The de Ferrers Trust ~ Cleaning Tender

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04b253-2024-10-29T16:05:05Z",
    "date": "2024-10-29T16:05:05Z",
    "ocid": "ocds-h6vhtk-04b253",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Burton-upon-Trent:-School-cleaning-services./RPZCTMPHV9 To respond to this opportunity, please click here: https://litmustms.co.uk/respond/RPZCTMPHV9 GO Reference: GO-20241029-PRO-28325369",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04b253",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "The de Ferrers Trust ~ Cleaning Tender",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The successful Supplier will be required to provide cleaning services for the seven schools within The de Ferrers Trust. The Trust consists of three Secondary, two Primary, one Infant and one Junior school in and around Burton-Upon-Trent.",
        "value": {
            "amount": 6050000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The annual value of the contract in total is approximately PS1,210,000. The trust believes that all children and young people in their care should have the opportunity to fulfil their potential through achieving highly, regardless of their ability or background. The de Ferrers Trust comprises of the following schools: - The de Ferrers Academy Horninglow Primary Lansdowne Infant Eton Park Junior The Pingle Academy Granville Academy Richard Wakefield CE Primary Academy The duration of the contract being offered is three years commencing on 1st September 2025 and concluding on 31st August 2028 and will be on a guaranteed performance basis offering a fixed annual return and or subsidy to the Trust. There will be the option to extend the contract for a further term excluding the right to further extend for a further term of two years. This contract will be fixed price in nature with the successful supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the school contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit. The Trust is seeking a suitably experienced supplier who has current experience of working within the Primary or Secondary school marketplace, ideally with a strong operational base within the area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed during the contract term. A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period. A good working relationship with the Trust is essential but also with the individual schools. The Trust is looking for a supplier who is flexible in their approach and will work closely with all schools to ensure that standards of cleanliness are kept high. They would also like to look at the efficiency of the cleaning contracts particularly with staffing levels and the introduction of new equipment. As part of the new contract, the Trust also has the following key objectives: - 1. To maintain a safe and hygienic environment 2. Minimise disruption to school activities 3. Promote environmental sustainability 4. Responsive and adaptive cleaning services 5. Effective communication and reporting For further information, see SQ document.",
                "value": {
                    "amount": 6050000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-09-01T00:00:00+01:00",
                    "endDate": "2030-08-31T23:59:59+01:00"
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKG24"
                    }
                ],
                "deliveryLocation": {
                    "description": "Staffordshire CC"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-12-06T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2025-01-20T00:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-102531",
            "name": "The de Ferrers Trust",
            "identifier": {
                "legalName": "The de Ferrers Trust"
            },
            "address": {
                "streetAddress": "Trent Campus, St Mary's Drive",
                "locality": "Burton upon Trent",
                "region": "UKG24",
                "postalCode": "DE13 0LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/respond/RPZCTMPHV9"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "url": "https://www.deferrerstrust.com/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-102532",
            "name": "The de Ferrers Academy",
            "identifier": {
                "legalName": "The de Ferrers Academy"
            },
            "address": {
                "streetAddress": "Dove Campus, Harehedge Lane",
                "locality": "Burton upon Trent",
                "region": "UKG24",
                "postalCode": "DE13 0AS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.deferrers.com/"
            }
        },
        {
            "id": "GB-FTS-102533",
            "name": "Horninglow Primary",
            "identifier": {
                "legalName": "Horninglow Primary"
            },
            "address": {
                "streetAddress": "Horninglow Road North",
                "locality": "Burton upon Trent",
                "region": "UKG24",
                "postalCode": "DE13 0SW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.horninglowprimary.com/"
            }
        },
        {
            "id": "GB-FTS-102534",
            "name": "Lansdowne Infant",
            "identifier": {
                "legalName": "Lansdowne Infant"
            },
            "address": {
                "streetAddress": "Goodman Street",
                "locality": "Burton-on-Trent",
                "region": "UKG24",
                "postalCode": "DE14 2RE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.lansdowneinfants.com/"
            }
        },
        {
            "id": "GB-FTS-102535",
            "name": "Eton Park Junior",
            "identifier": {
                "legalName": "Eton Park Junior"
            },
            "address": {
                "streetAddress": "Masefield Crescent",
                "locality": "Burton upon Trent",
                "region": "UKG24",
                "postalCode": "DE14 2SG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.etonparkjuniors.com/"
            }
        },
        {
            "id": "GB-FTS-102536",
            "name": "The Pingle Academy",
            "identifier": {
                "legalName": "The Pingle Academy"
            },
            "address": {
                "streetAddress": "Coronation Street",
                "locality": "Swadlincote",
                "region": "UKF1",
                "postalCode": "DE11 0QA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.pingleacademy.com/"
            }
        },
        {
            "id": "GB-FTS-102537",
            "name": "Granville Academy",
            "identifier": {
                "legalName": "Granville Academy"
            },
            "address": {
                "streetAddress": "Burton Road, Woodville",
                "locality": "Swadlincote",
                "region": "UKF1",
                "postalCode": "DE11 7JR",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.granvilleacademy.co.uk/"
            }
        },
        {
            "id": "GB-FTS-128593",
            "name": "Richard Wakefield CE Primary Academy",
            "identifier": {
                "legalName": "Richard Wakefield CE Primary Academy"
            },
            "address": {
                "streetAddress": "Burton Street, Tutbury",
                "locality": "Burton upon Trent",
                "region": "UKG24",
                "postalCode": "DE13 9NR",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.richardwakefieldprimary.com/"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-102531",
        "name": "The de Ferrers Trust"
    },
    "language": "en"
}