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Corporate Vehicle Hire

Cumberland Council

This public procurement record has 2 releases in its history.

Award

23 Apr 2025 at 14:06

Award Notice
Tender

21 Nov 2024 at 15:10

Tender Notice
Summary of the contracting process

Cumberland Council, operating from Carlisle, is seeking suppliers for a corporate vehicle hire contract, classified under "Passenger cars" and falling within the goods industry category. The contract, designated as "Corporate Vehicle Hire" with reference code DN752511, encompasses servicing locations across Cumbria and beyond, facilitating deliveries from business and home addresses. It is structured into four lots, each evaluated and awarded to individual suppliers via an open procurement method. This contract was initially planned for three years, with possibilities for two one-year extensions. The latest procurement stage concluded with awards issued to suppliers such as Arnold Clark Finance Ltd and Multifleet Vehicle Management Ltd in March 2025, following the tender process which ended on 23 December 2024.

This tender presents opportunities for businesses specialising in vehicle hire, particularly those acquainted with servicing rural areas, to engage in a contractual relationship with Cumberland Council. The open procedure provides a fair platform for large firms and SMEs alike to bid on one or multiple lots. Suppliers that focus on providing quality service and social value, in addition to competitive pricing, stand a notable chance of success, as the award criteria weigh heavily on these aspects. Companies equipped to meet delivery requirements and with facilities in relevant geographical areas will find this contract particularly advantageous for business growth and regional market expansion.

How relevant is this notice?

Notice Information

Notice Title

Corporate Vehicle Hire

Notice Description

Cumberland Council has a requirement for a contract for the Supply of Corporate Hire Vehicles. The contract is for locations throughout Cumbria and delivery and collections are required from both business and home addresses. Due to Cumbria's rural demographic the contract must be serviced from branches with a hire facility within the geographical area of each lot. In line with Cumberland Council's Travel Policy this contract will be serviced mainly by Class/Group B vehicles; other classes of vehicle will only be hired where there is an identified health & safety, licence or equality need. This contract will be tendered in 4 lots. Suppliers will be able to tender for one, more than one, or all Lots. Each Lot will be evaluated individually, and each lot will be awarded to one supplier. The contract will be for an initial period of 3 years with the option of two extensions of up to 12 months each.

Lot Information

Lot 1 - Carlisle & Eden

Cumberland Council has a requirement for a contract for the Supply of Corporate Hire Vehicles. The contract is for locations throughout Cumbria and delivery and collections are required from both business and home addresses. Due to Cumbria's rural demographic the contract must be serviced from branches with a hire facility within the geographical area of each lot. In line with Cumberland Council's Travel Policy this contract will be serviced mainly by Class/Group B vehicles; other classes of vehicle will only be hired where there is an identified health & safety, licence or equality need. This contract will be tendered in 4 lots. Suppliers will be able to tender for one, more than one, or all Lots. Each Lot will be evaluated individually, and each lot will be awarded to one supplier. The contract will be for an initial period of 3 years with the option of two extensions of up to 12 months each.

Lot 2 - Allerdale & Copeland

Cumberland Council has a requirement for a contract for the Supply of Corporate Hire Vehicles. The contract is for locations throughout Cumbria and delivery and collections are required from both business and home addresses. Due to Cumbria's rural demographic the contract must be serviced from branches with a hire facility within the geographical area of each lot. In line with Cumberland Council's Travel Policy this contract will be serviced mainly by Class/Group B vehicles; other classes of vehicle will only be hired where there is an identified health & safety, licence or equality need. This contract will be tendered in 4 lots. Suppliers will be able to tender for one, more than one, or all Lots. Each Lot will be evaluated individually, and each lot will be awarded to one supplier. The contract will be for an initial period of 3 years with the option of two extensions of up to 12 months each.

Lot 3 - South Lakeland & Barrow

Cumberland Council has a requirement for a contract for the Supply of Corporate Hire Vehicles. The contract is for locations throughout Cumbria and delivery and collections are required from both business and home addresses. Due to Cumbria's rural demographic the contract must be serviced from branches with a hire facility within the geographical area of each lot. In line with Cumberland Council's Travel Policy this contract will be serviced mainly by Class/Group B vehicles; other classes of vehicle will only be hired where there is an identified health & safety, licence or equality need. This contract will be tendered in 4 lots. Suppliers will be able to tender for one, more than one, or all Lots. Each Lot will be evaluated individually, and each lot will be awarded to one supplier. The contract will be for an initial period of 3 years with the option of two extensions of up to 12 months each.

Lot 4 - Outside the County of Cumbria

Cumberland Council has a requirement for a contract for the Supply of Corporate Hire Vehicles. The contract is for locations throughout Cumbria and delivery and collections are required from both business and home addresses. Due to Cumbria's rural demographic the contract must be serviced from branches with a hire facility within the geographical area of each lot. In line with Cumberland Council's Travel Policy this contract will be serviced mainly by Class/Group B vehicles; other classes of vehicle will only be hired where there is an identified health & safety, licence or equality need. This contract will be tendered in 4 lots. Suppliers will be able to tender for one, more than one, or all Lots. Each Lot will be evaluated individually, and each lot will be awarded to one supplier. The contract will be for an initial period of 3 years with the option of two extensions of up to 12 months each.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04bdad
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/016534-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34100000 - Motor vehicles

34110000 - Passenger cars

Notice Value(s)

Tender Value
£1,290,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,300,000 £1M-£10M

Notice Dates

Publication Date
23 Apr 20251 years ago
Submission Deadline
23 Dec 2024Expired
Future Notice Date
Not specified
Award Date
18 Mar 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cumberland Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARLISLE
Postcode
CA1 1RD
Postcode Area
Carlisle
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
TLC North East (England), TLD North West (England), TLD1 Cumbria
Local Authority
Cumberland
Electoral Ward
Castle
Westminster Constituency
Carlisle

Supplier Information

Number of Suppliers
2
Supplier Names

Arnold Clark Finance Ltd

Multifleet Vehicle Management Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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