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Contract for Maintenance of Pumping Station Assets

City & County of Swansea

This public procurement record has 3 releases in its history.

Award

08 Sep 2025 at 08:32

Award Notice
TenderUpdate

11 Dec 2024 at 12:36

Tender Notice
Tender

22 Nov 2024 at 16:00

Tender Notice
Summary of the contracting process

The procurement process led by the City & County of Swansea focused on a contract entitled "Contract for Maintenance of Pumping Station Assets," classified under the industry category of mechanical and electrical engineering services. The procurement aimed at service maintenance and operation of pumping station installations, controlled by the City and County of Swansea's Highways and Transportation Department. This open procurement process started in November 2024, with a tender submission period initially ending on 3rd January 2025 but later extended to the 10th January 2025. The process has reached the award stage, with the contract signed on the 26th of March, 2025, and status marked as active. The project is located in the Swansea region in Wales, under regional or local authority jurisdiction. Key dates included the contract's completion being contingent on the capabilities to carry out works during periods like school holidays.

This tender creates significant opportunities for businesses specialising in mechanical and electrical engineering services, particularly those experienced with infrastructure such as pumping stations and telemetry systems. The open procedure means that any qualified supplier could submit a bid, making it suitable for small to medium enterprises (SMEs), as evidenced by the successful award to Samatrix Limited, an SME based in Swansea. The project allows for electronic submissions, making the process accessible and encouraging competition from diverse suppliers. Companies with a robust response system for telemetry alarms and an ability to deliver operational maintenance efficiently would find this contract beneficial for their growth in the public infrastructure sector.

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Notice Information

Notice Title

Contract for Maintenance of Pumping Station Assets

Notice Description

You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. The responsibility for the installations are spread over a number of Departments within the Council, but the co-ordinating responsibility rests with the Highways and Transportation Department. The majority of the above mentioned stations have telemetry links and the successful contractor will be required to respond to telemetry alarm "call outs" by attending the station both during normal working hours and out of hours.

Lot Information

Lot 1

You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. The responsibility for the installations are spread over a number of Departments within the Council, but the co-ordinating responsibility rests with the Highways and Transportation Department. The majority of the above mentioned stations have telemetry links and the successful contractor will be required to respond to telemetry alarm "call outs" by attending the station both during normal working hours and out of hours. Additional information: The installations vary in size, type and mode of operation. It will be the tenderer's responsibility to ensure that they have made sufficient effort to familiarise themselves with the installations and understand fully their obligation toward them under this contract.The "Annual Service" of the schools pumping stations to be undertaken during the school holiday periods.

Renewal: 1st February 2025 to 31st January 2027 (With The Option To Extend For Up To A Further 24 Months, in 12 Monthly Intervals)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04be24
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054481-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

71 - Architectural, construction, engineering and inspection services

CPV Codes

31600000 - Electrical equipment and apparatus

45315100 - Electrical engineering installation works

45351000 - Mechanical engineering installation works

71334000 - Mechanical and electrical engineering services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 202511 months ago
Submission Deadline
3 Jan 2025Expired
Future Notice Date
Not specified
Award Date
26 Mar 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City & County of Swansea
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
1
Supplier Name

Samatrix Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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