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Car Park Equipment and Maintenance

University of Ulster

This public procurement record has 1 release in its history.

Planning

15 Oct 2024 at 16:07

Planning Notice
Summary of the contracting process

The University of Ulster has initiated a planning phase for a procurement process titled "Car Park Equipment and Maintenance," aimed at enhancing car park management services across its Northern Ireland campuses, including Belfast, Coleraine, Derry ~ Londonderry, and Jordanstown. This opportunity falls under the services industry category with a focus on car park management and control equipment. The Request for Information (RFI) questionnaire is accessible via the eSourcing NI platform, with submissions due by 5 November 2024. The estimated contract value is GBP 1,500,000 and includes phases like the Pre-qualification Questionnaire (PQQ) in December 2024, the Invitation to Tender (ITT) in Q1 2025, followed by contract award and mobilisation in Q2 2025, with services commencing in August 2025. The procurement method and contract type will be determined post preliminary market consultation.

This tender presents significant opportunities for businesses specialising in car park management systems, automation, and maintenance services. It is particularly suitable for service providers with the capability to deliver automated barriers, pay stations, access management systems, and maintenance services. Small to medium-sized enterprises (SMEs), especially those able to form consortia, may find this opportunity particularly attractive for business growth. The comprehensive scope, including control of access, maintenance, and provision of varied payment options, ensures a significant role in enhancing the University's car parking infrastructure, promising stable, long-term engagement for successful bidders.

How relevant is this notice?

Notice Information

Notice Title

Car Park Equipment and Maintenance

Notice Description

Car Park Equipment and Maintenance - Request for Information (RFI)

Lot Information

Lot 1

The Service Provider will provide, install and maintain suitable car parking equipment infrastructure and systems to manage access to car parking facilities across all four campuses which covers approximately 5,000 parking spaces. The scope of services include, but are not limited to: * Controlling access to car parking across all 4 University campuses through provision of suitable automated barriers with entry and exit systems. * Installation of all necessary equipment for a complete automated car parking access management system, e.g. barriers, pay stations etc. * Provision of a planned maintenance and servicing regime for all installed equipment. * On call response to all breakdowns and required repairs for all installed equipment. * Facilitating an integrated parking permit scheme for staff and students across all 4 campuses. * Provide a system to manage and control access to reserved parking areas on campus. * Providing a combination of permit only and permit plus ticket car park access. * Providing multiple payment options for parking. * Providing visitor ticket validation functionality for authorise university members of staff. * Providing reporting information as required by the University, e.g. car park occupation, equipment status reports, breakdown records etc. * Facilitating group booking / advanced issue tickets for events etc. It is anticipated that lots may not apply and the University may award a single contract to an Economic Operator. The University welcomes tender submissions from service providers who wish to work together as a consortium, however, consortium members may not be part of more than one consortium. The indicative timetable for the main stages of the procurement process is anticipated to be as follows: * Pre-qualification Questionnaire (PQQ) - December 2024 * Invitation to Tender (ITT) - Q1 2025 * Contract award and mobilsation - Q2 2025 * Services commencement - August 2025 The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential service providers to express an interest and provide information to assist with the procurement and development of a specification for Car Park Equipment and Maintenance. The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. Additional information: Subject to feedback from respondents to this RFI, the anticipated contract period shall be for an initial five year contract period with the option to extend for any periods up to and including 60 months. The estimated total value stated above in Section II.1.5 above includes the initial 5 year contract period and the option to extend the contract for any periods up to and including 60 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ac48
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033188-2024
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

98 - Other community, social and personal services

CPV Codes

34926000 - Car park control equipment

98351000 - Car park management services

98351100 - Car park services

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Oct 20241 years ago
Submission Deadline
Not specified
Future Notice Date
11 Dec 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Ulster
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLERAINE
Postcode
BT52 1SA
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0C Causeway Coast and Glens
Delivery Location
TLN0 Northern Ireland
Local Authority
Causeway Coast and Glens
Electoral Ward
University
Westminster Constituency
East Londonderry

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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