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The de Ferrers Trust ~ Cleaning Tender

The de Ferrers Trust

This public procurement record has 1 release in its history.

Tender

29 Oct 2024 at 16:05

Tender Notice
Summary of the contracting process

The de Ferrers Trust has initiated a tender process for cleaning services across its seven schools, located in and around Burton-Upon-Trent, Staffordshire. The contract, valued at approximately £6,050,000 over three years, spans from 1st September 2025 to 31st August 2028, with no renewal option. This tender falls under the ‘services’ category, specifically for school cleaning services (CPV: 90919300). Key procurement dates include the tender submission deadline of 6th December 2024 and the invitation date for the second stage sent out on 20th January 2025. The procurement follows a restricted procedure with submissions required in written form.

This tender offers substantial business growth opportunities, particularly for SMEs with expertise and a solid operational base in the primary and secondary school market. Suppliers who can deliver high standards of cleanliness and exhibit flexibility in operational support will find this tender beneficial. The contract’s fixed-price nature, along with a performance guarantee, seeks suppliers who can efficiently manage staffing and introduce innovative equipment to enhance productivity. Businesses strong in providing responsive, adaptive cleaning services while maintaining effective communication with the Trust and individual schools will be well-positioned to compete.

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Notice Information

Notice Title

The de Ferrers Trust ~ Cleaning Tender

Notice Description

The successful Supplier will be required to provide cleaning services for the seven schools within The de Ferrers Trust. The Trust consists of three Secondary, two Primary, one Infant and one Junior school in and around Burton-Upon-Trent.

Lot Information

Lot 1

The annual value of the contract in total is approximately PS1,210,000. The trust believes that all children and young people in their care should have the opportunity to fulfil their potential through achieving highly, regardless of their ability or background. The de Ferrers Trust comprises of the following schools: - The de Ferrers Academy Horninglow Primary Lansdowne Infant Eton Park Junior The Pingle Academy Granville Academy Richard Wakefield CE Primary Academy The duration of the contract being offered is three years commencing on 1st September 2025 and concluding on 31st August 2028 and will be on a guaranteed performance basis offering a fixed annual return and or subsidy to the Trust. There will be the option to extend the contract for a further term excluding the right to further extend for a further term of two years. This contract will be fixed price in nature with the successful supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the school contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit. The Trust is seeking a suitably experienced supplier who has current experience of working within the Primary or Secondary school marketplace, ideally with a strong operational base within the area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed during the contract term. A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period. A good working relationship with the Trust is essential but also with the individual schools. The Trust is looking for a supplier who is flexible in their approach and will work closely with all schools to ensure that standards of cleanliness are kept high. They would also like to look at the efficiency of the cleaning contracts particularly with staffing levels and the introduction of new equipment. As part of the new contract, the Trust also has the following key objectives: - 1. To maintain a safe and hygienic environment 2. Minimise disruption to school activities 3. Promote environmental sustainability 4. Responsive and adaptive cleaning services 5. Effective communication and reporting For further information, see SQ document.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04b253
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/035068-2024
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£6,050,000 £1M-£10M
Lots Value
£6,050,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Oct 20241 years ago
Submission Deadline
6 Dec 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2025 - 31 Aug 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The de Ferrers Trust
Additional Buyers

Eton Park Junior

Granville Academy

Horninglow Primary

Lansdowne Infant

Richard Wakefield CE Primary Academy

The Pingle Academy

The de Ferrers Academy

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURTON UPON TRENT
Postcode
DE13 0LL
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG24 Staffordshire CC
Local Authority
East Staffordshire
Electoral Ward
Horninglow & Outwoods
Westminster Constituency
Burton and Uttoxeter

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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