Award

DfI TRAM - Provision of SCANNER Survey Services

DFI TRANSPORT AND ROAD ASSET MANAGEMENT TRAM

This public procurement record has 2 releases in its history.

Award

07 Apr 2025 at 09:40

Tender

20 Dec 2024 at 07:17

Summary of the contracting process

The Department for Infrastructure (DfI) is inviting tenders for the provision of SCANNER survey services to monitor the condition of the road network in Northern Ireland. This procurement falls under the category of "Technical inspection services of engineering structures" and is classified as a services contract. The tender process is in the active stage with the final submission deadline on 30 January 2025. The contract is valued at £1,400,000 for an initial period of three years, with potential extension up to four additional years based on future requirements. The procurement method is an open procedure, and tender responses must be submitted electronically via the eTendersNI portal.

This tender creates significant business growth opportunities particularly for firms specialising in road asset management, technical inspections, and data collection services. Interested businesses, especially small and medium-sized enterprises, can benefit from long-term engagement and a substantial contract value of potentially up to £1,400,000 over seven years. Companies with robust methodologies, contingency plans, social value contributions, and competitive pricing strategies are well-suited to compete. Successful delivery can position the contractor favourably for future public procurement initiatives within the Northern Ireland Procurement Policy context.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

DfI TRAM - Provision of SCANNER Survey Services

Notice Description

DfI TRAM is seeking an experienced Contractor to carry out SCANNER surveys and supply data which can be used to provide a measure of the condition of the road network.

Lot Information

Lot 1

DfI TRAM is seeking an experienced Contractor to carry out SCANNER surveys and supply data which can be used to provide a measure of the condition of the road network. Additional information: The initial contract duration is 3 years. The contract includes provisions for extension periods of up to a further 4 years, dependent on future requirements, market conditions and budget availability. The total estimated contract value of PS2,250,000 takes into account the potential 7 year contract period and potential inflationary increases.

Renewal: The contract will include provisions for an extension period of up to 4 further years, dependent on future requirements, market conditions and budget availability

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04c9e4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013310-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services


CPV Codes

71631400 - Technical inspection services of engineering structures

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
£1,400,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£2,250,000 £1M-£10M

Notice Dates

Publication Date
7 Apr 202510 months ago
Submission Deadline
30 Jan 2025Expired
Future Notice Date
Not specified
Award Date
5 Apr 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
DFI TRANSPORT AND ROAD ASSET MANAGEMENT TRAM
Additional Buyers

DEPARTMENT FOR INFRASTRUCTURE

Contact Name
Not specified
Contact Email
pb2@infrastructure-ni.gov.uk, tramprocurement@infrastructure-ni.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BELFAST
Postcode
BT7 2JA
Post Town
Northern Ireland
Country
Northern Ireland

Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland

Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

W.D.M.LIMITED

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04c9e4-2025-04-07T10:40:21+01:00",
    "date": "2025-04-07T10:40:21+01:00",
    "ocid": "ocds-h6vhtk-04c9e4",
    "description": "Contract Monitoring. The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering. on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach. satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach. satisfactory levels of contract performance, the matter will be escalated to senior management in DfI for further action. If this occurs.. and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave.. professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated... The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competition.. being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a.. period of twelve months from the date of issue of the certificate.",
    "initiationType": "tender",
    "tender": {
        "id": "CfT 5336102",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "DfI TRAM - Provision of SCANNER Survey Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "71631400",
            "description": "Technical inspection services of engineering structures"
        },
        "mainProcurementCategory": "services",
        "description": "DfI TRAM is seeking an experienced Contractor to carry out SCANNER surveys and supply data which can be used to provide a measure of the condition of the road network.",
        "value": {
            "amount": 1400000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "DfI TRAM is seeking an experienced Contractor to carry out SCANNER surveys and supply data which can be used to provide a measure of the condition of the road network. Additional information: The initial contract duration is 3 years. The contract includes provisions for extension periods of up to a further 4 years, dependent on future requirements, market conditions and budget availability. The total estimated contract value of PS2,250,000 takes into account the potential 7 year contract period and potential inflationary increases.",
                "value": {
                    "amount": 1400000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will include provisions for an extension period of up to 4 further years, dependent on future requirements, market conditions and budget availability"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Mandatory Requirements",
                            "type": "quality",
                            "description": "Pass/Fail"
                        },
                        {
                            "name": "Methodology",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Contingency Plans",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "70"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71631400",
                        "description": "Technical inspection services of engineering structures"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://etendersni.gov.uk/epps",
        "communication": {
            "atypicalToolUrl": "https://etendersni.gov.uk/epps"
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As stated in the tender documents",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-01-30T15:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2025-04-30T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2025-01-30T15:30:00Z"
        },
        "bidOpening": {
            "date": "2025-01-30T15:30:00Z",
            "description": "Only DfI staff with access to the project on eTendersNI will be involved in the opening procedure"
        },
        "hasRecurrence": true,
        "reviewDetails": "DfI will incorporate a standstill period at the point information on the award. of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period. which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the. contract is entered into. The Public Contracts Regulations 2015 (amended) provide for aggrieved parties who have been harmed or are at. risk of harm by a breach of the rules to take action in the High Court (Northern Ireland)."
    },
    "parties": [
        {
            "id": "GB-FTS-115106",
            "name": "Department for Infrastructure",
            "identifier": {
                "legalName": "Department for Infrastructure"
            },
            "address": {
                "streetAddress": "James House, 2-4 Cromac Avenue",
                "locality": "Belfast",
                "region": "UK",
                "postalCode": "BT7 2JA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "pb2@infrastructure-ni.gov.uk",
                "url": "https://etendersni.gov.uk/epps"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "buyerProfile": "https://etendersni.gov.uk/epps",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "MINISTRY",
                        "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-5052",
            "name": "High Court, Royal Courts of Justice",
            "identifier": {
                "legalName": "High Court, Royal Courts of Justice"
            },
            "address": {
                "locality": "BELFAST",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-139662",
            "name": "DfI Transport and Road Asset Management TRAM",
            "identifier": {
                "legalName": "DfI Transport and Road Asset Management TRAM"
            },
            "address": {
                "streetAddress": "James House, 2-4 Cromac Avenue",
                "locality": "Belfast",
                "region": "UK",
                "postalCode": "BT7 2JA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "TRAMprocurement@infrastructure-ni.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "buyerProfile": "https://etendersni.gov.uk/epps",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "MINISTRY",
                        "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-143100",
            "name": "W.D.M.LIMITED",
            "identifier": {
                "legalName": "W.D.M.LIMITED"
            },
            "address": {
                "streetAddress": "Staple Hill House",
                "locality": "Bristol",
                "region": "UK",
                "postalCode": "BS16 5LT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "AndyS@wdm.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-139662",
        "name": "DfI Transport and Road Asset Management TRAM"
    },
    "language": "en",
    "awards": [
        {
            "id": "013310-2025-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Contract",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-143100",
                    "name": "W.D.M.LIMITED"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "013310-2025-1-1",
            "awardID": "013310-2025-1-1",
            "title": "Contract",
            "status": "active",
            "value": {
                "amount": 2250000,
                "currency": "GBP"
            },
            "dateSigned": "2025-04-06T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}