Three Year Contract for Servicing, Maintenance and Reactive Repairs for Fire Detection Systems and Emergency Lighting

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04ce03-2025-02-03T14:09:11Z",
    "date": "2025-02-03T14:09:11Z",
    "ocid": "ocds-h6vhtk-04ce03",
    "description": "SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores '0 - Unacceptable' against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Link Group will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=785934. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:785934) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=785934",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04ce03",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Three Year Contract for Servicing, Maintenance and Reactive Repairs for Fire Detection Systems and Emergency Lighting",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50700000",
            "description": "Repair and maintenance services of building installations"
        },
        "mainProcurementCategory": "services",
        "description": "Link Group are seeking a single contractor to provide a planned preventative maintenance regime service, ensuring all existing properties are compliant with current and future regulations for the following systems: - Dry Risers - Wet Risers - Emergency Lighting Systems - Fire Alarms and Detector Systems - Fire Extinguishers and Fire Blankets - Smoke Vent Systems - Sprinkler Systems - Fire Hydrants - Intruder Alarms - Mist Systems",
        "value": {
            "amount": 1850000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "value": {
                    "amount": 1850000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "May take up option of twelve month extensions up to a maximum of two further years (2028-2030) at an estimated value 370000 GBP (excluding VAT) per annum. The estimated annual value of the contract is 370000 GBP excluding VAT."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44165200",
                        "description": "Risers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31625100",
                        "description": "Fire-detection systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31625200",
                        "description": "Fire-alarm systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35111300",
                        "description": "Fire extinguishers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35111500",
                        "description": "Fire suppression system"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35111520",
                        "description": "Fire suppression foam or similar compounds"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45312100",
                        "description": "Fire-alarm system installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45343000",
                        "description": "Fire-prevention installation works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50413200",
                        "description": "Repair and maintenance services of firefighting equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51700000",
                        "description": "Installation services of fire protection equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "75251110",
                        "description": "Fire-prevention services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39525400",
                        "description": "Fire blankets"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31518200",
                        "description": "Emergency lighting equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44115500",
                        "description": "Sprinkler systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45343230",
                        "description": "Sprinkler systems installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44482200",
                        "description": "Fire hydrants"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50712000",
                        "description": "Repair and maintenance services of mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51100000",
                        "description": "Installation services of electrical and mechanical equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50532000",
                        "description": "Repair and maintenance services of electrical machinery, apparatus and associated equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50711000",
                        "description": "Repair and maintenance services of electrical building installations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM8"
                    },
                    {
                        "region": "UKM7"
                    },
                    {
                        "region": "UKM9"
                    }
                ],
                "deliveryLocation": {
                    "description": "Throughout Central Belt of Scotland"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "NICEIC or SELECT membership",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Bidders will be required to have a minimum 'general' yearly turnover of 740000 GBP for the last two years or have an average yearly turnover of a minimum of 740000 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Bidders must be able to provide two examples of similar Servicing, Maintenance and Reactive Repairs services similar to the requirements of Link Group undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies for the following services; - Dry Risers - Wet Risers - Emergency Lighting Systems - Fire Alarms and Detector Systems - Fire Extinguishers and Fire Blankets - Smoke Vent Systems - Sprinkler Systems - Fire Hydrants - Intruder Alarms - Mist Systems",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "The Contract Performance Conditions are described within Tender Document A 'ITT and Quality Questionnaire' and Tender Document B 'Price Schedule' provided with the Contract Notice",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-02-06T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2025-05-07T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2025-02-06T12:00:00Z"
        },
        "bidOpening": {
            "date": "2025-02-06T12:00:00Z"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2027 at the earliest if the optional 12 month extensions are not applied"
        },
        "amendments": [
            {
                "id": "2",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2025-02-06T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2025-02-13T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2025-05-07"
                        },
                        "newValue": {
                            "date": "2025-05-14"
                        },
                        "where": {
                            "section": "IV.2.6",
                            "label": "Minimum time frame during which the tenderer must maintain the tender"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2025-02-06T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2025-02-13T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "To allow bidders additional time to take account of the TUPE information provided by the incumbent contractor and incorporate within their tender offer."
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-134252",
            "name": "Link Group Ltd",
            "identifier": {
                "legalName": "Link Group Ltd"
            },
            "address": {
                "streetAddress": "Link House, 2C New Mart Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH14 1RL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Steven Gallagher",
                "telephone": "+44 3451400100",
                "email": "steven.gallagher@curb.scot",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.linkhousing.org.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "Registered Social Landlord"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-4914",
            "name": "Horizon Housing Association Limited",
            "identifier": {
                "legalName": "Horizon Housing Association Limited"
            },
            "address": {
                "streetAddress": "Leving House, Fairbairn Place",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6TN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7784239374",
                "email": "rob.ormston@horizonhousing.org"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.horizonhousing.org/",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12122"
            }
        },
        {
            "id": "GB-FTS-4923",
            "name": "Larkfield Housing Association",
            "identifier": {
                "legalName": "Larkfield Housing Association"
            },
            "address": {
                "streetAddress": "14 Lothian Road",
                "locality": "Greenock",
                "region": "UKM83",
                "postalCode": "PA16 0PG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1475630930",
                "email": "info@larkfieldha.org.uk",
                "faxNumber": "+44 1475636111"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.larkfieldha.org.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17004"
            }
        },
        {
            "id": "GB-FTS-4974",
            "name": "West Highland Housing Association",
            "identifier": {
                "legalName": "West Highland Housing Association"
            },
            "address": {
                "streetAddress": "Crannog Lane",
                "locality": "Oban",
                "region": "UKM63",
                "postalCode": "PA34 4HB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1631566451",
                "email": "mail@westhighlandha.co.uk",
                "faxNumber": "+44 1631565711"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.westhighlandha.co.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16202"
            }
        },
        {
            "id": "GB-FTS-30814",
            "name": "A.D.A Construction Consultants",
            "identifier": {
                "legalName": "A.D.A Construction Consultants"
            },
            "address": {
                "streetAddress": "Pavilion 3, St James Business Park, Linwood Road",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA3 3BB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Alan Shanks",
                "telephone": "+44 1418160184",
                "email": "alan.shanks@ada-cc.co.uk"
            },
            "roles": [
                "processContactPoint"
            ],
            "details": {
                "url": "https://www.publiccontractsscotland.gov.uk"
            }
        },
        {
            "id": "GB-FTS-134253",
            "name": "Edinburgh Sheriff Court and Justice of Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of Peace Court"
            },
            "address": {
                "locality": "Edinburgh",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-134252",
        "name": "Link Group Ltd"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000785934"
        }
    ],
    "language": "en"
}