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Property Transformation Programme - Workplace Services Management

Ministry of Justice

This public procurement record has 3 releases in its history.

Award

20 Aug 2026 at 16:54

Award Notice
Tender

04 Dec 2024 at 13:27

Tender Notice
Planning

20 Sep 2024 at 09:35

Planning Notice
Summary of the contracting process

The Ministry of Justice procured Workplace Services Management as part of its Property Transformation Programme. The service is a national client-side property and facilities management partner for the Ministry’s estate, including prisons, probation facilities and other HMPPS premises, with potential application to other Ministry estates such as HMCTS. The work supports monitoring and reporting of facilities management delivery and the transition to a new operating model involving Workplace Services Management, total facilities management suppliers and the Ministry. Scope includes a common data environment and integrated digital system, performance analysis and reporting, technology and data, workplace support, assurance and compliance, contingency planning, asset management, sustainability and social value, projects and project management. Delivery is across the United Kingdom.

The procurement has been awarded and the resulting contract is active. Kellogg Brown & Root Limited was selected, and the contract was signed on 22 July 2026. The contract value is £187,970,000 including VAT. The estimated procurement value was £340,000,000, while the stated five-year initial-term estimate was £135,692,857 including VAT and the optional two-year extension estimate was £54,277,142 including VAT. The process used a selective competitive procedure with negotiation, with four electronic bids received. The submission deadline was 17 January 2025 at 12:00. Evaluation comprised technical questions at 70%, collaborative and behavioural assessment at 20%, social value at 10%, and price using the stated evaluation methodology. One lot was used.

This outcome indicates demand for a large, national workplace and facilities management integrator able to operate across a complex justice estate and coordinate with total facilities management suppliers. Credible competitors would need strong client-side facilities management, service assurance and compliance capability, supported by experience of monitoring supply-chain performance and reporting to a central public-sector client. The requirement also favours organisations able to design and manage common data environments, integrate supply-chain data, develop digital architecture and provide software, analytics, asset management and project-management capability. Relevant strength in resilience, disaster recovery, sustainability, social value and workplace support would be important. The competition attracted four bids, and the selected supplier was a large organisation. Suppliers should also account for the Ministry’s restriction on combining this role with certain total facilities management contracts.

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Notice Information

Notice Title

Property Transformation Programme - Workplace Services Management

Notice Description

The Ministry of Justice (MoJ) wishes to award a contract for the provision of Workplace Services Management (WSM) as part of the Property Transformation Programme (PTP). The Workplace Services Management (WSM) Contractor is a new role that will support the MoJ to effectively monitor and report on the delivery of services across the Buyer Premises. The WSM will ensure that the Property Directorate has the required functions and capabilities in place to support the commencement of services under the new total facilities management (TFM) contract(s). The Contract Value referred to below is Ministry of Justice's current best estimate of anticipated spend under the contract containing certain allowances for indexation and other matters. It is not intended to act so as to limit, for contract modification purposes, the estimated value set out in the Contract Notice. Workplace Services Management will be a managed service that provides the following key capabilities: Integrated Digital System and management of a Common Data Environment Performance Management, Analysis and Reporting Innovation, technology and data Workplace Support Services Assurance and Compliance Contingency Planning and Disaster Recovery Asset Management Sustainability and Social Value Projects and Project Management PTP (of which Workplace Services Management is part) is planning to transform FM across the full HMPPS estate, which includes Prison, Probation and HMPPS Premises. PTP may also be rolled out to any other MoJ estate, including potentially HMCTS estate in future. The role of the WSM Contractor will therefore be required to support any and all such estate. The Contract will have a five (5) year Initial Term from the WSM In Service Date (ISD) (therefore excludes the Mobilisation Period between the Effective Date and the ISD), with the option to extend beyond the end of the Initial Term for a further period of up to two (2) years, in increments at the Authority's sole discretion. The extension option is exercisable at the Authority's sole discretion. The value of the initial term of five (5) years is PS135,692,857 inc VAT. The value of the two year extension option exercisable at the Authority's sole discretion is PS54,277,142 inc VAT.

Lot Information

Lot 1

The WSM Procurement is for a national client-side partner who will enhance MoJ capabilities. The WSM Contractor will also provide a digital solution to integrate the data from the supply chain and provide the data to MoJ. The WSM Contractor will work closely with MoJ to develop the digital architecture and the development of data flows across the supply chain. The current, integrator/in house, FM supplier and MoJ model will be replaced by a new operating model comprising WSM, TFM and the MoJ for the delivery and management of FM services and related activities.

Options: The Contract will have a five (5) year Initial Term from the WSM In Service Date (ISD) (therefore excludes the Mobilisation Period between the Effective Date and the ISD), with the option to extend beyond the end of the Initial Term for a further period of up to two (2) years, in increments at the Authority's sole discretion. The extension option is exercisable at the Authority's sole discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-049c75
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079659-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

48 - Software package and information systems

50 - Repair and maintenance services

70 - Real estate services

71 - Architectural, construction, engineering and inspection services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

32420000 - Network equipment

32423000 - Network hubs

32580000 - Data equipment

48170000 - Compliance software package

48331000 - Project management software package

48332000 - Scheduling software package

48333000 - Contact management software package

48420000 - Facilities management software package and software package suite

48613000 - Electronic data management (EDM)

50312300 - Maintenance and repair of data network equipment

70000000 - Real estate services

70332200 - Commercial property management services

71248000 - Supervision of project and documentation

71356300 - Technical support services

71620000 - Analysis services

72000000 - IT services: consulting, software development, Internet and support

72212170 - Compliance software development services

72212331 - Project management software development services

72212732 - Data security software development services

72224000 - Project management consultancy services

72224200 - System quality assurance planning services

72225000 - System quality assurance assessment and review services

72253000 - Helpdesk and support services

72300000 - Data services

72310000 - Data-processing services

72317000 - Data storage services

72514100 - Facilities management services involving computer operation

72514200 - Facilities management services for computer systems development

72514300 - Facilities management services for computer systems maintenance

72800000 - Computer audit and testing services

72900000 - Computer back-up and catalogue conversion services

79313000 - Performance review services

79400000 - Business and management consultancy and related services

79410000 - Business and management consultancy services

79411000 - General management consultancy services

79418000 - Procurement consultancy services

79420000 - Management-related services

79421000 - Project-management services other than for construction work

Notice Value(s)

Tender Value
£340,000,000 £100M-£1B
Lots Value
£340,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
£187,970,000 £100M-£1B

Notice Dates

Publication Date
20 Aug 20266 days ago
Submission Deadline
17 Jan 2025Expired
Future Notice Date
28 Oct 2024Expired
Award Date
22 Jul 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Justice
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1H 9AJ
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Kellogg Brown & Root Limited

Further Information

Open Contracting Data Standard (OCDS)

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