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Three Year Contract for Servicing, Maintenance and Reactive Repairs for Fire Detection Systems and Emergency Lighting

Link Group Ltd

This public procurement record has 2 releases in its history.

TenderUpdate

03 Feb 2025 at 14:09

Tender Notice
Tender

07 Jan 2025 at 16:50

Tender Notice
Summary of the contracting process

Link Group Ltd, in collaboration with Horizon Housing Association Limited, Larkfield Housing Association, and West Highland Housing Association, has initiated a procurement process for a three-year contract for the servicing, maintenance, and reactive repairs of fire detection systems and emergency lighting. This tender, classified under the industry category "Repair and maintenance services of building installations" (CPV code: 50700000), is located throughout the Central Belt of Scotland. The procurement process is currently at the tender stage, with an updated submission deadline set for 13th February 2025 at 12:00 PM. The minimum time frame during which the tenderer must maintain the tender has also been extended to 14th May 2025. The contract value is estimated at £1,850,000 GBP, and there is potential for renewal for up to two further years at an annual value of £370,000 GBP excluding VAT.

This tender provides significant opportunities for businesses specialising in building maintenance and repair services, particularly those with experience in fire safety systems and emergency lighting. Suppliers who meet the selection criteria, which include NICEIC or SELECT membership and a minimum general yearly turnover of £740,000 GBP for the last two years, are well-suited to compete. Companies with proven expertise in servicing systems such as fire alarms, emergency lighting, and sprinkler systems, and those capable of providing high-quality service as evidenced by well-documented past projects, will find this tender conducive to business growth. The tender's procurement method follows an open procedure, allowing electronic submissions, ensuring broader participation and streamlined communication.

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Notice Information

Notice Title

Three Year Contract for Servicing, Maintenance and Reactive Repairs for Fire Detection Systems and Emergency Lighting

Notice Description

Link Group are seeking a single contractor to provide a planned preventative maintenance regime service, ensuring all existing properties are compliant with current and future regulations for the following systems: - Dry Risers - Wet Risers - Emergency Lighting Systems - Fire Alarms and Detector Systems - Fire Extinguishers and Fire Blankets - Smoke Vent Systems - Sprinkler Systems - Fire Hydrants - Intruder Alarms - Mist Systems

Lot Information

Lot 1

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of two further years (2028-2030) at an estimated value 370000 GBP (excluding VAT) per annum. The estimated annual value of the contract is 370000 GBP excluding VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ce03
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003477-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

35 - Security, fire-fighting, police and defence equipment

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

75 - Administration, defence and social security services

CPV Codes

31518200 - Emergency lighting equipment

31625100 - Fire-detection systems

31625200 - Fire-alarm systems

35111300 - Fire extinguishers

35111500 - Fire suppression system

35111520 - Fire suppression foam or similar compounds

39525400 - Fire blankets

44115500 - Sprinkler systems

44165200 - Risers

44482200 - Fire hydrants

45312100 - Fire-alarm system installation work

45343000 - Fire-prevention installation works

45343230 - Sprinkler systems installation work

50413200 - Repair and maintenance services of firefighting equipment

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

51100000 - Installation services of electrical and mechanical equipment

51700000 - Installation services of fire protection equipment

75251110 - Fire-prevention services

Notice Value(s)

Tender Value
£1,850,000 £1M-£10M
Lots Value
£1,850,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Feb 20251 years ago
Submission Deadline
6 Feb 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
2027 at the earliest if the optional 12 month extensions are not applied

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Link Group Ltd
Additional Buyers

Horizon Housing Association Limited

Larkfield Housing Association

West Highland Housing Association

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH14 1RL
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM7 Eastern Scotland, TLM8 West Central Scotland, TLM9 Southern Scotland
Local Authority
City of Edinburgh
Electoral Ward
Fountainbridge/Craiglockhart
Westminster Constituency
Edinburgh South West

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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