Notice Information
Notice Title
Request For Information (RFI) for second round of market engagement for Document Management services - including document scanning and validation.
Notice Description
A second round of market engagement (RFI) to seek further understanding of the services and innovations available in the Document Management market.
Lot Information
Lot 1
His Majesty's Passport Office (HMPO), as the Contracting Authority, is reviewing potential options for future Document Management services. To support this process, HMPO is seeking market input to ensure optimal service delivery. This is a second round of market engagement that the Authority is running. The Authority has refined the requirement following the first round of market engagement and welcomes further input. Please see below the link to the PIN for the first round of market engagement: https://www.find-tender.service.gov.uk/Notice/016322-2024 Please note that participation in the first round of market engagement is not a prerequisite to participate in this second round. Overview of the Service: HMPO requires its customers who apply for a new passport, a replacement passport, or a passport renewal, to send in supporting documentation (hard copies) as part of their application. The Document Management service requirement at a high level is to: - Sort inbound mail into various streams; - Validate the authenticity of documents contained within each application; - Scan documents to a standard that allows for easy reading of data on documents; - Categorise documents into streams as defined by HMPO; - Store and retrieve documents upon return requests issued by HMPO.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04b1d9
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/034859-2024
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
75 - Administration, defence and social security services
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
72000000 - IT services: consulting, software development, Internet and support
75000000 - Administration, defence and social security services
75100000 - Administration services
75110000 - General public services
75112000 - Administrative services for business operations
75120000 - Administrative services of agencies
79000000 - Business services: law, marketing, consulting, recruitment, printing and security
79500000 - Office-support services
79560000 - Filing services
79900000 - Miscellaneous business and business-related services
Notice Value(s)
- Tender Value
- £100,000,000 £100M-£1B
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 28 Oct 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 1 Jun 2025Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HOME OFFICE
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LONDON
- Postcode
- SW1P 4DF
- Post Town
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- Not specified
-
- Local Authority
- Westminster
- Electoral Ward
- St James's
- Westminster Constituency
- Cities of London and Westminster
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"description": "Following the publication of this PIN, an RFI questionnaire and supporting information will be launched on 4th November. In addition to the RFI, there will be a virtual supplier event on the 11th of November 2024 (subject to change). The event will provide suppliers with an overview of the service and the opportunity to ask clarification questions. A clarification questions log will be shared with participants following the event. To participate in the RFI and attend the supplier event, suppliers must register on the Home Office eSourcing portal (JAGGAER) first, and then complete and return a Non-Disclosure Agreement (NDA). Registering for access to the RFI: The RFI and NDA will be managed electronically via the Home Office's eSourcing Portal (JAGGAER). To participate in the RFI, participants must first be registered on the eSourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online at https://homeoffice.app.jaggaer.com by following the link and clicking 'To register click here'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering. Once you have registered on the eSourcing Portal, you can request access to the NDA, by emailing DHCR@homeoffice.gov.uk. Your email must clearly state the exact name that you used to register on JAGGAER. Once enabled, you should receive a link to the NDA from JAGGAER. Once you have submitted a signed NDA you will be given access to the RFI documents. For technical assistance on use of the eSourcing Portal please contact the JAGGAER Supplier Helpdesk at customersupport@jaggaer.com or 0800 069 8630 (0800 - 1800hrs). Registering for the event: Details on how to register for the virtual supplier event will be provided to suppliers via JAGGAER. Note, you must be registered on JAGGAER (see above). It is the Home Office's intention to record this event and make it available on request to those that intend to respond to the RFI but cannot attend. In order to attend the supplier event, participants must register for JAGGAER and express interest by no later than 8th of November at 15:00 GMT. RFI Deadline: Responses to the RFI are requested by 17:00 GMT on the 29th of November 2024. These dates and times may be updated, with messages noting any changes provided via JAGGAER.",
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