Planning

South Yorkshire Mayoral Combined Authority - Supertram, Enterprise Asset Management Software

SOUTH YORKSHIRE MAYORAL COMBINED AUTHORITY GROUP

This public procurement record has 1 release in its history.

Planning

06 Dec 2024 at 12:38

Planning Notice
Summary of the contracting process

The South Yorkshire Mayoral Combined Authority (SYMCA) is planning a procurement process for an Enterprise Asset Management Software to manage the assets of the South Yorkshire Supertram System. The procurement falls under the IT services category, specifically consulting, software development, Internet, and support, with a total budget of £300,000. The location for the delivery of this project is within the UKE3 region. Currently at the planning stage, a market engagement and pre-tender consultation are scheduled for February 17, 2025, to provide early information and collect feedback to shape the procurement strategy. The procurement aims to replace the current legacy system and improve the management of fixed, mobile, and linear Tramway assets.

This tender presents significant opportunities for businesses specialising in IT services, particularly those offering enterprise-level asset management solutions. Suitable businesses would include IT consultancy firms, software development companies, and providers of integrated planning and reporting systems. By participating in this tender, businesses can leverage their expertise to aid SYMCA in enhancing operational efficiency and asset control, thereby positioning themselves as key partners in the region's transport infrastructure improvements. The involvement in this procurement can also provide substantial growth prospects through local government partnerships and long-term service contracts.

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Notice Information

Notice Title

South Yorkshire Mayoral Combined Authority - Supertram, Enterprise Asset Management Software

Notice Description

This Prior Information Notice (PIN) is to advise prospective suppliers of the upcoming market engagement for Enterprise Asset Management software to manage the Tramway assets owned by the South Yorkshire Mayoral Combined Authority (SYMCA) and to invite them to participate in a pre-tender market consultation exercise. The aim of the exercise is to provide early information and gain feedback to help inform the proposed procurement and contracting strategy.

Lot Information

Lot 1

The South Yorkshire Mayoral Combined Authority (SYMCA) requires an Enterprise Asset Management System (EAMS) to provide the tool for seamless and integrated planning, implementation and reporting for asset management and control across the Tram System assets, which cover fixed (e.g. buildings), mobile (e.g. rolling stock) and linear (e.g. track infrastructure) assets. It is therefore a general purpose system that can be customised for work processes to specific classes of assets. The South Yorkshire Mayoral Combined Authority (SYMCA) is a formal partnership of councils that shapes policy and leads on decision-making. Formed in 2014, the constituent members of the Mayoral Combined Authority are Sheffield, Rotherham, Barnsley, and Doncaster councils. SYMCA own the South Yorkshire Supertram System, which commenced operation in 1994. SYMCA is now embarking on wide ranging renewal programme of Supertram that will see significant investment and improvement across all aspects of the system over the coming years. Objectives The South Yorkshire Mayoral Combined Authority (SYMCA) requires an Enterprise Asset Management System (EAMS) to provide the tool for seamless and integrated planning, implementation and reporting for asset management and control across the Tram System assets, which cover fixed (e.g. buildings), mobile (e.g. rolling stock) and linear (e.g. track infrastructure) assets. It is therefore a general purpose system that can be customised for work processes to specific classes of assets. Current Environment The Asset Management System will replace the existing legacy system. The current system hierarchy and operational routes are illustrated separately, consisting of: 1) 32 Siemens/Stadler vehicles 2) Infrastructure including: a) Track and trackslab. b) Overhead lines. c) Substations. d) Tramstops. e) Communication Systems. 3) Nunnery Depot inc. Control Room. 4) Buildings. 5) 4 x Operational lines. Trams are powered through an overhead catenary system using a 750V DC supply, power is supplied through 12 sub-stations. There are currently 50 tram stops consisting of platforms, shelters, seats, lighting, CCTV and intercom links. Park & Ride sites along the route support access to the system. The track consists of embedded street track and traditional ballasted track. The telecommunications systems include radio, PA system and depot CCTV. Structures located along the route including overbridges, under-bridges, tunnels, retaining walls and culverts. Maintenance is carried out at Nunnery depot holding lifting jacks, cranes, yellow plant and support vehicles and the bulk of spares and tools. Drivers operate the trams manually through a combination of line of sight working and signals along the route. Rolling stock and Infrastructure maintenance is usually undertaken in house. Network operations are managed from the control room located in Nunnery Depot. The control room staff are responsible for ensuring the smooth running of the trams in accordance with the operational timetable and managing out-of-course events. Their responsibilities include keeping a log of operational activities and recording data on any shortfalls in delivery of the timetable. They are responsible for responding to faults and reporting them to the relevant department for response and repair. A daily report is produced based on the log entries which includes key information about the day's service. Operation and maintenance are supported by functions including HR, admin, Quality, Health, Safety and Environment (QHSE).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04c2fd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039421-2024
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Dec 20241 years ago
Submission Deadline
Not specified
Future Notice Date
17 Feb 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH YORKSHIRE MAYORAL COMBINED AUTHORITY GROUP
Contact Name
Mrs Jill Smith
Contact Email
jill.smith@southyorkshire-ca.gov.uk
Contact Phone
+44 7742499589

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2BQ
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE3 South Yorkshire
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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