Preparation and Supply of Community Meals (Sandwiches)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04ad96-2024-10-18T11:21:07+01:00",
    "date": "2024-10-18T11:21:07+01:00",
    "ocid": "ocds-h6vhtk-04ad96",
    "description": "Full details of the exclusion and assessment criteria are detailed within the SPD and Invitation to Tender. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27798. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The Council's expectation is that 20 Community Benefits Points (CBPs) or more will be delivered under this Contract under Lot 1. The Council is requesting voluntary Community Benefits under Lot 2. Please see the Invitation to Tender for further details (SC Ref:780703)",
    "initiationType": "tender",
    "tender": {
        "id": "RC-CPU-24-130",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Preparation and Supply of Community Meals (Sandwiches)",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "15811511",
            "description": "Prepared sandwiches"
        },
        "mainProcurementCategory": "goods",
        "description": "The Community Meals Service aims to support individuals in maintaining their independence within the community by delivering hot and cold nutritious meals directly to the door of service users. The scope of this requirement will cover the sandwiches/light lunch (eg wraps, rolls, etc) element only. There will also be a requirement to provide frozen sandwiches to support the service with business continuity planning in the event of a service interruption.",
        "lotDetails": {
            "awardCriteriaDetails": "Lot 1 and Lot 2"
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1 - Core Product Range (Preparation and Supply of Community Meals (Sandwiches))",
                "description": "Lot 1 - Core Product Range The Supplier for Lot 1 shall be responsible for providing approximately 2200 to 2300 individual Goods (eg sandwiches, rolls, wraps, etc) per week. This figure may fluctuate dependent on the needs identified by the Council, or on behalf of the Renfrewshire Health and Social Care Partnership (RHSCP) and will be reflected in the weekly orders placed. As part of this Contract the Council will require a minimum of six deliveries per week. These will be delivered by the appointed supplier to a central point in the Renfrewshire Council area. The Tender Procedure shall be conducted in accordance with the Public Contracts (Scotland) Regulations 2015 Open Procedure. Additional information: The contract period is anticipated to be from 01 May 2025 - 30 April 2027 with the option to extend for up to a period of 12 months on two occasions (1 + 1), subject to satisfactory operation and performance. Any extension will be at the sole discretion of the Council.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical - Quality Assurance",
                            "type": "quality",
                            "description": "2%"
                        },
                        {
                            "name": "Technical - Storage, Preparation and Handling of Produce",
                            "type": "quality",
                            "description": "3%"
                        },
                        {
                            "name": "Technical - Business Continuity Plan",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Technical - Complaints, Escalation and Resolution",
                            "type": "quality",
                            "description": "3%"
                        },
                        {
                            "name": "Technical - Delivery Requirements",
                            "type": "quality",
                            "description": "2%"
                        },
                        {
                            "name": "Technical - Samples (Quality of Samples)",
                            "type": "quality",
                            "description": "14%"
                        },
                        {
                            "name": "Technical - Samples (Packaging & Labelling)",
                            "type": "quality",
                            "description": "6%"
                        },
                        {
                            "name": "Technical - Community Benefits (Menu)",
                            "type": "quality",
                            "description": "3%"
                        },
                        {
                            "name": "Technical - Community Benefits (Methodology)",
                            "type": "quality",
                            "description": "2%"
                        },
                        {
                            "name": "Technical - Fair Work First",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "55"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-05-01T00:00:00+01:00",
                    "endDate": "2027-04-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This requirement may be subject to renewal."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "2",
                "title": "Lot 2 - Frozen Product Range (Preparation and Supply of Community Meals (Sandwiches))",
                "description": "Lot 2 - Frozen Product Range The Supplier for Lot 2 shall be responsible for providing frozen sandwiches to support the service with business continuity planning in the event of a service interruption. As part of this Contract the Council may require a minimum of one delivery every 8 weeks. Approximately 800 sandwiches required per delivery. These will be delivered by the appointed supplier to a central point in the Renfrewshire Council area. The Tender Procedure shall be conducted in accordance with the Public Contracts (Scotland) Regulations 2015 Open Procedure. Additional information: The contract period will be 01 May 2025 - 30 April 2027 with the option to extend for up to a period of 12 months on two occasions (1 + 1), subject to satisfactory operation and performance. Any extension will be at the sole discretion of the Council.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical - Quality Assurance",
                            "type": "quality",
                            "description": "2%"
                        },
                        {
                            "name": "Technical - Storage, Preparation and Handling of Produce",
                            "type": "quality",
                            "description": "3%"
                        },
                        {
                            "name": "Technical - Business Continuity Plan",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Technical - Complaints, Escalation and Resolution",
                            "type": "quality",
                            "description": "3%"
                        },
                        {
                            "name": "Technical - Delivery Requirements",
                            "type": "quality",
                            "description": "2%"
                        },
                        {
                            "name": "Technical - Samples (Quality of Samples)",
                            "type": "quality",
                            "description": "14%"
                        },
                        {
                            "name": "Technical - Samples (Packaging & Labelling)",
                            "type": "quality",
                            "description": "6%"
                        },
                        {
                            "name": "Technical - Fair Work First",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "type": "price",
                            "description": "55"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-05-01T00:00:00+01:00",
                    "endDate": "2027-04-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This requirement may be subject to renewal."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "75200000",
                        "description": "Provision of services to the community"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39222000",
                        "description": "Catering supplies"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15811511",
                        "description": "Prepared sandwiches"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    }
                ],
                "deliveryLocation": {
                    "description": "Renfrewshire"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "15811511",
                        "description": "Prepared sandwiches"
                    },
                    {
                        "scheme": "CPV",
                        "id": "75200000",
                        "description": "Provision of services to the community"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39222000",
                        "description": "Catering supplies"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    }
                ],
                "deliveryLocation": {
                    "description": "Renfrewshire"
                },
                "relatedLot": "2"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Tenderers will be required to give examples of previous experience of delivering a service of this type. Conditions will include the Health and Safety requirements as set out in the Invitation to Tender: - Statement/evidence that the Tenderer adopts, maintains and follows all relevant food law. - Evidence that the tenderer is registered appropriately for Food Production/Supply relevant to this contract. Standards and accreditations are not mandatory and will be requested and scored as part of the Technical Criteria.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "INSURANCE The successful Tenderer must hold, or commit to obtain prior to the commencement of and duration of the Contract of any subsequently awarded contract, the types and levels of insurance indicated below: - Employers Liability: 5 million GBP minimum, each and every claim - Public & Products Liability: 10 million GBP each and every claim but in the aggregate for products - Motor Vehicle: Third party Motor Vehicle cover (statutory) Please evidence with a MV certificate in the COMPANY name FINANCIAL Dun and Bradstreet (D&B) Failure Score Minimum 20 or 2 years of Audited Accounts.",
                    "minimum": "Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size. The Council will use D&B to assist in its determination of the organisation's financial status and risk. It is recommended that Tenderers review their own D&B Failure Score in advance of submitting their Tender Submission. If, following this review, Tenderers consider that the D&B Failure Score does not reflect their current financial status, the Tenderer should attach a document to this section giving a detailed explanation, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of Tenderer's financial status. The Council may undertake supplementary investigations to establish if the D&B failure score is a reflection of the current financial stability of the Tenderer; the outcome of such investigations will influence if a Tenderer is deemed to meet the minimum requirements to pass this bid selection stage in terms of their financial stability for the purposes of this contract. The Tenderer will be notified if supplementary investigations into the financial stability are being undertaken.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "All staff involved in the delivery of the Contract must be suitably trained and experienced.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "As detailed in the Conditions of Contract.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-11-18T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2024-11-18T12:00:00Z"
        },
        "bidOpening": {
            "date": "2024-11-18T12:00:00Z",
            "description": "Tenders received will be subject to assessment, clarification and ranking by means of a structured process in accordance with this Council's Standing Orders relating to Contracts, in order to determine the Tender that is most economically advantageous to the Council, subject to the Tender Submission being affordable to the Council."
        },
        "hasRecurrence": false,
        "reviewDetails": "An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations."
    },
    "parties": [
        {
            "id": "GB-FTS-1038",
            "name": "Renfrewshire Council",
            "identifier": {
                "legalName": "Renfrewshire Council"
            },
            "address": {
                "streetAddress": "Renfrewshire House, Cotton Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 1JB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "ashley.hopkirk@renfrewshire.gov.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.renfrewshire.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-62181",
            "name": "See VI.4.3 below",
            "identifier": {
                "legalName": "See VI.4.3 below"
            },
            "address": {
                "locality": "See VI.4.3 Below",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-1038",
        "name": "Renfrewshire Council"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000780703"
        }
    ],
    "language": "en"
}