Notice Information
Notice Title
The University of Cumbria Enterprise Resource Planning Application System
Notice Description
The University of Cumbria intend to enter a contract with Unit 4 in respect of the services described below. The contract is for a 3-year term.
Lot Information
Lot 1
Unit 4 Business Software - The application is essential IT infrastructure as it provides accounting and reporting functionality, enabling budget allocation and management across the university. It is also the system that manages our expenses, both staff and student, procurement, accounts receivable, accounts payable, general ledger and commitment accounting. Existing systems have been procured historically as they have integration with Unit4 ERP. Included in the contract is the purchase of the Finance Planning and Analytics module. Unit 4 have taken the decision to migrate its on-premises ERP solution to the cloud. The critical nature of this infrastructure and the interdependencies with multiple existing systems mean that it is not viable to change provider of this system as, at the present time, it would not be possible for the University to procure an alternative economic operator to implement the solution, provide the full range of services and train all University users, within a suitable timeframe and without detrimentally impacting the operations of the University.
Procurement Information
The application is essential IT infrastructure as it provides accounting and reporting functionality, enabling budget allocation and management across the university. It is also the system that manages our expenses, both staff and student, procurement, accounts receivable, accounts payable, general ledger and commitment accounting. Existing systems have been procured historically as they have integration with Unit4 ERP. Included in the contract is the purchase of the Finance Planning and Analytics module. A VEAT notice was completed with no chllenges.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04c2ab
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/040377-2024
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
48442000 - Financial systems software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £357,000 £100K-£500K
Notice Dates
- Publication Date
- 16 Dec 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 5 Dec 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF CUMBRIA
- Contact Name
- Procurement Team
- Contact Email
- procurementteam@cumbria.ac.uk
- Contact Phone
- +44 1228242643
Buyer Location
- Locality
- CARLISLE
- Postcode
- CA1 2HH
- Post Town
- Carlisle
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD1 Cumbria
- Small Region (ITL 3)
- TLD13 Cumberland
- Delivery Location
- TLD North West (England)
-
- Local Authority
- Cumberland
- Electoral Ward
- Castle
- Westminster Constituency
- Carlisle
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04c2ab-2024-12-16T09:42:03Z",
"date": "2024-12-16T09:42:03Z",
"ocid": "ocds-h6vhtk-04c2ab",
"initiationType": "tender",
"tender": {
"id": "DA25-15",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "The University of Cumbria Enterprise Resource Planning Application System",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
"mainProcurementCategory": "goods",
"description": "The University of Cumbria intend to enter a contract with Unit 4 in respect of the services described below. The contract is for a 3-year term.",
"lots": [
{
"id": "1",
"description": "Unit 4 Business Software - The application is essential IT infrastructure as it provides accounting and reporting functionality, enabling budget allocation and management across the university. It is also the system that manages our expenses, both staff and student, procurement, accounts receivable, accounts payable, general ledger and commitment accounting. Existing systems have been procured historically as they have integration with Unit4 ERP. Included in the contract is the purchase of the Finance Planning and Analytics module. Unit 4 have taken the decision to migrate its on-premises ERP solution to the cloud. The critical nature of this infrastructure and the interdependencies with multiple existing systems mean that it is not viable to change provider of this system as, at the present time, it would not be possible for the University to procure an alternative economic operator to implement the solution, provide the full range of services and train all University users, within a suitable timeframe and without detrimentally impacting the operations of the University.",
"hasOptions": false,
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
},
"status": "cancelled"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48442000",
"description": "Financial systems software package"
}
],
"deliveryAddresses": [
{
"region": "UKD"
},
{
"region": "UKD"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"coveredBy": [
"GPA"
],
"procurementMethodRationaleClassifications": [
{
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
"id": "D_OUTSIDE_SCOPE",
"description": "The procurement falls outside the scope of application of the directive"
}
],
"procurementMethodRationale": "The application is essential IT infrastructure as it provides accounting and reporting functionality, enabling budget allocation and management across the university. It is also the system that manages our expenses, both staff and student, procurement, accounts receivable, accounts payable, general ledger and commitment accounting. Existing systems have been procured historically as they have integration with Unit4 ERP. Included in the contract is the purchase of the Finance Planning and Analytics module. A VEAT notice was completed with no chllenges."
},
"awards": [
{
"id": "039287-2024-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-COH-01737985",
"name": "Unit 4 Business Software"
}
]
},
{
"id": "040377-2024-1",
"relatedLots": [
"1"
],
"title": "The University of Cumbria Enterprise Resource Planning Application System",
"status": "active",
"suppliers": [
{
"id": "GB-COH-01737985",
"name": "Unit 4 Business Software"
}
]
}
],
"parties": [
{
"id": "GB-COH-06033238",
"name": "University of Cumbria",
"identifier": {
"legalName": "University of Cumbria",
"id": "06033238",
"scheme": "GB-COH"
},
"address": {
"streetAddress": "-",
"locality": "Carlisle",
"region": "UKD12",
"postalCode": "CA12HH",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Procurement Team",
"telephone": "+44 1228242643",
"email": "procurementteam@cumbria.ac.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.cumbria.ac.uk/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "09",
"description": "Education"
}
]
}
},
{
"id": "GB-COH-01737985",
"name": "Unit 4 Business Software",
"identifier": {
"legalName": "Unit 4 Business Software",
"id": "01737985",
"scheme": "GB-COH"
},
"address": {
"locality": "Bristol",
"region": "UK",
"postalCode": "BS1 9HS",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
},
{
"id": "GB-FTS-525",
"name": "High Court",
"identifier": {
"legalName": "High Court"
},
"address": {
"locality": "London",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-COH-06033238",
"name": "University of Cumbria"
},
"contracts": [
{
"id": "039287-2024-1",
"awardID": "039287-2024-1",
"status": "active",
"value": {
"amount": 357000,
"currency": "GBP"
},
"dateSigned": "2024-12-05T00:00:00Z"
},
{
"id": "040377-2024-1",
"awardID": "040377-2024-1",
"title": "The University of Cumbria Enterprise Resource Planning Application System",
"status": "active",
"value": {
"amount": 357000,
"currency": "GBP"
},
"dateSigned": "2024-12-16T00:00:00Z"
}
],
"language": "en",
"description": "VEAT Notice completed",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 1
}
]
}
}