Tender

Planning and Building Control Software

DELT SHARED SERVICES LIMITED

This public procurement record has 1 release in its history.

Tender

17 Sep 2024 at 10:56

Tender Notice
Summary of the contracting process

Plymouth City Council (PCC), supported by their strategic IT partner Delt Shared Services, has initiated an active tender process under the Open procedure to select a provider for a comprehensive Planning and Building Control Software. This procurement effort, valued at GBP 250,000, falls under the "Software package and information systems" industry category and aims to provide a modern replacement for the council's existing system. The new software will manage various functionalities including planning applications, building control, and highways-related tasks. Interested parties are invited to submit their tenders electronically by 1st November 2024, with the contract commencing in July 2025 for an initial 5-year period. Key deadlines include the bid opening on 1st November 2024 at 12:30 PM.

This tender presents a significant opportunity for software development companies specialising in local government solutions, particularly those with expertise in planning, building control, and integrated administrative solutions. The comprehensive nature of the contract, combined with the potential for additional extensions, highlights the long-term investment PCC is making in this area. Businesses capable of delivering robust, scalable, and user-friendly systems with strong integration capabilities will find this tender highly advantageous. The procurement focus on Most Economically Advantageous Tender (MEAT) criteria ensures that value for money, alongside functionality and efficiency, will be prioritised, creating ample opportunities for firms that excel in delivering comprehensive and cost-effective software solutions.

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Notice Information

Notice Title

Planning and Building Control Software

Notice Description

Plymouth, a dynamic city on England's south coast, is renowned for its rich maritime heritage and evolving urban landscape. As the city grows, Plymouth City Council (PCC) faces the challenge of maintaining efficient administrative and regulatory services. Currently, the council utilises a comprehensive software system to manage planning, building control and other regulatory services. However, with the demands of a modernising city, PCC recognises the need for an updated system that can better support its operations and enhance service delivery to its customers and residents. The requirements for a comprehensive system designed to manage pre-application planning, planning applications, planning appeals, planning enforcement, building control applications, building control enforcement and highways-related functionalities. The goal of this system is to streamline processes, enhance user experience, ensure data security, and provide robust reporting capabilities. Delt Shared Services, a strategic partner of Plymouth City Council, plays a crucial role in managing and supporting the council's IT infrastructure. Recognising the limitations of the current software, Delt Shared Services has advised PCC on the necessity of transitioning to a new system that can more effectively handle the city's administrative needs. This collaborative approach ensures that the council's requirements are thoroughly understood and addressed, leading to a more streamlined and efficient process for all stakeholders involved. To achieve this transition, Plymouth City Council, with the support of Delt Shared Services, is initiating a tender process to identify the most suitable replacement for their current software. The objective is to procure a system based on the Most Economically Advantageous Tender (MEAT) criteria, ensuring that the selected solution provides the best value for money while meeting the council's operational needs. This process will involve a thorough evaluation of potential systems, considering factors such as functionality, scalability, and cost-effectiveness, to ensure that the new system will effectively support PCC's objectives and contribute to the city's continued growth and development.

Lot Information

Lot 1

We are seeking to appoint a provider for a comprehensive planning and building control management software, commencing in July 2025 for a 5-year period. A mobilisation phase will be required leading up to the go-live date to ensure full system readiness and seamless delivery. Key Deliverables Planning Management: The system must support efficient management of statutory planning processes, including pre-application inquiries, applications, appeals, and enforcement. It should automate online submissions, data entry, document validation, and payment processing. Integration with third-party platforms such as the Planning Portal, Microsoft 365, and GIS is essential. Public access must enable users to search, track, and comment on applications, with live performance dashboards for monitoring. Building Control: The system must facilitate end-to-end management of building control applications, compliance, enforcement, and dangerous structures. It should automate task generation, notifications, fee tracking, and inspection record management. Integration with the Building Safety Regulator is required, along with secure document handling and data exports. Highway Management: The software must manage Highway Legal Agreements, including Section 278 and 38 Agreements. It should automate bond calculations, track the legal process, and integrate with planning and GIS systems. System Constraints The system must be user-friendly, require minimal training for basic tasks, and avoid single points of failure. End-to-end functionality must be achieved without relying on multiple systems.

Renewal: Two one year extensions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-049b71
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029666-2024
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20241 years ago
Submission Deadline
1 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DELT SHARED SERVICES LIMITED
Contact Name
Mr Andrew Blackmoor
Contact Email
andrew.blackmoor@deltservices.co.uk
Contact Phone
+44 1752581864

Buyer Location

Locality
PLYMOUTH
Postcode
PL6 5QZ
Post Town
Plymouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK41 Plymouth
Delivery Location
TLK South West (England)
Local Authority
Plymouth
Electoral Ward
Moor View
Westminster Constituency
Plymouth Moor View

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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