located in Woking, Surrey, has completed the procurement process for the "ISO 11 Incinerator Life Extension Project - WP 5 Refractory Replacement." This project involves the detailed design, supply, delivery, installation, and curing of a new refractory lining for the primary and secondary combustion chambers of an incinerator. The contract was officially awarded to Fuel Conservation Services Limited on 9 December 2024, with a total contract value of £454,525. The procurement process, classified under CPV code 42320000 (waste incinerators), followed an open procedure and was managed through an active tender stage that began on 11 October 2024 and concluded with the award stage. The planned contract period is from 19 November 2024 until 31 December 2025.

This tender offers significant opportunities for business growth, especially for companies specialising in refractory materials, incineration technology, and construction services. The contract involves extensive engineering design, supply of materials, deconstruction, installation, and management of subcontractors. Companies experienced in handling complex, technically demanding projects in the waste management and incineration sectors, particularly those capable of providing comprehensive solutions from design to completion, will find this project particularly suitable. Furthermore, businesses based in the Surrey region or with a track record of working on large-scale, high-reliability projects for research institutes will be well-positioned to benefit from this opportunity.

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Notice Title

ISO 11 Incinerator Life Extension Project - WP 5 Refractory Replacement

Notice Description

Design and Build of Work re. Incinerator Kiln Refractory Lining replacement for the Primary and Secondary Combustion Chambers. The scope of works will involve: * Detailed design and configuration of the new refractory lining and anchors based on the existing plant, drawings and documentation. * Supply and delivery of all refractory materials and anchors including any materials used for forming, moulding, and support structure (e.g. wood, polystyrene) and 1 tonne waste bags with sealable tops. * Deconstruction of existing refractory lining and Anchors (Disposal of waste by others) * Installation of the new anchors and refractory lining as per agreed detailed design. * Management of drying out and curing of the lining. * Management of all subcontractors employed by the supplier to complete these works. * Submission of O&M containing all required details as per PIF and separate section to provide information needed for the Health and Safety File. Please see Contract Scope section in ITT document.

Lot Information

Lot 1

The contract is for a single supplier to provide Design and Build of Work Package 5 - Incinerator Kiln Refractory Lining Upgrade to the Primary and Secondary Combustion Chambers, as per the user requirement specification (URS) for The Pirbright Institute (Pirbright), Ash Road, Pirbright, Surrey, GU24 0NF. The scope of this contract is to replace the Kiln Refractory Lining for the Primary and Secondary Incinerator Chambers to ensure that the ISO 11 incinerator remains available to operate, safe, reliable and will serve the building for a minimum of 10 years. The scope of works will involve: * Detailed design and configuration of the new refractory lining and anchors based on the existing plant, drawings and documentation. * Supply and delivery of all refractory materials and anchors. o This would include any materials used for forming, moulding, and support structure (e.g. wood, polystyrene) and 1 tonne waste bags with sealable tops. * Deconstruction of existing refractory lining and Anchors (Disposal of waste by others) * Installation of the new anchors and refractory lining as per agreed detailed design. * Management of drying out and curing of the lining. * Management of all subcontractors employed by the supplier to complete these works. * On completion, an O&M is to be submitted which provides details of works from design to completion. The O&M should include all relevant items shown in the PIF and a separate section which provides details of the following o Brief Description of the works being carried out. o Project Risk Assessment. o Key structural principals. o Hazardous materials used. o Information on the future removal of installed plant. o H&S information about equipment provided for cleaning or maintaining installed plant. o The nature, location and markings of significant services. o Information and as built drawings of buildings, plant and equipment. o Step by step activities to carry out the works. o Lesson Learnt, challenges met and how they were overcome. o Details on how the curing burners are set up and how the ventilation and ID fans are set up to draw away the heat. * As part of the works, the supplier should also provide the following: o Provision to ensure safe access and egress to confined spaces (Gas monitors, Rescue Personnel, Outside Watchman, etc) o All provisions for the deconstruction, installation and drying / curing of the refractory, including but not limited to: All necessary machinery and equipment required for the works. Provision of lighting in the individual plant sections. Provision of transport vehicles required for the works which is not listed as part of the CDM site below. Provision of weather protection for any equipment and materials used/stored outside. Air compressor and fuel. Extraction fans and filtration to minimise dust generation within area of works. All PPE required for safe working during all works. Equipment and fuel required for drying and curing of the refractory lining. Recommend diesel burner as gas would be difficult to arrange on site. A CDM Construction site will be set up as part of the overall project which will provide for the following: * Site Supervision * HERRAS fencing and appropriate signage around CDM area * Site Office * Welfare Office including changing areas * Waste skips * Scissor lift * Fork-lift truck / telehandler * CDM documentation / inductions / daily logs / management of RAMS Additional information: As part of the tender, the supplier is to provide option costs and timescales for the following: * Completion of both chambers within a single visit based on normal working hours only. * Completion of both chambers within a single visit based on normal and extended working hours. * Completion of both chambers over two visits (i.e. one chamber per visit) based on normal working hours only. * Completion of both chambers over two visits (i.e. one chamber per visit) based on normal and extended working hours.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04994a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006885-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

51 - Installation services (except software)

71 - Architectural, construction, engineering and inspection services


CPV Codes

42320000 - Waste incinerators

44192000 - Other miscellaneous construction materials

45000000 - Construction work

51135110 - Installation services of waste incinerators

71310000 - Consultative engineering and construction services

71320000 - Engineering design services

Notice Value(s)

Tender Value
£405,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£454,525 £100K-£500K

Notice Dates

Publication Date
21 Feb 20251 years ago
Submission Deadline
11 Oct 2024Expired
Future Notice Date
Not specified
Award Date
9 Dec 20241 years ago
Contract Period
19 Nov 2024 - 31 Dec 2025 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Not specified
Contact Email
procurement.department@pirbright.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ25 West Surrey

Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

FUEL CONSERVATION SERVICES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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