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Biomass Boiler Service and Maintenance

Buckinghamshire Council

This public procurement record has 2 releases in its history.

Award

17 Mar 2025 at 10:53

Award Notice
Tender

20 Sep 2024 at 10:56

Tender Notice
Summary of the contracting process

Buckinghamshire Council has issued a tender for the Biomass Boiler Service and Maintenance contract, falling under the "Repair and maintenance services" industry category. This contract, commencing on 1st February 2025 and potentially extending up to a total of five years, covers nine sites across Buckinghamshire. The procurement process is at the Tender stage with a deadline for bid submission on 23rd October 2024. The contract requires a proactive and high-quality maintenance service that includes both planned preventative maintenance (PPM) and reactive maintenance to ensure compliance and optimal performance of biomass boilers and related equipment. The estimated expenditure for this contract period is approximately £470,000, although actual spending may vary.

This tender presents significant growth opportunities for service providers specialising in maintenance and repair services. Companies with a robust track record in PPM and reactive maintenance, as well as experience with biomass boiler systems, will find this contract aligns well with their expertise. The successful bidder will benefit from a stable and long-term engagement with a regional authority, providing not only financial growth but also the potential to showcase their service quality and reliability. Small and medium-sized enterprises (SMEs) proficient in proactive maintenance and regulatory compliance are particularly well-suited to compete, leveraging their agility and expertise to meet the Council’s high standards and performance monitoring requirements.

How relevant is this notice?

Notice Information

Notice Title

Biomass Boiler Service and Maintenance

Notice Description

The Biomass Boiler Service and Maintenance contract for Buckinghamshire Council spans three years from April 1, 2025, with two possible one-year extensions, totalling up to five years. Covering nine sites across Buckinghamshire, the service provider will deliver high quality, proactive maintenance, including planned preventative maintenance (PPM) and reactive maintenance, ensuring statutory and regulatory compliance, and maintaining HETAS Certification standards. Key tasks include annual services, interim services, bi-weekly visits, and monthly checks. These PPM visits will involve various configurations for inspecting and maintaining boilers, fuel stores, and associated equipment to ensure optimal performance and compliance. Reactive maintenance requires 24/7 assistance for urgent faults and normal working hours assistance for other faults, categorized by priority with specific rectification periods. The Page 5 to 8 service provider will report on both aspects, detailing performance statistics, compliance rates, and any issues encountered. Additionally, the provider must maintain a single point of contact to manage the contract, logs of servicing requests, tasks, and communication. Performance monitoring ensures continuous improvement and adherence to service standards. The service provider will produce regular performance reports, maintain accurate asset registers, and ensure all statutory and regulatory tests are conducted and documented. This approach supports Buckinghamshire Council's operational needs, fostering a collaborative environment for efficient and reliable maintenance of their biomass boiler systems. Due to the lack of certainty as to the demand for the Services under this Contract, the Council has estimated the amount that it will spend under this Contract during the Contract Period, (including any possible extension periods) at PS500,000. This is only an estimate and the actual spend maybe higher or lower than this figure. The Council is of the opinion that TUPE will not apply

Lot Information

Lot 1

The Biomass Boiler Service and Maintenance contract for Buckinghamshire Council spans three years from April 1, 2025, with two possible one-year extensions, totalling up to five years. Covering nine sites across Buckinghamshire, the service provider will deliver high quality, proactive maintenance, including planned preventative maintenance (PPM) and reactive maintenance, ensuring statutory and regulatory compliance, and maintaining HETAS Certification standards. Key tasks include annual services, interim services, bi-weekly visits, and monthly checks. These PPM visits will involve various configurations for inspecting and maintaining boilers, fuel stores, and associated equipment to ensure optimal performance and compliance. Reactive maintenance requires 24/7 assistance for urgent faults and normal working hours assistance for other faults, categorized by priority with specific rectification periods. The Page 5 to 8 service provider will report on both aspects, detailing performance statistics, compliance rates, and any issues encountered. Additionally, the provider must maintain a single point of contact to manage the contract, logs of servicing requests, tasks, and communication. Performance monitoring ensures continuous improvement and adherence to service standards. The service provider will produce regular performance reports, maintain accurate asset registers, and ensure all statutory and regulatory tests are conducted and documented. This approach supports Buckinghamshire Council's operational needs, fostering a collaborative environment for efficient and reliable maintenance of their biomass boiler systems. Due to the lack of certainty as to the demand for the Services under this Contract, the Council has estimated the amount that it will spend under this Contract during the Contract Period, (including any possible extension periods) at PS500,000. This is only an estimate and the actual spend maybe higher or lower than this figure. The Council is of the opinion that TUPE will not apply.

Options: The contract period will run from 1st April 2025 to 31st March 2028 (Two optional extensions 1st April 2028 to 31st March 2029 and 1st April 2029 to 31st March 2030).

Renewal: The contract commencement date will be 1st February 2025 to 31st January 2028. There are two optional extensions 1st February 2028 to 31st January 2029 and 1st February 2029 to 31st January 2030. Making a potential five year total contract term

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-049c84
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009597-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£470,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£500,000 £500K-£1M

Notice Dates

Publication Date
17 Mar 20251 years ago
Submission Deadline
23 Oct 2024Expired
Future Notice Date
Not specified
Award Date
14 Mar 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Buckinghamshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYLESBURY
Postcode
HP20 1UA
Postcode Area
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
TLJ13 Buckinghamshire
Local Authority
Buckinghamshire
Electoral Ward
Aylesbury North
Westminster Constituency
Aylesbury

Supplier Information

Number of Suppliers
1
Supplier Name

BBSM Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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