Contract Timeline

Publication Date

4th December 2024 13:27:13 PM

Tender Deadline

17th January 2025 12:00:00 PM   Expired

Contract Summary

The Ministry of Justice (MoJ) wishes to award a contract for the provision of Workplace Services Management (WSM) as part of the Property Transformation Programme (PTP). The Workplace Services Management (WSM) Contractor is a new role that will support the MoJ to effectively monitor and report on the delivery of services across the Buyer Premises. The WSM will ensure that the Property Directorate has the required functions and capabilities in place to support the commencement of services under the new total facilities management (TFM) contract(s) from October 2026 (see further II.2.4 below). Workplace Services Management will be a managed service that provides the following key capabilities:    Integrated Digital System and management of a Common Data Environment  Performance Management, Analysis and Reporting  Innovation, technology and data  Workplace Support Services  Assurance and Compliance  Contingency Planning and Disaster Recovery  Asset Management  Sustainability and Social Value   Projects and Project Management  PTP (of which Workplace Services Management is part) is planning to transform FM across the full HMPPS estate, which includes Prison, Probation and HMPPS Premises. PTP may also be rolled out to any other MoJ estate, including potentially HMCTS estate in future.   The role of the WSM Contractor will therefore be required to support any and all such estate. The Authority intends to award the WSM Contract in November 2025, with an expectation of an In Service Date of July 2026. These dates are indicative. The Authority reserves the right to award the Contract on the basis of the initial tender, without any negotiation. The Authority does not intend to hold negotiations as part of this Procurement, but the Authority reserves the right to negotiate if, in its sole discretion, it considers this necessary. See also the procurement documents regarding the Authority's right to hold clarificatory meetings.

Contract Details

Open Contracting ID

ocds-h6vhtk-049c75

Publication Source

Find a Tender Service

Procurement Stage

Tender

Procurement Method

Selective

Procurement Method Details

Competitive Procedure With Negotiation

Procurement Category

Services

Tender Suitability

Framework / DPS

Contract Classification

CPV Code(s)

70000000

CPV Division(s)

70 - Real estate services

Awarding Authority

MINISTRY OF JUSTICE

Buyer Name

Buyer Email

PTP@justice.gov.uk

Buyer Phone

+44 02033343555

Buyer Address

102 Petty France

London

SW1H 9AJ

United Kingdom

Contract Timeline

Publication Date

20th September 2024 08:35:42 AM

Contract Summary

The purpose of this Prior Information Notice (PIN) is to inform the market of a potential opportunity for the provision of Workplace Services Management (WSM) and the Ministry of Justice’s (MoJ) intention to engage with potential providers through a Preliminary Market Engagement (PME) event and subsequent PME activities. The publication of this early engagement opportunity is a voluntary publication and does not represent a commitment by the MoJ to initiate, run or complete a full procurement competition in relation to a contract for the services described. Workplace Services Management will be a managed service that provides the following key capabilities: • Integrated Digital System and management of a Common Data Environment • Performance Management, Analysis and Reporting • Innovation, technology and data • Workplace Support Services • Assurance and Compliance • Contingency Planning and Disaster Recovery • Asset Management • Sustainability and Social Value • Projects and Project Management The Property Transformation Programme (PTP) is planning to transform Facilities Management (FM) across the full HMPPS Prison and Probation estate. PTP may also be rolled out to any other MoJ estate, including potentially HMCTS estate in future. MoJ's estate is continually changing, including in terms of the buildings forming part of the estate and the number and location of those buildings, and will continue to change from the start of and during the life of the contract. PTP is intended to be flexible to accommodate such changes and all buildings within the general description above forming part of MoJ's estate from time to time are potentially within scope of the WSM contract. Without the provision of Facilities Management (FM), our buildings would not be secure, safe, or operational and would therefore not comply with mandatory and statutory requirements. This could put the safety of offenders and MoJ staff, colleagues and stakeholders at risk and result in severe reputational damage for the MoJ and wider government. The current, integrator/in house, FM supplier and MoJ model will be replaced by a new operating model comprising WSM, TFM and the MoJ for the delivery and management of FM services and related activities. The intended five TFM contracts will be competed and procured under a separate procurement exercise. It is the MoJ intention that the TFM requirement will be competed under Crown Commercial Service (CCS) framework RM6232 Facilities Management and Workplace Services. The indicative launch date for the TFM procurement is Nov 24. Continued below.

Contract Details

Open Contracting ID

ocds-h6vhtk-049c75

Publication Source

Find a Tender Service

Procurement Stage

Planning

Procurement Method

N/A

Procurement Method Details

N/A

Procurement Category

Services

Tender Suitability

Framework / DPS

Contract Classification

CPV Code(s)

70000000

CPV Division(s)

70 - Real estate services

Awarding Authority

MINISTRY OF JUSTICE

Buyer Name

Buyer Email

PTP@justice.gov.uk

Buyer Phone

+44 02033343555

Buyer Address

102 Petty France

London

SW1H 9AJ

United Kingdom