Contract Notice for Front of House, Security, Patrol & Response Services '25

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04c7d8-2025-05-14T10:06:18+01:00",
    "date": "2025-05-14T10:06:18+01:00",
    "ocid": "ocds-h6vhtk-04c7d8",
    "description": "Appliants wishing to be considered, must firstly complete a Pre-Qualification Questionnaire (PQQ). Only those Applicants that successfully pass the PQQ stage shall be invited to compete the relevent tender documentation. This tender is being procured competively in accordance with the Utilities Contracts Regulations 2016 (as amended). The procedure to be followed for this procurement is the negotiated procedure. The costs of responding to this notice and participation in the process will be borne by each participating entity. All discussions and correspondance will be deemed strictly subject to contract until a formal contract is entered into. Any subsequent formal contract(s) shall not be binding until they have been signed and dtaed by the duly authorised representatives of each of the participating parties.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04c7d8",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Contract Notice for Front of House, Security, Patrol & Response Services '25",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79713000",
            "description": "Guard services"
        },
        "mainProcurementCategory": "services",
        "description": "Phoenix Energy Group, seeks to appoint a suitably experienced Service Provider for the following activities. 1) Front of House Reception to cover 40 hours per week. 2) Suitably qualified Security Guarding services to cover 125.5 hours per week. 3) A dedicated Patrol & Response Service on a 24 hour - 365 days a year basis. The initial term of this Contract shall be three consecutive calendar years, which may be extended for an additional two further years, taking the maximum possible term to five consecutive calendar years. Further details on the services required are set out in the draft Invitation to Tender documents, made available with the associated Pre-Qualification Ref: pqq_4625",
        "value": {
            "amount": 600000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Phoenix Energy Group, seeks to appoint a suitably experienced Service Provider for the following activities. 1) Front of House Reception to cover 40 hours per week. 2) Suitably qualified Security Guarding services to cover 125.5 hours per week. 3) A dedicated Patrol & Response Service on a 24 hour - 365 days a year basis. The initial term of this Contract shall be three consecutive calendar years, which may be extended for an additional two further years, taking the maximum possible term to five consecutive calendar years. Further details on the services required are set out in the draft Invitation to Tender documents, made availbale under the associated Pre-Qualification Ref pqq_4625 Additional information: Phoenix Energy Group Ltd reserve the right at any time to: reject any, or all, responses and to cancel or withdraw from this procurement process at any stage; award a Contract without prior notice; change the basis, the procedures and timescales set out - or referred to - within the tender documentation; require any Applicant or subsequent Tenderer, to clarify any submissions.",
                "value": {
                    "amount": 600000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 6,
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "description": "It would be anticipated that, subject to a sufficient number of compliant responses being received, a maximum of the top six scoring Applicants (plus ties, if applicable) from the PQQ stage would be invited to proceed to the Invitation (ITT) Stage."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79715000",
                        "description": "Patrol services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "197 Airport Road West, Belfast, BT3 9ED"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://e-sourcingni.bravosolution.co.uk",
        "communication": {
            "atypicalToolUrl": "https://e-sourcingni.bravosolution.co.uk"
        },
        "otherRequirements": {
            "reductionCriteria": "Interested Parties should search for the relevant project at htps://e-sourcingni.bravosolutions.co.uk. For those wishing to participate, they must first complete and submit the relevant PQQ on, or before, the due date. Phoenix shall then draw up a short list of suitable Applicants based on the completed PQQs received. Those shortlisted Appliants will then be invited to the Tender stage which shall involve the completion and submision of, on or before a pre-determined time and date, an Invitation to Tender document. The responses submitted shall be evaluated and a further short list may be drawn up from which a presentation / negotiation stage may follow with suitable Applicants. Ultimately the tender deemed the most economically advantageous shall be awarded the Framework Agreement for Front of House, Security, Patrol & Response Services '25.",
            "requiresStaffNamesAndQualifications": true
        },
        "submissionTerms": {
            "depositsGuarantees": "Phoenix reserve the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.",
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 270
            }
        },
        "contractTerms": {
            "financialTerms": "As stated in the Tender Documentation.",
            "tendererLegalForm": "Subject to the status and involvement of the parties, an Applicant may be required to commit to joint and several liability in respect of any contract awarded. Alternatively, the lead operator may be required to take total responsibility or a consortium to form a legal entity before entering into any contract.",
            "performanceTerms": "As stated in the Tender Documentation."
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2025-01-24T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2025-02-03T00:00:00Z"
        },
        "hasRecurrence": false,
        "reviewDetails": "Phoenix will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to all participating entities. The standstill period provides time for unsuccessful participating entities to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2026 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland)."
    },
    "parties": [
        {
            "id": "GB-FTS-86331",
            "name": "Phoenix Natural Gas (trading as Phoenix Energy)",
            "identifier": {
                "legalName": "Phoenix Natural Gas (trading as Phoenix Energy)",
                "id": "NI032809"
            },
            "address": {
                "streetAddress": "197 Airport Road West",
                "locality": "Belfast",
                "region": "UKN",
                "postalCode": "BT3 9ED",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Michael Magill",
                "telephone": "+44 2890555847",
                "email": "Michael.Magill@phoenixenergyni.com",
                "url": "https://e-sourcingni.bravosolution.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://e-sourcingni.bravosolution.co.uk",
                "buyerProfile": "https://e-sourcingni.bravosolution.co.uk",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "PRODUCTION_TRANSPORT_DISTRIBUTION_GAS_HEAT",
                        "description": "Production, transport and distribution of gas and heat"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-9400",
            "name": "High Court of Justice in Northern Ireland",
            "identifier": {
                "legalName": "High Court of Justice in Northern Ireland"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, Chichester Street",
                "locality": "Belfast",
                "postalCode": "BT1 3JF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "office@courtsni.gov.uk"
            },
            "roles": [
                "mediationBody"
            ]
        },
        {
            "id": "GB-FTS-123562",
            "name": "Phoenix Energy Group Ltd",
            "identifier": {
                "legalName": "Phoenix Energy Group Ltd",
                "id": "NI032809"
            },
            "address": {
                "streetAddress": "197 Airport Road West",
                "locality": "Belfast",
                "region": "UKN",
                "postalCode": "BT3 9ED",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Michael Magill",
                "telephone": "+44 2890555847",
                "email": "Michael.Magill@phoenixenergyni.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://e-sourcingni.bravosolution.co.uk",
                "buyerProfile": "https://e-sourcingni.bravosolution.co.uk",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "PRODUCTION_TRANSPORT_DISTRIBUTION_GAS_HEAT",
                        "description": "Production, transport and distribution of gas and heat"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-107715",
            "name": "Phoenix Energy Group Ltd",
            "identifier": {
                "legalName": "Phoenix Energy Group Ltd"
            },
            "address": {
                "streetAddress": "197 Airport Road West",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-123562",
        "name": "Phoenix Energy Group Ltd"
    },
    "language": "en",
    "awards": [
        {
            "id": "021098-2025-1",
            "relatedLots": [
                "1"
            ],
            "title": "Front of House, Security, PAtrol & Response Services '25",
            "status": "active"
        }
    ],
    "contracts": [
        {
            "id": "021098-2025-1",
            "awardID": "021098-2025-1",
            "title": "Front of House, Security, PAtrol & Response Services '25",
            "status": "active",
            "dateSigned": "2025-03-21T00:00:00Z"
        }
    ]
}