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BSP-25-004 Workplace Uniforms and PPE

the Education Authority

This public procurement record has 2 releases in its history.

Award

30 Sep 2025 at 11:09

Award Notice
Tender

18 Dec 2024 at 14:06

Tender Notice
Summary of the contracting process

The Education Authority (EA) of Northern Ireland has awarded a contract under procurement ID BSP-25-004 for the provision of Workplace Uniforms and PPE, with an estimated value of £500,000. This Framework Agreement, managed by the Business Services and Products Procurement Category based in Ballymena, involves multiple lots including protective clothing and specialised items. The procurement stage is complete, with the contract running from 1st June 2025 for an initial two-year period, potentially extendable for another two years. Suppliers such as Charles Hughes Ltd., KELTIC LIMITED, HEALTHY BEAN LTD, and RESONATE BRANDING LTD have been awarded the contract. The competitive procedure with negotiation was used, covering the UK region of Northern Ireland, particularly Belfast.

This tender offers substantial opportunities for businesses in the manufacturing and supply of occupational clothing and accessories. Small to medium enterprises (SMEs) specialising in protective clothing, school uniforms, and PPE would find this contract particularly beneficial due to the scale and scope of supply required across numerous educational institutions in Northern Ireland. The framework allows for growth potential and repeated business, especially with its renewal option, offering stable, long-term relationships with EA and its educational partners. The selective procurement method invites dynamic, quality-assured service providers capable of delivering on diverse requirements across the EA network.

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Notice Information

Notice Title

BSP-25-004 Workplace Uniforms and PPE

Notice Description

The EA invites tenders for the provision of Workplace Uniforms and PPE. This Framework Agreement will run from the 01 June 2025 for a 2 year Initial Period on an as and when required basis, with a possible further extension of a 2 year period. The administering procurement office for this tender, on behalf of EA, will be the Business Services and Products Procurement Category, based in Ballymena. The EA invites tenders for the provision of Workplace Uniforms and PPE. This Framework has the following 5 Lots: Lot 1 Protective Clothing, Lot 2 School Crossing Patrol, Lot 3 Misc Items, Equip and Gloves, and Specialised Protective Clothing, Lot 4 Catering Accessories and Uniforms and Lot 5 Bite Resistant PPE.

Lot Information

Lot 1

The EA invites tenders for the provision of Workplace Uniforms and PPE. This Framework Agreement will run from the 01 June 2025 for a 2 year Initial Period on an as and when required basis, with a possible further extension of a 2 year period. The administering procurement office for this tender, on behalf of EA, will be the Business Services and Products Procurement Category, based in Ballymena. The EA invites tenders for the provision of Workplace Uniforms and PPE. This Framework has the following 5 Lots: Lot 1 Protective Clothing, Lot 2 School Crossing Patrol, Lot 3 Misc Items, Equip and Gloves, and Specialised Protective Clothing, Lot 4 Catering Accessories and Uniforms and Lot 5 Bite Resistant PPE. Additional information: The scope of this Framework Agreement is to fulfilthe EA's supply and delivery requirement of Workplace Uniforms andPPE for various directorates and schools throughout the whole of NIfrom 01 June 2024. This Framework Agreement is divided into 5 Lotswhich are: Lot 1 - Protective Clothing, Lot 2 - School CrossingPatrol, Lot 3 - Miscellaneous Items, Equipment, Gloves andSpecialist Protective Clothing, Lot 4 - Catering Accessories Uniforms, Lot 5 - Bite Resistant PPE. This Framework Agreement islet by the Northern Ireland Education Authority "EA" and is opento the EA, including NI educational bodies as follows: Primary andPost Primary schools under the control of the EA, CatholicMaintained Schools, Independent Schools in NI, Irish Medium Schoolsin NI, both Controlled and, Voluntary Grammar Schools, NurserySchool for NI both controlled and Catholic Maintained, schoolmeals kitchens on-site at all of these schools, and ControlledYouth Centres. Further Education Colleges in NI - The colleges withSLA agreements are: North West Regional College, Northern RegionalCollege, South Eastern Regional College, South West College,Southern Regional College, Grant Controlled Integrated EducationSchools in NI, Independent School in NI, Libraries NI, EA Teachers'and Educational Centres, Council for the Curriculum, Examinationand Assessment NI CCEA, Armagh Observatory and Planetarium,Middletown Centre for Autism, Controlled Schools Support CouncilCSSC. Education Authority, Northern Ireland Council forIntegrated Education NICIE. At some point during the life of theFramework, any current and future EA customers, and educationalbodies, may wish to utilise the agreement and should have access,at any point, with the permission of EA. This agreement is notintended to replace any current agreements, either participating ornon-participating institutions may already have in place. The estimated value in II.2.7 is maximum estimated value including allLots and there is no guarantee of spend. Value may move betweenLots during the course of the Framework Agreement

Options: This Framework is for an initial 2 year period with the option to extend for a further 2 years

Renewal: Option to extend for a further 2 year period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04c92a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/060786-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

35 - Security, fire-fighting, police and defence equipment

CPV Codes

18100000 - Occupational clothing, special workwear and accessories

18110000 - Occupational clothing

18113000 - Industrial clothing

18114000 - Coveralls

18130000 - Special workwear

18140000 - Workwear accessories

18141000 - Work gloves

18142000 - Safety visors

18143000 - Protective gear

18200000 - Outerwear

18210000 - Coats

18213000 - Wind jackets

18220000 - Weatherproof clothing

18221000 - Waterproof clothing

18221300 - Raincoats

18222000 - Corporate clothing

18230000 - Miscellaneous outerwear

18232000 - Skirts

18234000 - Trousers

18235000 - Pullovers, cardigans and similar articles

18235100 - Pullovers

18235300 - Sweatshirts

18330000 - T-shirts and shirts

18331000 - T-shirts

18332000 - Shirts

18333000 - Polo shirts

18400000 - Special clothing and accessories

18410000 - Special clothing

18420000 - Clothing accessories

18424000 - Gloves

18443000 - Headgear and headgear accessories

18443300 - Headgear

18443320 - Field caps

18443340 - Caps

18443400 - Chin straps for headgear

18443500 - Visors

18444000 - Protective headgear

18444100 - Safety headgear

18444110 - Helmets

18444111 - Crash helmets

18444200 - Hard hats

35113000 - Safety equipment

35113300 - Safety installations

35113430 - Safety vests

35113440 - Reflective vests

35113470 - Protective shirts or pants

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
£5,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£500,000 £500K-£1M

Notice Dates

Publication Date
30 Sep 202511 months ago
Submission Deadline
20 Jan 2025Expired
Future Notice Date
Not specified
Award Date
23 Sep 202511 months ago
Contract Period
1 Jun 2025 - 31 May 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
the Education Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 2NQ
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Duncairn
Westminster Constituency
Belfast North

Supplier Information

Number of Suppliers
4
Supplier Names

Charles Hughes Ltd.

HEALTHY BEAN LTD

KELTIC LIMITED

RESONATE BRANDING LTD

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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