Planning

Cloud Based Computerized Maintenance Management System

NATIONAL LIBRARY OF SCOTLAND

This public procurement record has 1 release in its history.

Planning

16 Sep 2024 at 11:05

Planning Notice
Summary of the contracting process

The National Library of Scotland is currently in the planning stage for a procurement exercise to acquire a cloud-based Computerized Maintenance Management System (CMMS) that includes service desk capabilities. This system must be compatible with tablet devices and integrate seamlessly with SFG20 via API. Located at George IV Bridge, Edinburgh, this initiative is aimed at replacing the existing system by March 2025, with the new contract anticipated to last between 5-10 years. The procurement falls under the 'goods' industry category, specifically targeting 'Industry specific software package,' with a budget of £150,000. Key deadlines include feedback submission by 24 October 2024 and a future notice expected on 20 December 2024. Interested parties should direct their responses to Neil Brown, Procurement and Contracts Officer.

This tender offers significant opportunities for businesses specializing in advanced maintenance management software solutions, particularly those with experience in cloud-based platforms and API integrations. Companies equipped to deliver state-of-the-art CMMS solutions that provide commercial 'Best Value' and foster structured and positive relationships with the Library would find this opportunity lucrative. The contract’s long-term nature, spanning 5-10 years, ensures a sustainable growth avenue for businesses adept in this niche, positioning them to establish a key partnership with the National Library of Scotland.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Cloud Based Computerized Maintenance Management System

Notice Description

The National Library of Scotland ("the Library") is planning a procurement exercise for a cloud based Computerized Maintenance Management System (CMMS) that includes service desk capabilities. The system must be compatible with tablet devices and able to integrate seamlessly with SFG20 via API. At this point the Library is seeking feedback from the industry to determine best practice in providing the appropriate product to deliver on the Library's requirements. The Library requires to demonstrate not only commercial "Best Value", but also acknowledge the importance for structured, open and positive working relationships that will deliver a positive experience for all involved. The Library currently uses ShireSystem's cloud base Pirana and the contract is coming to an end in May 2025. It is anticipated that a new CMMS system will be required to replace the old one by March 2025 and will run for 5 - 10 years.

Lot Information

Lot 1

The National Library of Scotland ("the Library") is planning a procurement exercise for a cloud based Computerized Maintenance Management System (CMMS) that includes service desk capabilities. The system must be compatible with tablet devices and able to integrate seamlessly with SFG20 via API. At this point the Library is seeking feedback from the industry to determine best practice in providing the appropriate product to deliver on the Library's requirements. The Library requires to demonstrate not only commercial "Best Value", but also acknowledge the importance for structured, open and positive working relationships that will deliver a positive experience for all involved. The Library currently uses ShireSystem's cloud base Pirana and the contract is coming to an end in May 2025. It is anticipated that a new CMMS system will be required to replace the old one by March 2025 and will run for 5 - 10 years. Additional information: Please note this Notice is not a Call for Competition. Any future opportunities related to this requirement may be published on Public Contracts Scotland (PCS). By issuing this Request for Information (RFI), the Library does not make any commitment to procure any of the stated services. No other tender documentation is available at this time.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-049b1d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029533-2024
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Sep 20241 years ago
Submission Deadline
Not specified
Future Notice Date
20 Dec 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NATIONAL LIBRARY OF SCOTLAND
Contact Name
Ramon Garcia Lopez
Contact Email
r.garcia@nls.uk
Contact Phone
+44 1316233700

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-049b1d-2024-09-16T12:05:51+01:00",
    "date": "2024-09-16T12:05:51+01:00",
    "ocid": "ocds-h6vhtk-049b1d",
    "description": "If you are interested in participating in this RFI for the above mentioned service it would be appreciated if you could provide your views and comments by completing the questionnaire at Appendix A and return it direct to Neil Brown, Procurement and Contracts Officer by 12 noon on 24 October 2024 n.brown@nls.uk using the title \"Planned Procurement - Cloud Based Computerized Maintenance Management System PIN PURPOSE As a means of determining the procurement strategy, giving consideration to how the contract should be packaged to comply with the public procurement legislation and scope of requirement, the purpose of the RFI is to seek views and information from the marketplace within the areas set out in this RFI. We are looking for guidance in respect of the overall process, but in the first instance we are looking for direction in relation to present market and industry perceptions as to what is available for the Library's specific needs. Information provided in response to this RFI will be used in the development of the procurement strategy and determining the scope, ensuring that any procurement route subsequently selected is attractive to the marketplace and provides a competitive tendering environment for the delivery of the requirement. No single response will define the procurement strategy in totality, responses will however be used to inform the approach to market. It is the sole discretion of the Library to use or disregard information, comments etc. provided in respect of any response and or future correspondence when compiling tender documentation. This RFI summarises certain aspects of the scope of requirement and potential tender exercise. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=778124. (SC Ref:778124)",
    "initiationType": "tender",
    "tender": {
        "id": "2024.25.007",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Cloud Based Computerized Maintenance Management System",
        "status": "planned",
        "classification": {
            "scheme": "CPV",
            "id": "48100000",
            "description": "Industry specific software package"
        },
        "mainProcurementCategory": "goods",
        "description": "The National Library of Scotland (\"the Library\") is planning a procurement exercise for a cloud based Computerized Maintenance Management System (CMMS) that includes service desk capabilities. The system must be compatible with tablet devices and able to integrate seamlessly with SFG20 via API. At this point the Library is seeking feedback from the industry to determine best practice in providing the appropriate product to deliver on the Library's requirements. The Library requires to demonstrate not only commercial \"Best Value\", but also acknowledge the importance for structured, open and positive working relationships that will deliver a positive experience for all involved. The Library currently uses ShireSystem's cloud base Pirana and the contract is coming to an end in May 2025. It is anticipated that a new CMMS system will be required to replace the old one by March 2025 and will run for 5 - 10 years.",
        "value": {
            "amount": 150000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The National Library of Scotland (\"the Library\") is planning a procurement exercise for a cloud based Computerized Maintenance Management System (CMMS) that includes service desk capabilities. The system must be compatible with tablet devices and able to integrate seamlessly with SFG20 via API. At this point the Library is seeking feedback from the industry to determine best practice in providing the appropriate product to deliver on the Library's requirements. The Library requires to demonstrate not only commercial \"Best Value\", but also acknowledge the importance for structured, open and positive working relationships that will deliver a positive experience for all involved. The Library currently uses ShireSystem's cloud base Pirana and the contract is coming to an end in May 2025. It is anticipated that a new CMMS system will be required to replace the old one by March 2025 and will run for 5 - 10 years. Additional information: Please note this Notice is not a Call for Competition. Any future opportunities related to this requirement may be published on Public Contracts Scotland (PCS). By issuing this Request for Information (RFI), the Library does not make any commitment to procure any of the stated services. No other tender documentation is available at this time.",
                "status": "planned"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "57 George IV Bridge, Edinburgh EH1 1EW"
                },
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2024-12-20T00:00:00Z",
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "coveredBy": [
            "GPA"
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-9417",
            "name": "National Library of Scotland",
            "identifier": {
                "legalName": "National Library of Scotland"
            },
            "address": {
                "streetAddress": "George IV Bridge",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH1 1EW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ramon Garcia Lopez",
                "telephone": "+44 1316233700",
                "email": "r.garcia@nls.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.nls.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "NATIONAL_AGENCY",
                        "description": "National or federal agency/office"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "08",
                        "description": "Recreation, culture and religion"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-9417",
        "name": "National Library of Scotland"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000778124"
        }
    ],
    "language": "en"
}