Biomass Boiler Service and Maintenance

Contract Timeline

Publication Date

20th September 2024 09:56:15 AM

Tender Deadline

23rd October 2024 11:00:00 AM   24 days remaining

Contract Summary

The Biomass Boiler Service and Maintenance contract for Buckinghamshire Council spans three years from February 1, 2025, with two possible one-year extensions, totalling up to five years. Covering nine sites across Buckinghamshire, the service provider will deliver high-quality, proactive maintenance, including planned preventative maintenance (PPM) and reactive maintenance, ensuring statutory and regulatory compliance, and maintaining HETAS Certification standards. Key tasks include annual services, interim services, bi-weekly visits, and monthly checks. These PPM visits will involve various configurations for inspecting and maintaining boilers, fuel stores, and associated equipment to ensure optimal performance and compliance. Reactive maintenance requires 24/7 assistance for urgent faults and normal working hours assistance for other faults, categorized by priority with specific rectification periods. The service provider will report on both aspects, detailing performance statistics, compliance rates, and any issues encountered. Additionally, the provider must maintain a single point of contact to manage the contract, logs of servicing requests, tasks, and communication. Performance monitoring ensures continuous improvement and adherence to service standards. The service provider will produce regular performance reports, maintain accurate asset registers, and ensure all statutory and regulatory tests are conducted and documented. This approach supports Buckinghamshire Council’s operational needs, fostering a collaborative environment for efficient and reliable maintenance of their biomass boiler systems. Due to the lack of certainty as to the demand for the Services under this Contract, the Council has estimated the amount that it will spend under this Contract during the Contract Period, (including any possible extension periods) at £470,000. This is only an estimate and the actual spend maybe higher or lower than this figure. The Council is of the opinion that TUPE will not apply.

Contract Details

Open Contracting ID

ocds-h6vhtk-049c84

Publication Source

Find a Tender Service

Procurement Stage

Tender

Procurement Method

Open

Procurement Method Details

Open Procedure

Procurement Category

Services

Tender Suitability

Framework / DPS

Contract Classification

CPV Code(s)

50000000

CPV Division(s)

50 - Repair and maintenance services

Awarding Authority

BUCKINGHAMSHIRE COUNCIL

Buyer Name

Mr Adrian Ratcliff

Buyer Email

adrian.ratcliff@buckinghamshire.gov.uk

Buyer Phone

+44 1296383337

Buyer Address

Walton Street Offices

Aylesbury

HP20 1UA

United Kingdom