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Communal Cleaning Services

whg

This public procurement record has 2 releases in its history.

Award

03 Apr 2025 at 09:55

Award Notice
Tender

25 Sep 2024 at 16:49

Tender Notice
Summary of the contracting process

The Walsall Housing Group Limited (whg) is conducting a comprehensive procurement process for Communal Cleaning Services, including three lots covering communal cleaning, external window cleaning, and office and stores cleaning. This falls under the industry category of building-cleaning services, with special mentions of window-cleaning and office-cleaning services within the UKG region. The procurement stage is at the award and contract phase, with contracts expected to commence on 1st April 2025 and span a period of three years until 31st March 2028, with the possibility of extension up to 31st March 2033. Key contractors awarded these services include Pinnacle FM Limited and S J Cleaning (Midlands) Limited, with the total contract value amounting to £8761000. The open procurement method was used, emphasizing quality (70%) and price (30%) as the award criteria.

This tender presents substantial growth opportunities for businesses specialising in cleaning services, particularly those with capabilities in communal, window, and office cleaning. Larger firms such as Pinnacle FM Limited have secured notable contracts, indicating potential for significant engagement. Small and medium-sized enterprises (SMEs), like S J Cleaning (Midlands) Limited, also have a strong chance to compete, especially if they demonstrate excellence in quality and cost-effectiveness. Businesses aiming to leverage this tender should ensure they meet the insurance requirements and are familiar with the complexities of managing large-scale cleaning operations. This contract signifies a crucial chance for new and established companies to expand their clientele and enhance their market presence within the UKG region.

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Notice Information

Notice Title

Communal Cleaning Services

Notice Description

Lot 1 Communal Cleaning Services; Lot 2 External Window Cleaning Services; Lot 3 Office and Stores Cleaning Services.

Lot Information

Communal Cleaning Services

Lot 1 Communal Cleaning Services; Lot 2 External Window Cleaning Services; Lot 3 Office and Stores Cleaning Services.

External Window Cleaning Services

Lot 2 - External Window Cleaning Services Routine Planned Cyclical Services shall include: The cleaning of external communal windows only at certain Sites/Premises; external communal windows and individual dwelling windows at certain Sites/Premises; and external and internal windows at the Client's Head Office and Stores Sites/Premises. Reactive Optional Services may include: The thorough cleaning of external balconies to some individual dwellings including the balustrade, walls and decking; Any other tasks not deemed as a Routine Planned Cyclical Service and is to be carried out on the specific instructions of the Contract Administrator For all lots please refer to section 5.0 in the ITT for Instructions to Potential Suppliers & Conditions of Participation. The Authority is managing this procurement process through the whg Pro-Contract "Housing Procurement Portal" https://www.housingprocurement.com/. Technical issues should be reported to https://suppliersupport.proactisservicedesk.com/ or suppliersupport@proactisservicedesk.com. The contracts (Lot 1, 2 and 3) are expected to commence on 1st April 2025 and will be for a period of three (3) years until 31st March 2028, with the option to extend, subject to satisfactory performance and in line with the contract conditions, for up to a further five (5) years until 31st March 2033. The successful bidder will be expected to obtain the following insurances if not already held: Employer's Liability PS10m; Public Liability PS10m; Product Liability PS10m. The Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) is likely to apply to the Contract. The incumbent supplier has advised that it does apply Where a potential supplier fails Part 2 of the Selection Questionnaire for Mandatory and Discretionary Exclusion Criteria, or Part 3, this shall result in their tender submission being rejected and the remainder of their submission shall not be evaluated. The Authority will advise the potential supplier that their tender has been excluded.

Office & Stores Cleaning Services

Lot 3 - Office & Stores Cleaning Services Routine Planned Cyclical Services will include: The thorough cleaning of all communal workspaces, offices, meeting rooms, stores, landings, break-out areas, lobby/entrances, kitchens, washrooms etc. including all desk and cupboard surfaces, doors, glass, ironmongery, door-mats, stairs-cases (including underneath staircases), walls, woodwork, ceilings, light fittings, sockets, skirting, architrave, boards, ledges, switches and panels and the emptying of bins etc. For all lots please refer to section 5.0 in the ITT for Instructions to Potential Suppliers & Conditions of Participation. The Authority is managing this procurement process through the whg Pro-Contract "Housing Procurement Portal" https://www.housingprocurement.com/. Technical issues should be reported to https://suppliersupport.proactisservicedesk.com/ or suppliersupport@proactisservicedesk.com. The contracts (Lot 1, 2 and 3) are expected to commence on 1st April 2025 and will be for a period of three (3) years until 31st March 2028, with the option to extend, subject to satisfactory performance and in line with the contract conditions, for up to a further five (5) years until 31st March 2033. The successful bidder will be expected to obtain the following insurances if not already held: Employer's Liability PS10m; Public Liability PS10m; Product Liability PS10m The Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) is likely to apply to the Contract. The incumbent supplier has advised that it does apply Where a potential supplier fails Part 2 of the Selection Questionnaire for Mandatory and Discretionary Exclusion Criteria, or Part 3, this shall result in their tender submission being rejected and the remainder of their submission shall not be evaluated. The Authority will advise the potential supplier that their tender has been excluded.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04a2e5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012689-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911200 - Building-cleaning services

90911300 - Window-cleaning services

90919200 - Office cleaning services

Notice Value(s)

Tender Value
£8,761,000 £1M-£10M
Lots Value
£8,761,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£9,174,244 £1M-£10M

Notice Dates

Publication Date
3 Apr 20251 years ago
Submission Deadline
29 Oct 2024Expired
Future Notice Date
Not specified
Award Date
31 Mar 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active, Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
whg
Additional Buyers

Walsall Housing Group Limited (whg)

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WALSALL
Postcode
WS1 1AB
Postcode Area
Walsall
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG38 Walsall
Delivery Location
TLG West Midlands (England), TLG3 West Midlands, TLG38 Walsall
Local Authority
Walsall
Electoral Ward
St Matthew's
Westminster Constituency
Walsall and Bloxwich

Supplier Information

Number of Suppliers
2
Supplier Names

Pinnacle FM Limited

S J Cleaning (Midlands) Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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