CO0419 Procurement of Insurance Policies

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04a538-2025-03-14T12:16:59Z",
    "date": "2025-03-14T12:16:59Z",
    "ocid": "ocds-h6vhtk-04a538",
    "description": "For this tender the Authority will be using the ProContract eSourcing portal https://procontract.due-north.com throughout the procurement process, and all communications relating to this procurement exercise must be via the portal's messaging system. It is recommended that any bidder not already registered on the ProContract eSourcing portal, register at the earliest opportunity. Please direct all queries through the ProContract messaging functionality linked with the advertised opportunity. Anyone contacting the Council directly via email will be directed to the portal for communications. A registered supplier account is needed to access information, but registration is free of charge. The Proactis supplier helpdesk (https://www.proactis.com/uk/support-login/support/) can help with any registration queries. Please direct any technical queries to the helpdesk in the first instance, selecting the Supplier Support option on the home page. The Council reserves the right to amend timescales for any reason and change the evaluation criteria where necessary for example if there are genuine omissions or mistakes. We also reserve the right to cancel the procurement exercise and/or not to award all or part of a contract. The Council will not be responsible for any costs incurred by bidders in relation to this procurement exercise.",
    "initiationType": "tender",
    "tender": {
        "id": "DN738003",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "CO0419 Procurement of Insurance Policies",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "66000000",
            "description": "Financial and insurance services"
        },
        "mainProcurementCategory": "services",
        "description": "Essex County Council has procured the following Insurance services, through an Open procedure procurement exercise: Lot 1: Property Insurance (comprising buildings and contents that the Council are responsible for and includes maintained schools) Lot 2: Motor Insurance (comprising general fleet and waste vehicles) Lot 3: School Journeys (travel) Insurance (for all maintained schools. The policy covers all authorised personnel on official schools trips for personal accident and travel.) Lot 4: Engineering Inspection Insurance (for all relevant plant in ECC buildings and maintained schools.) Each contract will be for an initial term of 3 years (commencing 1st April 2025), with an option to extend for up to a further 2 years (12 month increments each).",
        "value": {
            "amount": 5431000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "Combined Property Insurance",
                "description": "Property insurance for all buildings and contents that the Council is responsible for, including maintained schools (the policy also covers Business Interruption) for a period of 3 years with the option to extend for a further 2 periods of 12 months.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality criterion - Name: Quality / Weighting:",
                            "type": "quality",
                            "description": "35"
                        },
                        {
                            "name": "Name: Social value / Weighting:",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial contract term will be for 3 years, with option to extend for a further maximum period of 2 years (in one year increments). It is likely that these services will be re-tendered before expiry."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "options": {
                    "description": "Initial contract term will be for 3 years, with option to extend for a further maximum period of 2 years (in one year increments). It is likely that these services will be re-tendered before expiry."
                },
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "Motor Insurance (comprising general fleet and waste vehicles)",
                "description": "Motor insurance for vehicles within our general fleet and waste fleet for a period of 3 years with the option to extend for a further 2 periods of 12 months.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality criterion - Name: Quality / Weighting:",
                            "type": "quality",
                            "description": "35"
                        },
                        {
                            "name": "Quality criterion - Name: Social value / Weighting:",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial contract term will be for 3 years, with option to extend for a further maximum period of 2 years (in one year increments). It is likely that these services will be re-tendered before expiry."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "options": {
                    "description": "Initial contract term will be for 3 years, with option to extend for a further maximum period of 2 years (in one year increments). It is likely that these services will be re-tendered before expiry."
                },
                "status": "cancelled"
            },
            {
                "id": "3",
                "title": "School Journeys (travel) Insurance",
                "description": "School Journey (travel) insurance for all maintained schools. The policy covers all authorised personnel on official schools trips for personal accident and travel for a period of 3 years with the option to extend for a further 2 periods of 12 months.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality criterion - Name: Quality / Weighting:",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial contract term will be for 3 years, with option to extend for a further maximum period of 2 years (in one year increments). It is likely that these services will be re-tendered before expiry."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "options": {
                    "description": "Initial contract term will be for 3 years, with option to extend for a further maximum period of 2 years (in one year increments). It is likely that these services will be re-tendered before expiry."
                },
                "status": "cancelled"
            },
            {
                "id": "4",
                "title": "Engineering Inspection Insurance",
                "description": "Engineering Inspection insurance services. This is a statutory requirement to comply with Health & Safety legislation. The inspection contract covers all relevant plant in ECC buildings and maintained schools for a period of 3 years with the option to extend for a further 2 periods of 12 months.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality criterion - Name: Quality / Weighting:",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial contract term will be for 3 years, with option to extend for a further maximum period of 2 years (in one year increments). It is likely that these services will be re-tendered before expiry."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "options": {
                    "description": "Initial contract term will be for 3 years, with option to extend for a further maximum period of 2 years (in one year increments). It is likely that these services will be re-tendered before expiry."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "66515200",
                        "description": "Property insurance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH3"
                    },
                    {
                        "region": "UKH3"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "66514110",
                        "description": "Motor vehicle insurance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH3"
                    },
                    {
                        "region": "UKH3"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "66514100",
                        "description": "Insurance related to Transport"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH3"
                    },
                    {
                        "region": "UKH3"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "66519200",
                        "description": "Engineering insurance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH3"
                    },
                    {
                        "region": "UKH3"
                    }
                ],
                "relatedLot": "4"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com/Login",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-11-22T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2025-04-01T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2024-11-22T12:05:00Z"
        },
        "bidOpening": {
            "date": "2024-11-22T12:05:00Z"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-4622",
            "name": "Essex County Council",
            "identifier": {
                "legalName": "Essex County Council"
            },
            "address": {
                "streetAddress": "County Hall, Market Road",
                "locality": "Chelmsford",
                "region": "UKH3",
                "postalCode": "CM1 1QH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ms Natasha Irani-Goldsmith",
                "telephone": "+44 7",
                "email": "Natasha.I-Goldsmith2@essex.gov.uk",
                "url": "https://procontract.due-north.com/Login"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.essex.gov.uk/",
                "buyerProfile": "https://www.essex.gov.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1819",
            "name": "Royal Court of Justice",
            "identifier": {
                "legalName": "Royal Court of Justice"
            },
            "address": {
                "streetAddress": "Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 20794760000"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-140750",
            "name": "Risk Management Partners Ltd",
            "identifier": {
                "legalName": "Risk Management Partners Ltd"
            },
            "address": {
                "locality": "London",
                "region": "UKH3",
                "postalCode": "EC3V 9LJ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-140751",
            "name": "Allianz Engineering Inspection Services",
            "identifier": {
                "legalName": "Allianz Engineering Inspection Services"
            },
            "address": {
                "locality": "Guildford",
                "region": "UKH3",
                "postalCode": "GU1 1DB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-4622",
        "name": "Essex County Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "009414-2025-DN738003-1",
            "relatedLots": [
                "1"
            ],
            "title": "Combined Property Insurance",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-140750",
                    "name": "Risk Management Partners Ltd"
                }
            ]
        },
        {
            "id": "009414-2025-DN738003-2",
            "relatedLots": [
                "2"
            ],
            "title": "General Fleet Motor Insurance",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-140750",
                    "name": "Risk Management Partners Ltd"
                }
            ]
        },
        {
            "id": "009414-2025-DN738003-3",
            "relatedLots": [
                "3"
            ],
            "title": "School Journeys (travel) Insurance",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-140750",
                    "name": "Risk Management Partners Ltd"
                }
            ]
        },
        {
            "id": "009414-2025-DN738003-4",
            "relatedLots": [
                "4"
            ],
            "title": "Engineering Inspection Insurance",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-140751",
                    "name": "Allianz Engineering Inspection Services"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "009414-2025-DN738003-1",
            "awardID": "009414-2025-DN738003-1",
            "title": "Combined Property Insurance",
            "status": "active",
            "value": {
                "amount": 4682032,
                "currency": "GBP"
            },
            "dateSigned": "2025-02-24T00:00:00Z"
        },
        {
            "id": "009414-2025-DN738003-2",
            "awardID": "009414-2025-DN738003-2",
            "title": "General Fleet Motor Insurance",
            "status": "active",
            "value": {
                "amount": 676049,
                "currency": "GBP"
            },
            "dateSigned": "2025-02-24T00:00:00Z"
        },
        {
            "id": "009414-2025-DN738003-3",
            "awardID": "009414-2025-DN738003-3",
            "title": "School Journeys (travel) Insurance",
            "status": "active",
            "value": {
                "amount": 129933,
                "currency": "GBP"
            },
            "dateSigned": "2025-02-24T00:00:00Z"
        },
        {
            "id": "009414-2025-DN738003-4",
            "awardID": "009414-2025-DN738003-4",
            "title": "Engineering Inspection Insurance",
            "status": "active",
            "value": {
                "amount": 607903,
                "currency": "GBP"
            },
            "dateSigned": "2025-02-24T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "9",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "11",
                "measure": "bids",
                "relatedLot": "2",
                "value": 4
            },
            {
                "id": "13",
                "measure": "bids",
                "relatedLot": "3",
                "value": 4
            },
            {
                "id": "15",
                "measure": "bids",
                "relatedLot": "4",
                "value": 5
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "12",
                "measure": "electronicBids",
                "relatedLot": "2",
                "value": 4
            },
            {
                "id": "14",
                "measure": "electronicBids",
                "relatedLot": "3",
                "value": 4
            },
            {
                "id": "16",
                "measure": "electronicBids",
                "relatedLot": "4",
                "value": 5
            }
        ]
    }
}