Award

Framework Agreement For provision of a Library Management System

TRAFFORD COUNCIL

This public procurement record has 2 releases in its history.

Award

15 Apr 2025 at 08:31

Tender

11 Nov 2024 at 14:46

Summary of the contracting process

Trafford Council, in collaboration with the STAR Procurement service, is facilitating a procurement process for a Framework Agreement for the provision of a Library Management System. This process is part of a larger initiative across Greater Manchester, encompassing multiple local authorities. The procurement, categorised under IT services including consulting, software development, Internet and support, involves a four-year contract with potential for two one-year extensions. The tender follows an open procedure with a submission deadline on 11th December 2024. The contract, valued at £1,980,000 GBP, is set to commence on 1st April 2025 and conclude by 31st March 2029, aimed at enhancing library management services and fostering regional collaboration.

This tender offers significant business growth opportunities, particularly for IT service providers specializing in library management systems. Ideal candidates are equipped to handle complex system integrations and provide robust support services. The procurement prioritizes quality and social value alongside price considerations, suggesting a competitive landscape for businesses with strong portfolios in similar projects. SMEs and large-scale enterprises that can demonstrate technological innovation and efficient service delivery are well-suited to compete for this lucrative contract. Participating in this framework can help establish long-term contracts and a stable revenue stream, while contributing to the improvement of public library services in Greater Manchester.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Framework Agreement For provision of a Library Management System

Notice Description

Greater Manchester Library Management Systems - 4-year contract with options to extend for a further 2 years on an annual basis.

Lot Information

Lot 1

This procurement is for a shared Library Management System that will be used by a number of authorities across Greater Manchester to both underpin library services locally and enhance collaboration across the city region. The specification and requirements set out what is needed. Greater Manchester Libraries is made up of the 10 Greater Manchester Local Authorities (Bolton, Bury, Manchester, Oldham, Rochdale, Salford, Stockport, Tameside, Trafford and Wigan) and 2 associate Local Authorities (Blackburn with Darwen and Blackpool). 11 of these 12 authorities (not Blackpool) already form the GM Libraries LMS Consortium. Each authority operates its library service independently, however there are a number of consortium specific functions and shared policies. The requirements in section 4 clearly state which relate to individual authorities and which are consortium wide. The requirements cover all aspects of a Library Management System and are separated into Mandatory and Desirable which are detailed below and will be assessed as follows - * Mandatory requirements (4.1) - assessed via Questions in the Tender Response Document * Desirable requirements (4.2) - assessed via Question 1c in the Tender Response Document The mandatory and desirable requirements are further divided into 11 sub sections that cover different aspects of system functionality - * Acquisitions (4.1.1) * Cataloguing (4.1.2 and 4.2.1) * Circulation (4.1.3 and 4.2.2) * Collections Management System (Archives) (4.1.4 and 4.2.3) * Consortium Functionality (4.1.5 and 4.2.4) * Customer Use (4.1.6 and 4.2.5) * Customer Use - App (4.1.7 and 4.2.6) * Data Migration (4.1.8) * Event Management (4.2.7) * OPAC Administration (4.1.9 and 4.2.8) * Reporting (4.1.10 and 4.2.9) * Technical (4.1.11 and 4.2.10) * Training (4.1.12

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04b584
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015137-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£1,980,000 £1M-£10M
Lots Value
£1,980,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£962,088 £500K-£1M

Notice Dates

Publication Date
15 Apr 202510 months ago
Submission Deadline
11 Dec 2024Expired
Future Notice Date
Not specified
Award Date
10 Mar 202511 months ago
Contract Period
31 Mar 2025 - 31 Mar 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
TRAFFORD COUNCIL
Contact Name
Mr Philip Stephens
Contact Email
philip.stephens@star-procurement.gov.uk
Contact Phone
+44 1619121616

Buyer Location

Locality
SALE
Postcode
M33 7ZF
Post Town
Manchester
Country
England

Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD34 Greater Manchester South West
Delivery Location
TLD North West (England)

Local Authority
Trafford
Electoral Ward
Sale Central
Westminster Constituency
Wythenshawe and Sale East

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04b584-2025-04-15T09:31:28+01:00",
    "date": "2025-04-15T09:31:28+01:00",
    "ocid": "ocds-h6vhtk-04b584",
    "initiationType": "tender",
    "tender": {
        "id": "DN751430",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Framework Agreement For provision of a Library Management System",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72000000",
            "description": "IT services: consulting, software development, Internet and support"
        },
        "mainProcurementCategory": "services",
        "description": "Greater Manchester Library Management Systems - 4-year contract with options to extend for a further 2 years on an annual basis.",
        "value": {
            "amount": 1980000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "This procurement is for a shared Library Management System that will be used by a number of authorities across Greater Manchester to both underpin library services locally and enhance collaboration across the city region. The specification and requirements set out what is needed. Greater Manchester Libraries is made up of the 10 Greater Manchester Local Authorities (Bolton, Bury, Manchester, Oldham, Rochdale, Salford, Stockport, Tameside, Trafford and Wigan) and 2 associate Local Authorities (Blackburn with Darwen and Blackpool). 11 of these 12 authorities (not Blackpool) already form the GM Libraries LMS Consortium. Each authority operates its library service independently, however there are a number of consortium specific functions and shared policies. The requirements in section 4 clearly state which relate to individual authorities and which are consortium wide. The requirements cover all aspects of a Library Management System and are separated into Mandatory and Desirable which are detailed below and will be assessed as follows - * Mandatory requirements (4.1) - assessed via Questions in the Tender Response Document * Desirable requirements (4.2) - assessed via Question 1c in the Tender Response Document The mandatory and desirable requirements are further divided into 11 sub sections that cover different aspects of system functionality - * Acquisitions (4.1.1) * Cataloguing (4.1.2 and 4.2.1) * Circulation (4.1.3 and 4.2.2) * Collections Management System (Archives) (4.1.4 and 4.2.3) * Consortium Functionality (4.1.5 and 4.2.4) * Customer Use (4.1.6 and 4.2.5) * Customer Use - App (4.1.7 and 4.2.6) * Data Migration (4.1.8) * Event Management (4.2.7) * OPAC Administration (4.1.9 and 4.2.8) * Reporting (4.1.10 and 4.2.9) * Technical (4.1.11 and 4.2.10) * Training (4.1.12",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "65"
                        },
                        {
                            "type": "price",
                            "description": "35"
                        }
                    ]
                },
                "value": {
                    "amount": 1980000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKD"
                    },
                    {
                        "region": "UKD"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com/Advert/Index?advertId=fac5d9d9-37a0-ef11-8132-005056b64545",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1,
                "periodRationale": "n/a"
            }
        },
        "tenderPeriod": {
            "endDate": "2024-12-11T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2024-12-11T12:05:00Z"
        },
        "bidOpening": {
            "date": "2024-12-11T12:05:00Z"
        },
        "hasRecurrence": true
    },
    "parties": [
        {
            "id": "GB-FTS-5901",
            "name": "Trafford Council",
            "identifier": {
                "legalName": "Trafford Council"
            },
            "address": {
                "streetAddress": "4th Floor, Waterside House, Waterside Plaza",
                "locality": "Sale",
                "region": "UKD",
                "postalCode": "M33 7ZF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Mr Philip Stephens",
                "telephone": "+44 1619121616",
                "email": "philip.stephens@star-procurement.gov.uk",
                "url": "https://procontract.due-north.com/Advert/Index?advertId=fac5d9d9-37a0-ef11-8132-005056b64545"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.trafford.gov.uk/",
                "buyerProfile": "http://www.trafford.gov.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-129998",
            "name": "STAR Procurement",
            "identifier": {
                "legalName": "STAR Procurement"
            },
            "address": {
                "locality": "4th Floor, Waterside House, Waterside Plaza, Sale, Trafford",
                "postalCode": "M33 7ZF",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-144135",
            "name": "Civica UK Ltd",
            "identifier": {
                "legalName": "Civica UK Ltd"
            },
            "address": {
                "streetAddress": "South Bank Central 30 Stamford Street",
                "locality": "London",
                "region": "UKD",
                "postalCode": "SE1 SLQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "philip.stephens@star-procurement.gov.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-144136",
            "name": "Star Procurement",
            "identifier": {
                "legalName": "Star Procurement"
            },
            "address": {
                "locality": "Manchester",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-5901",
        "name": "Trafford Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "015137-2025-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Framework Agreement For provision of a Library Management System",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-144135",
                    "name": "Civica UK Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "015137-2025-1-1",
            "awardID": "015137-2025-1-1",
            "title": "Framework Agreement For provision of a Library Management System",
            "status": "active",
            "value": {
                "amount": 962088.64,
                "currency": "GBP"
            },
            "dateSigned": "2025-03-10T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 4
            }
        ]
    }
}